Steps to Opening a KeyBank Account
Key Bank and Girl Scouts of Western Washington have joined together in partnership to offer GSWW troops & service units the option
to open and maintain a traditional bank account. A traditional back account at Key provides services for the volunteer account manager;
those include but are not limited to paying by check or debit card, online account access, ability to print statements and check copies
online, no monthly service charge, depositing at a teller window.
STEP 1 – REQUIREMENTS FOR OPENING & MAINTAINING A GSWW TROOP/SERVICE UNIT BANK ACCOUNT
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Each account must have minimum of two signers with a maximum of three signers (unrelated and not living in
the same household);
The signers MUST be registered adult members of that troop or Service Unit and approved volunteers (bank
accounts should not have a Council staff representative as a signer on the account);
All account signers must complete and sign a Volunteer Financial Agreement;
A troop bank account in good standing is required for participation in product sale programs & troop fundraising
activities.
STEP 2 – TO START YOUR KEY BANK ACCOUNT APPLICATION
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Make sure you have submitted all of your troop registrations, including those for all adult signers. Signers on
Service Unit accounts should register in a “Volunteer Team” position;
Complete a Key Bank Account Signer Identification Form (a separate form for each signer), Date of Birth must
be provided as proof signer is 18 years of age or older;
Complete a Volunteer Financial Agreement form (a separate form for each signer);
Mail, fax, or email all forms to GSWW Banking Coordinator at the contact information listed below. The Banking
Coordinator will process completed paperwork and forward on to Key Bank for processing.
STEP 3 – TO OPEN AND ACTIVATE YOUR ACCOUNT
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Key Bank staff will email one signer (primary) a preprinted Signature Card with instructions for completion (only
one form with all original signatures will be accepted, SSN # & Date of Birth must be provided if
requesting Debit cards; Forward completed Signature Card via U.S. Mail to the GSWW Banking Coordinator
at the address listed below (faxes and emails cannot be accepted); The account cannot be opened until after a
completed signature card has been received by the Banking Coordinator.
Once your Key Bank account is open, GSWW’s Banking Coordinator will email the signers account confirmation
with the account number.
Once notified your Key Bank account is open you may order checks (via third party vendor), make deposits
and/or order deposit slips.
Debit card(s) (when requested and DOB & SSN were provided on the Signature Card) will arrive via U.S. mail
approximately ten business days after receiving email notification the new Key Bank account is open.
STEP 4 – MAKING CHANGES TO A KEY BANK ACCOUNT
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All Key Bank accounts changes (signer changes, address requests, debit cards, etc.) MUST be requested and processed
through GSWW Banking Coordinator. Refer to GSWW’s website (http://www.girlscoutsww.org/en/forvolunteers/resources/money-earning---troop-banking.html) for instructions and forms for requesting account changes, or
contact GSWW’s Banking Coordinator for assistance on how to update or make changes to your Key Account.
Please Do Not Go To Key Bank Directly.
Send completed forms to:
Girl Scouts of Western Washington Banking Coordinator  601
St,S,
Seattle,
WA 98109
5601Valley
6th Ave
Suite 150,
Seattle, WA 98108
[email protected]  phone: 1-800-541-9852  fax: 253-473-0969
206-633-5099
11/24/15
02/20/17 – Finance – Opening Key Acct
KEY BANK Checking Account
Signer Identification Form
NEW ACCOUNT INFORMATION – PLEASE PRINT
Troop Number
or Group Name :
Service Unit #:
Primary Mailing Address:
(Please assign one contact per account)
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Please provide current Troop, Group, or Service Unit bank account information
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We are a new troop:
Existing Troop Bank Account Number: _____________________________
Bank Name of Existing Troop Account: _____________________________
Signer Information – 1 form per signer
* Indicates required section to complete
Your Name *
Signer Role *
First:
Leader
Last:
Co-Leader
Treasurer
Other:
Mailing address *
City & Zip Code *
Contact Phone(s) *
WA
__ __ __ __ __
Secondary
Primary:
(if applicable):
E-Mail Address *
US Citizen *
(check one)
Yes
No
Date of Birth
(18 years & older)
__ __ / __ __ / __ __ __ __
REQUIRED if ordering a debit card
Requesting Debit
Card? *
Yes
(Two max per account)
(check one)
You will be required to provide your SSN when completing the
KeyBank Signature Card. Please DO NOT include your SSN
here.
No
Online Access will be available to all signers, but is not required to be used.
GSWW is no longer ordering checks through KeyBank.
