VIJAYA BANK REGIONAL OFFICE LUCKNOW
NO. 333, FIRST FLOOR, LEKHRAJ MARKET-III
INDIRANAGAR LUCKNOW
Phone: 0522- 2352503/ 2349741
Offers are invited from Electrical Consultants / BEE Certified Auditors for carrying out Electrical
Safety and Energy Audit of our branches and offices in Lucknow Region.
For details of bid documents please refer our website :
www.vijaya bank.com
Bid documents can also be obtained from Banks’s Regional Office at the above address from
10.08.2015 To 22.08.2015 upto 5.00 PM. The offer should reach us on or before 24.08.2015
before 3.00 p.m.
07.08.2015
GM/ DGM/ AGM
NOTICE INVITING TENDER
Vijaya Bank invites sealed tenders for electric audit for branches/ offices in
the state of Uttar Pradesh, from the authorized electrical consultant/electrical
firm/empanelled electric engineers who full fill the following requirements1) Must have an established office at least in following places-
a) Lucknow
2) The firm must have at least 05(five) years experiences in the same field.
3) The minimum educational qualification of an electric auditor/consultant
should be a diploma holder in electrical engineering (DEE)Or retired electrical
engineer from Govt., sector or PSU sector or private organization. Bachelor
degree of electrical engineering and higher qualification will be an added
advantage.
4) Must have valid sales Tax number
5) PF registration (If applicable)
6) ESI registration (If applicable)
7) Must have field income tax return at last 03(Three) years
8) The firm must have a minimum turnover of Rs 05 lacks per year for
last three (03) years.
9) The consultant/firm should be certified with license from appropriate
authorities like state electric board.
10) The firm must be having at least two (02) running contract with a
PSU/any other organization in electrical installation/electric audit or similar
electric work done preferably the Bank’s (in the state where RO is located).
N.B. –a) The relative documentary proof in respect of above conditions/
requirements should be enclosed with tender without which the tender will
be summarily rejected.
The Vendors fulfilling the above conditions may apply in TWO BID SYSTEM i.e.
Technical Bid and Financial Bid. Interested vendor may either collect the Tender
Forms from the above address against the payments of ` 500/- to be remitted or
download from the bank’s website and deposit the amount along with tender
documents by way of pay order.
INSTRUCTIONS TO BIDDERS :
1. Bids are invited from the electrical consultants/BEE certified auditors.
2. The proposed consultancy works are at our 58 Branches and 06 offices.
3. The rate quoted should be inclusive of all incidental expenses at a uniform
rate per branch / Office.
4. The total time fixed for completion of all Branches is 45 days including
holidays from the day the contract is awarded.
5. The work should be completed strictly within the stipulated period from the
day the contract is awarded.
6. All bidders are requested to study the details carefully and get all doubts
clarified prior to submitting the tender.
7. Completed and sealed quotes should reach Vijaya Bank, Regional Office, Ist
Floor, No.333, Lekhraj Market, Indiranagar, Lucknow not later than 3.00
p.m. on 24.08.2015. Tenders will be opened on 24.08.2015 at 3.30 pm.
8. No extension of time will be given unless the Regional Office is convinced
that the delay is due to circumstances totally beyond the control.
9. For clarification regarding bill of quantities and specifications, or any of the
items related to this tender, please contact the Senior Manager, Security
(Mob 09794596222).
10.The work has to be carried out as per site conditions.
11.A report is required to be submitted for each Branch to our Regional Office
covering the above aspects.
12.Any item of the work in part or full may be deleted from the tender during
execution as per bank's requirements and the decision of the Bank will be
final.
The electrical audit process should cover the following:a) Adequacy of safety devices such as MCBs, ELCBs in the lighting, power and
UPS circuits and in panel boards.
b) The sanctioned power Vis-à-vis connected load.
c) The rating of the MCBs/ELCBs used to ensure compatibility.
d) The rating of the wires used.
e) The effectiveness of the earthing provided separately for UPS and lighting.
f) Concealing of electrical wires through conduits/casing and capping.
g) Ascertain the location of hub/servers in comparison to the UPS/batteries
placement.
h) Availability of separate enclosure with good ventilation for UPS batteries.
i) Whether the electrical safety measures as per the IER/State Electricity
Boards is complied with.
