Summer School etc
Bugsy Malone
Woldgate College 2012
Thank you for expressing an interest in the Summer School etc at Woldgate
College, which will run from Monday 13 to Friday 17 August.
This pack contains all of the information that we think you need and will
give you an idea of what your son/daughter will be doing during the week.
If you are left with any questions, please do not hesitate to get in touch.
Once you have filled in the registration form, please post it along with your
cheque for £110 (payable to Performing Arts etc) to Performing Arts etc,
York Hub, Popeshead Court Offices, Peter Lane, York, YO1 8SU.
I look forward to seeing you at Woldgate College in August.
With all best wishes,
Sam Dunkley
Performing Arts etc
[email protected]
07977 982 986
Information etc
When and where
Summer School etc will run at Woldgate College, Pocklington (YO42 2LL) from Monday
13 to Friday 17 August and will be open from 08:30 – 17:30 each day.
Rehearsals will run from 09:30 to 16:30 each day, and by signing up for your
son/daughter to take part you undertake that they will be present throughout these
rehearsals. We will be working to a tight schedule so that we are able to get through
as much of the show as possible. Please try to arrive on time, we know that sometimes
you may be delayed or unable to attend at all – if this is the case, please let us know on
07977 982 986.
At the end of each day we expect that participants will be collected by their
parents/guardians. If your son/daughter is allowed to get home by themselves, or will
be going with someone other than yourself – be it a friend or another family member –
please let us know in writing.
What to wear
On the first day, everyone will be given a t-shirt. We ask that participants wear it every
day. This does several things; it means that everybody looks smart during the sharing,
it means that the creative team and chaperones know who they are looking after, on
what can be a busy site even in the holiday, and it gives participants something to
remember us by.
The Summer School etc will involve dance and drama workshops so tight trousers,
jeans and short skirts are not particularly suitable. Participants should wear clothes
that they will feel comfortable moving in. If they have dance shoes, they are welcome
to wear them but you do not need to go out and buy them to take part; trainers will be
fine.
Breaks, food and drinks
There will be a break in the morning and afternoon rehearsal sessions, and a longer
break for lunch. Please ensure that students arrive in the morning with the food and
drink that they require for the day. It is not our normal practice to allow students off
site during break or lunch times; occasionally our rehearsal schedules change so it is
better for everybody to stay close.
During these breaks, a team of chaperones will supervise students and it is important
that students follow instructions and make sure that whilst they are relaxing and
enjoying themselves, they are staying safe. If the weather is nice, students will be able
to eat their lunch outside, please send them with any sun cream that they may need.
Please make sure that all students bring with them a bottle of water each day. There
are water fountains available to refill the bottles throughout the day.
[email protected]
07977 982 986
Due to the risk of allergies we ask that you do not send food containing nuts to the
Summer School etc, and we discourage young people from swapping food. We also
ask that chewing gum and bubble gum are not brought to the sessions. We thank you
for your support.
Staff
Each Summer School etc is run by a creative team consisting of a Director, a Musical
Director and a Choreographer – all of whom are experienced and skilled practitioners.
They are supported by a Chaperone team who make sure that you are safe during
break times and lunch time as well as before and after the rehearsals. All of the staff
have a full CRB Disclosure and are experienced at working with young people. There
is at least one First Aider in each team.
Sometimes, young artists support this team of staff – they are there to help out the staff
team and to support the participants’ development. They will probably not be much
older than the participants and they will be learning too.
Will I get a part?
On the first morning of the Summer School etc everybody will learn a song from Bugsy
Malone, a short dance routine and will take part in lots of warm up activities.
Everybody who is part of the company for the week has a crucial part to play in the
piece; participants will be offered the chance to sing on their own or in small groups as
part of the audition process. We will never make anybody do anything that they really
don’t want to. The main parts will be allocated by the end of the first day and smaller
parts will be given out as the week goes on.
Participants don’t to have any prior experience to take part, and they don’t need to
prepare an audition piece. Everyone will sing the same song, which they will learn
together, so that everyone gets the same chance to show us what you can do.
The sharing
At the end of the week we will have a sharing of work. We do not aim for a
performance of the whole piece; we do as much as we can with the people who join us
and the skills that they bring and develop. There may not be much in the way of
costume and there may be few props, but there will be bags of energy and
concentration.
We plan for the sharing to take place at 15:00 on Friday, it will be in the school hall.
There is no charge for coming to watch, so please come and support the performers if
you can.
If
you
have
any
other
questions please get in touch!
[email protected]
07977 982 986
Bugsy Malone
Woldgate College
13 - 17 August 2012
Participant Name:
__________________________________________________
Participant Date of Birth:
_________________ Age at time of project:
School Attended:
__________________________________________________
Name of Parent/Guardian:
__________________________________________________
Home Address:
__________________________________________________
_______
__________________________________________________
Telephone Number:
__________________________________________________
Mobile Number:
__________________________________________________
Email Address:
__________________________________________________
Contact 2 Name:
__________________________________________________
Relationship to Participant:
__________________________________________________
Telephone Number:
__________________________________________________
Mobile Number:
__________________________________________________
I, ___________________________, give my consent to the above named participant
taking part in the Summer School etc at Woldgate College. I have read and understood
the attached information and completed the attached forms. I understand that of my
£110 payment, £50 is a non-refundable deposit. If my son/daughter has any medical or
educational needs that Performing Arts etc should be aware of I have listed them on the
reverse of this form.
Signed:
___________________________ (Parent/Guardian)
Date: ____________
Performing Arts etc would like to keep you informed of future projects that may be of interest to your
son/daughter. We would like to keep your details on file so that we can contact you about such projects.
We will never pass your details on to other organisations and your details will be kept in accordance
with the Data Protection Act 2003. If you do not wish to be contacted with news of future projects,
please tick this box 
Please return these forms, along with a cheque for £110 payable to Performing Arts etc to
Sam Dunkley, Performing Arts etc, York Hub, Popeshead Pourt Offices, Peter Lane, York, YO1 8SU
[email protected]
07977 982 986
Photographic Consent etc
I agree to my son/daughter, __________________________, being in photographs that
may be taken during the Summer School etc at Woldgate College. I give my consent to
the photographs being used in future publicity by Performing Arts etc in print, on the
internet and in any other reasonable form. I understand that the photographs may also
be used in newspaper articles reporting the work of Performing Arts etc and in
displays and publicity by the host school.
Performing Arts etc will never sell or give any photographs to other organisations. We
will never put the full name of participants next to their pictures.
Signed:
___________________________ (Parent/Guardian)
Date: ____________
OR
Please do not allow pictures of my son/daughter, __________________________, during
the Summer School etc at Woldgate College.
Signed:
___________________________ (Parent/Guardian)
Date: ____________
Participant Agreement etc
I would like to be part of the Summer School etc at Woldgate College. Although it is my
summer holiday, I am prepared to work hard as part of the company to put on the best
sharing event that we can.
I will arrive on time so that I do not miss important information or warm ups. I will
follow directions, listen and concentrate. I will be polite and supportive to the other
members of the group.
I will switch off my mobile phone and leave it in my bag during rehearsals. I will not
chew gum.
If I need any help or support, I will ask for it.
I understand that if I am disruptive or continually breach this agreement I may be
asked to leave the Summer School etc.
Signed:
___________________________ (Participant)
Date: ____________
Signed:
___________________________ (Parent/Guardian)
Date: ____________
Please return these forms, along with a cheque for £110 payable to Performing Arts etc to
Sam Dunkley, Performing Arts etc, York Hub, Popeshead Court Offices, Peter Lane, York, YO1 8SU
[email protected]
07977 982 986