Please purchase checks for this account through a third-party check printer.
All check fees are the responsibility of the Troop. GSWW does not guarantee check prices.
Send completed forms to:
Girl Scouts of Western Washington Banking Coordinator  5601
601 Valley
St,S,Seattle,
WA 98109
6th Ave
Suite 150,
Seattle, WA 98108
[email protected]  phone: 1-800-541-9852  fax: 206-633-5099
253-473-0969
11/24/2015
02/20/17 – Finance – KeyID
KEY BANK Checking Account
Signer Identification Form
NEW ACCOUNT INFORMATION – PLEASE PRINT
Troop Number
or Group Name :
Service Unit #:
Primary Mailing Address:
(Please assign one contact per account)

Please provide current Troop, Group, or Service Unit bank account information



We are a new troop:
Existing Troop Bank Account Number: _____________________________
Bank Name of Existing Troop Account: _____________________________
Signer Information – 1 form per signer
* Indicates required section to complete
Your Name *
Signer Role *
First:
Leader
Last:
Co-Leader
Treasurer
Other:
Mailing address *
City & Zip Code *
Contact Phone(s) *
WA
__ __ __ __ __
Secondary
Primary:
(if applicable):
E-Mail Address *
US Citizen *
(check one)
Yes
No
Date of Birth
(18 years & older)
__ __ / __ __ / __ __ __ __
REQUIRED if ordering a debit card
Requesting Debit
Card? *
Yes
(Two max per account)
(check one)
You will be required to provide your SSN when completing the
KeyBank Signature Card. Please DO NOT include your SSN
here.
No
Online Access will be available to all signers, but is not required to be used.
GSWW is no longer ordering checks through KeyBank.
Please purchase checks for this account through a third-party check printer.
All check fees are the responsibility of the Troop. GSWW does not guarantee check prices.
Send completed forms to:
6th Ave
Suite 150,
Seattle, WA 98108
Girl Scouts of Western Washington Banking Coordinator  5601
601 Valley
St,S,
Seattle,
WA 98109
253-473-0969
[email protected]  phone: 1-800-541-9852  fax: 206-633-5099
11/24/2015
02/20/17 – Finance – KeyID
Girl Scouts of Western Washington
Volunteer Financial Agreement
Key Bank
Important Bank Account Guidelines & Information:
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Savings accounts, Certificates of Deposits (CD’s), Money Markets or financial interest bearing accounts are not
permitted for Girl Scout banking.
Programs and activities should be financed through dues, GSWW-sponsored product sales, and approved moneyearning activities. Money earned collectively (such as the product sale programs) is not the property of individual girls. If
a girl leaves the troop or does not attend a special event, the money earned toward the event remains with the troop.
All expenses, reimbursements and debit card transactions should always have supporting receipts and documentation.
Bank account signers will be held accountable for all financial activity. Girl Scouts staff and/or Service Unit Managers
can call for an account audit at any time.
On-going communication between bank account signers will ensure account activity reconciles with the bank statement
monthly.
Statement copies dating back 12 months and check copies dating back 90 days are available online.
Debit cards are available to two signers on the account. Each signer’s Date of Birth is required and must be provided
when completing the Signer Identification Form.
Zero balance accounts will be automatically closed in 60 days.
Printed Key Bank account monthly statement copies are available free of charge with online access. One copy of the
monthly statement is also available free of charge via U.S. mail, automatically sent to the primary contact on the account.
A $6.00 charge to the troop/Service Unit bank account will be made for mailing duplicate or replacement statement
copies.
Requests for more than 12 cancelled check copies per calendar year will cost $3.00 per copy.
GSWW’s Banking Coordinator should always be your first point of contact if you experience any difficulties or
problems with your bank account.
Contact Key Total Treasury banking (1-800-821-2829; https://ktt.key.com) for questions regarding account fees or if you
have a question about a charge to the troop or SU unit. When calling you will need the last four digits of Girl Scouts of
Western Washington’s Federal Tax Identification number; those numbers are 0940.
Refer to Key Bank account information in your “New KeyBank Account Announcement” email for additional information
on fees and charges for services outside GSWW & KeyBank partnership for GSWW volunteer banking services.