Vijaya Bank reserves the right to accept or reject any tender irrespective of the
lowest bidder without assigning any reasons thereof.
GM/ DGM/ AGM
REGIONAL OFFICE, XXX
Annexure I
Form A
TECHINICAL BID FOR ELECTRIC AUDIT OF BRANCHES AND OFFICES INCLUDING
ATMs
1. Name of Firm
:
2. Address with Phone No.
:
3. Established Since
:
4. Name of Proprietor/Partners
:
5. Whether firms are registered in State
Electricity board or other related department.
(Give name of board/dept. with address)
:
6. Registration no./ License No. with date
:
7. Name of electric engineer/auditor/inspector
8.
:
Qualification of electric engineer/auditor
/inspector
:
(Qualification at least diploma holder in electric :
engineering or retired electrical engineer
from govt., PSU or private organization)
9.
Details of running contacts with other
Organizations with amount of work order
:
10. Details of two (02) work order of similar
work, preferably with PSU/ Banks
:
11. Details of staffs who provide the service
with contact no. (Attach separate list of staffs
with qualification)
:
Signature/Seal
Place:
Date:
Note: Please submit relevant photocopies of Registration/license/experience /work
order or other relevant document for above said declaration.
ANNEXURE- II
FINANCIAL BID FOR ELECTRIC AUDIT
Sr.
Branch located (Within 50 Km
from the Regional office)
(Unit rate)
`
Branch Located (between 50
km to 200 km from Regional
office)
(Unit rate)
`
Branch located ( more
than 200 km from the
Regional office)
(Unit rate)
`
Signature
(Seal)
Note :-
The rates for electric audit should be inclusive of travelling charges and other
expenses. The bank will not pay any additional amount excluding service tax to
the aforesaid job.
ANNEXURE- III
FORMAT FOR ELECTRIC AUDIT OF BRANCHES/OFFICES
NAME OF BRANCH / OFFICE:
Total Branch Load
DATE OF VISIT:
-
KW
Per Phase Load:Phase - I
Phase - II
Phase - III
KW
KW
KW
WHETHER LOAD IS BALANCED OR UNBALANCED :
Total Load of the Branch:Rooms
Banking
Hall
Customer’s
Lobby
Strong
Room
Manager’s
Cabin
Server
Room
Staff Room
Canteen
Stationery
Room
Toilets
UPS Enclosure
Addl. Rooms
Others
Total Load
Tube
Light
Fan
Security
Equipments
NSM/Cash
Counting
Machine
PC
Printer
ATM
AC
UPS
1.1 General informationSr.
01
02
03
04
05
06
07
08
09
Details
Name of branch with full address and Regional Office
Type of branch
(Metro/Urban/Semi-Urban/Rural)
Name of power supply company/department
Name of electric auditor/inspector/
Date of visit of auditor
Sanctioned load for branch/offices by the state
electricity board
Average load consumption by the branch(From last six
months)
Is there any irregular breakdown/ power tripping (
frequent/occasional/very rarely)
Is there any penaltypay by branch/office in last six
month( Yes/No) (if Yes then give details)
Remarks
1.2Mandatory checks for electric equipmentSer.No
01
02
03
04
05
06
07
08
09
Details
Condition of Main Distribution Board/ Sub –
Distribution Board/ Fuses/ Main Switches
Whether the main electrical panel is segregated inside
a separate brick wall
enclosure with adequate
ventilation.
Conditions of cabling carried out in the premises;
Cables & wires used should be checked for required
insulation
&
current
carrying
capacity; loose
connections & hanging wires (Good/medium/Poor)( if
poor give suggestion)
Whether appropriate rating of cables have been used
in the premises for installed electric equipment
(Including
false
ceiling)
(Yes/No)(If
No
give
suggestion)
Any clubbing of installations in one point. (yes/No) (If
yes give location and suggestion)
MCB/Master switch is installed in prominent place and
is in working condition( Yes/No)(If No then give
suggestion)
Installed MCB/Master switch are in proper rating
(Yes/No) (If No then give suggestion for proper rating
MCB/Master switch)
Any ELCB are installed in branches (Yes/No) (If No
then give suggestion)
Electric Load (KWs)–
a) Phase-I
b) Phase-II
c) Phase –III
(If any overload found in phase/consumed load is
more than capacity than give full details with
Remarks
corrective suggestion)
10
11
12
13
14
15
16
17
18
19
20
21
22
Voltage (In Volts)–
a) R- phase (R-N)
b) Y-phase (Y-N)
c) B-phase (B-N)
(If existing voltage is high or low as per requirement
then give full details with suggestion)
Whether any generator is kept inside/ outside the
bank premises.
(Yes/No) (If yes then give full details- Location,
Capacity, Make, Periodical Maintenance, Change Over
Switch – Manual/ Automatic)
Whether condition of batteries, engine oil, coolant and
rpm of generator are in proper condition? (Yes/No) (If
No then give suggestion)
Whether the connection between main power supply to
Generator is appropriately connected. (Yes/No) (If No
then give suggestion)
Nos. of electric equipmenta) Tube light
b) Fan
c) Electric pod for computer
d) Printers
e) Passbook printers
f) ACs(Split unit/window unit)
g) Water Cooler
h) Note sorting machine
i) Any other equipment
(If require, they may submit a separate sheet)
Earthing: Are there separate earthing connection for
raw current, UPS and generators and Status of
earthings
are
in
good
condition
/adequate
rating.(Yes/No) (If No then give suggestion)
UPS:
Total no. of UPS in the branch with capacity
Whether
appropriate
UPS
capacity/load
for
branch/offices
premises(Yes/No)
(If
NO
give
suggestion)
Status of UPS panel wiring.( Good/medium/poor)
Any major fault found in service report of UPS and
battery in last six month (Yes/No)(If Yes then give full
details with suggestion)
Is the UPS room kept clean & stationery/furniture etc
not stored inside? Indicate No. of Batteries; Periodicity
of servicing (Yes/No) (If No give suggestion)
Whether UPS Room is brick walled & provided with MS
Door & Whether Stored Pressure ABC 5.0 Kg. Ceiling
Mount Modular type fire extinguisher is provided
Whether UPS Room is provided with a heavy duty
exhaust fan. The exhaust fan should be secured with
wire mesh grill embedded to the wall from out-side.
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
(Yes/No)(If No then give suggestion)
Whether Router / Network equipment are fixed on
wooden partition / rested on wooden table/fixed to the
wall with brackets (it should preferably be housed in a
separate brick wall enclosure away from the UPS
area). (Yes/No)
Whether UPS and ACs are under AMC (Yes/No) (If No
then give suggestion) and periodical servicing is
ensured
Any major faults found in AMC service report of UPS
and ACs(last six months) (Yes/No) (If Yes give full
details with observations)
Air-conditioners:
a)Total no. of ACs with capacity
b) No. of ACs working round the clock
c) Any Timer Fixed to the AC units for alternate
functioning.
d)Check whether supply for Acs is drawn through
power points
e) Date of last servicing carried out
Eligible life span of ACs.
Whether power supply for each AC unit is appropriate
and
proper
connection
with
main
power
source.(Yes/No) (If no then give suggestion)
Storage of Combustible material near electrical
equipment.(Yes/No)
Electrical Rubber Mats.(Yes/No)
Un-authorized temporary installations.(Yes/No)
Electrical SLD is available with the branch.(Yes/No)
Availability of Lightning protection system as per IS
2309.(Yes/No)
Any other fire risk through electric circuits in the
premises(Yes/No) (If yes then give details)
Overall fire risk rating through electrical wiring,
switches, MCB etc.
(High/Medium/Low)(Risk rating format attach in
para 1.3)
Any other Remarks regarding electrical audit of the
branch/Office ( may include addition sheet if required)
Whether the Branch is maintaining a register making
necessary entries that the inspections of electrical
fittings have been carried out. The register must be
signed by the Branch Manager / ABM and the Electrical
Auditor.
Register should be made available for the inspecting
officials. (Yes/No) (If no then give suggestion)
Final Observations for rectification
1.3 Risk Rating format of Branch/office on basis of electricity-
S
r.