Volunteer Acknowledgment: (to be completed by each signer on the account)
By signing this agreement I acknowledge: I have read and understand the basic responsibilities required as a volunteer signer on the Key
Bank account. I understand that sound financial support is crucial to ensuring girls have opportunities to participate in Girl Scout activities that
build girls of courage, confidence, and character. I understand good accounting practices and record keeping are consistent with the Girl Scout
Mission Statement and The Promise and Law. I will use the Girl Scout Promise and Law to guide my choices and actions as an example to
others. If I am unable or unwilling to comply with the above or if I choose not to support the mission, values or goals of this organization, I
agree to communicate this to a Girl Scout staff member and be removed as a bank account signer. I understand that I must be a volunteer in
good standing to be a signer on a GSWW troop or Service Unit bank account.
Account Signer’s printed name___________________________ Account Signer’s signature__________________________________
Girl Scout Volunteer Position Title___________________________________ Date Signed___________________________________
Service Unit Number_________ Troop Number: _______________ Name of Camp/Group (if applicable) ________________________
Send completed forms to:
6th Ave
Suite 150,
Seattle, WA 98108
Girl Scouts of Western Washington Banking Coordinator  5601
601 Valley
St,S,Seattle,
WA 98109
[email protected]  phone: 1-800-541-9852  fax: 253-473-0969
206-633-5099
11/24/15
02/20/17 – Finance - KeyVolAgreement
Girl Scouts of Western Washington
Volunteer Financial Agreement
Key Bank
Important Bank Account Guidelines & Information:













Savings accounts, Certificates of Deposits (CD’s), Money Markets or financial interest bearing accounts are not
permitted for Girl Scout banking.
Programs and activities should be financed through dues, GSWW-sponsored product sales, and approved moneyearning activities. Money earned collectively (such as the product sale programs) is not the property of individual girls. If
a girl leaves the troop or does not attend a special event, the money earned toward the event remains with the troop.
All expenses, reimbursements and debit card transactions should always have supporting receipts and documentation.
Bank account signers will be held accountable for all financial activity. Girl Scouts staff and/or Service Unit Managers
can call for an account audit at any time.
On-going communication between bank account signers will ensure account activity reconciles with the bank statement
monthly.
Statement copies dating back 12 months and check copies dating back 90 days are available online.
Debit cards are available to two signers on the account. Each signer’s Date of Birth is required and must be provided
when completing the Signer Identification Form.
Zero balance accounts will be automatically closed in 60 days.
Printed Key Bank account monthly statement copies are available free of charge with online access. One copy of the
monthly statement is also available free of charge via U.S. mail, automatically sent to the primary contact on the account.
A $6.00 charge to the troop/Service Unit bank account will be made for mailing duplicate or replacement statement
copies.
Requests for more than 12 cancelled check copies per calendar year will cost $3.00 per copy.
GSWW’s Banking Coordinator should always be your first point of contact if you experience any difficulties or
problems with your bank account.
Contact Key Total Treasury banking (1-800-821-2829; https://ktt.key.com) for questions regarding account fees or if you
have a question about a charge to the troop or SU unit. When calling you will need the last four digits of Girl Scouts of
Western Washington’s Federal Tax Identification number; those numbers are 0940.
Refer to Key Bank account information in your “New KeyBank Account Announcement” email for additional information
on fees and charges for services outside GSWW & KeyBank partnership for GSWW volunteer banking services.
Volunteer Acknowledgment: (to be completed by each signer on the account)
By signing this agreement I acknowledge: I have read and understand the basic responsibilities required as a volunteer signer on the Key
Bank account. I understand that sound financial support is crucial to ensuring girls have opportunities to participate in Girl Scout activities that
build girls of courage, confidence, and character. I understand good accounting practices and record keeping are consistent with the Girl Scout
Mission Statement and The Promise and Law. I will use the Girl Scout Promise and Law to guide my choices and actions as an example to
others. If I am unable or unwilling to comply with the above or if I choose not to support the mission, values or goals of this organization, I
agree to communicate this to a Girl Scout staff member and be removed as a bank account signer. I understand that I must be a volunteer in
good standing to be a signer on a GSWW troop or Service Unit bank account.
Account Signer’s printed name___________________________ Account Signer’s signature__________________________________
Girl Scout Volunteer Position Title___________________________________ Date Signed___________________________________
Service Unit Number_________ Troop Number: _______________ Name of Camp/Group (if applicable) ________________________
Send completed forms to:
6th Ave
Suite 150,
Seattle, WA 98108
Girl Scouts of Western Washington Banking Coordinator  5601
601 Valley
St,S,
Seattle,
WA 98109
253-473-0969
[email protected]  phone: 1-800-541-9852  fax: 206-633-5099
11/24/15
02/20/17 – Finance - KeyVolAgreement