Any penalty paid by
branch in last six
month
Any overload
branch/office
(Yes- 01/No-00)
(Yes-01/No-00)
Low Risk
Medium Risk High Risk
-
in
Inadequate
rating
of
MCB/Master
switch
(Yes-01/No-00)
Any fire risk in
UPS
and
battery room
Poor
wiring in
branch
(Yes-01/No-00)
(Yes-01/No-00)
Less than two (02) (In Yes)
Between two (02) to four (04)(In Yes)
More than four (04) (In Yes)
Note:- 1.Electrical auditor/inspector may submit additional sheet on his/her
observations.
2. Electrical auditor/inspector may submit the technical details/specifications for
proper wiring, Switches, MCBor other details for the branch/office on his
observations or audit report.
Signature
(Seal)
ELECTRICAL SAFETY AUDIT FOR EQUIPMENTS – CHECK LIST FOR AUDITORS:
A.
COMPLIANCE TO STATUTORY RULES:
DESCRIPTIONS
AS PER SAFETY
OK/NOT OK
Applicability of Indian electricity rules
Submission of accident intimation reports, forms etc
Electrical inspection is carried out every year and
Recommendations are implemented
B.
ELECTRICAL SHOCK/FLASH/HAZARDS
RCCB/ELCBs selection, installation and maintenance
Aspect of Nuisance Tripping and bypassing of RCCBs
Bypass fuses, MCB etc
Use of re-wirable fuses
Earthing defects
Accessible live parts
Electrical rubber mats
Wrong identification of equipment/feeders
Defective portable electrical tools
PPEs are used at HT or Hazardous area
Interlocks provided for multiple power sources
MCC/PCC/DBs are maintained to avoid flash incidents
Operational clearance as per IER51
Tripping hazards due to loose cabling/cords etc
Adequacy of illumination in electrical rooms/around panels
Stand by power supply (DG set)
C
ELECTRICAL FIRE HAZARDS:
DESCRIPTIONS
Storage of combustible materials near electrical equipment
Use of non-standard fuse wires
Bypassing of protection devices
Deteriorated insulation
Selection, deployment of PFE (Portable Fire Extinguishers)
Sealing of cable passes, openings
Tracking possibility
Unused gland hole or cable chamber closing
Possibility of ground fault/short circuit
Mechanical protection to cables
Loose terminations due to improper supports, crimping
Improper glad installation wrong lug size.
Overrated fuses, wrongly set protection relays etc.,
Overloading the system.
D
EARTHING SYSTEM:
Installation and maintenance of earthing system as per IS 3043.
Earth resistance measured periodically
Test procedure
Acceptable earth resistance values
Is the earthing system modified when electrical installation is
modified
Are neutral earth pits independent and separate
Are earth pits identified
Are two and distinct earth connections provided
Is the earth continuity tested
Is bonding and earthing carried out to avoid ESD hazards
E
COMPETENCY AND ADEQUACY OF ELECTRICAL PERSON
Competency of electrical O&M personnel
Understanding electrical hazards
Are the O&M procedures amended after accidents
Awareness of latest electrical protection devices, hazards
Adequacy of electrical personnel
Frequency and severity of electrical accidents
Nature of electrical accidents
Safety attitude
Training in First Aid
F
ELECTRICAL PREVENTIVE MAINTAINANCE:
DESCRIPTIONS
Preventive maintenance schedule is in place
Is the regular PM is carried out or is there any slippage
Relevant standards referred and incorporated for PM
Electrical Tests, Records, Test procedure is periodical
Transformer tests (dielectric strength, acid, sludge deposits)
Periodic calibration of measuring and test instruments
Testing of protection system
G
ELECTRICAL ACCIDENT INVESTIGATION PROCEDURE:
Is every/near-miss electrical accident investigated in detail
Is the root cause identified and included in the APP (Accident
preventive Program)
Are the recommendations incorporated in the O&M
procedures/work permit
Are these accidents causes given importance in safety training
sessions?
Are the hazard identification techniques such as job safety analysis
or utilized
H
IMPORTANCE OF ELECTRICAL SAFETY IN THE OVERALL
SAFETY SYSTEM:
Periodicity of comprehensive ESAs (electrical safety audits)
Understanding of electrical hazards
Electrical checkpoints in the safety checklist
Electrical work permit system
Electrical operating procedures (SOP)
Electrical hazard identification techniques
Signature
(Seal)