May 2017
Dear Applicant,
Conferences and Events Assistant (5-month fixed term position)
Thank you very much for your enquiry about the above post.
Please find attached a recruitment pack. The application form and recruitment analysis form are
available at http://www.stonewall.org.uk/about-us/join-our-team where you can also find the
closing date and intended interview date.
Please email your application to [email protected] Alternatively you can post it to
Recruitment, Stonewall, 188 – 192 St John Street, London EC1V 4JY. Please mark it ‘Strictly Private’.
Thank you for your interest in Stonewall. We look forward to receiving your completed application.
Yours sincerely,
Cathryn Wright
Managing Director
www.stonewall.org.uk
Stonewall Background Information
Stonewall was founded in 1989 by people whose aim was to create a highly professional lobbying
organisation to put the case for equality on the mainstream political agenda. The organisation has
become widely recognised for its work in transforming the legislative landscape for Britain’s 3.7m
lesbian, gay and bisexual people including securing equal marriage in 2013. Our strategy is now to
work to ensure equality in every part of the lived experience of LGBT people at home, at school and
at work.
We work with a comprehensive range of stakeholders and are one of the most effective campaigning
charities in Great Britain. Stonewall is at a crucial stage. The challenges that we face are complex as
we attempt to ensure that every single lesbian, gay, bisexual and trans person achieves full equality.
We have an ambition to reach further into our communities, sharing our knowledge, interventions
and campaigns with the widest possible audience. We no longer have to just convince politicians; we
have to convince the owner of the small business, the dad who doesn’t want a gay son, the priest
who doesn’t know he has lesbian parishioners.
Stonewall’s Empowerment Programmes and Events exist to accelerate equality for LGBT people in
the workplace and wider communities by:



expertly supporting the personal and professional development of LGBT leaders, role models
and allies
creating and supporting a growing network of influential Stonewall alumni who are visible,
successful lesbian, gay, bisexual and trans role models and leaders spanning all sectors and
communities
creating bespoke resources and programmes which empower and enable individuals,
organisations and communities to provide an inclusive environment for lesbian, gay, bisexual
and trans people
Our growing suite of personal and professional development programmes and events currently
includes the following:








Four annual Workplace Conferences
Two annual Education Conferences
Annual two-day residential flagship Leadership Programme
LGBT Role Models Programmes
Allies Programmes
Education Train the Trainers
Annual two-day residential Young Leaders Programme for 18-24 year olds
Annual two-day residential Youth Volunteer Programme for 16-21 year olds
www.stonewall.org.uk
Stonewall staff
At Stonewall we believe our people to be our most precious resource. We aim to recruit the very best
staff – with a mix of private, public and third sector backgrounds – and have an ambition to make
Stonewall an ‘employer of choice’. We’ve reviewed our benefits package in recent years to reflect
this. In our most recent (October 2016) staff survey:



93% of staff said they were proud to work for Stonewall
96% of staff enjoy working with the people at Stonewall
91% of staff said that they enjoy what they do
We believe we have an obligation to role model some of the objectives that we encourage others to
set for themselves and have worked hard in recent years to diversify our workforce. At October 2016:







56% of our staff identify as female
6% of our staff identify as trans or non-binary
8% of our staff were from black and minority ethnic communities
14% of our staff considered themselves to be disabled
23% of our staff identify as heterosexual
23% of our staff identify as bi
72% of our staff were 34 and under
www.stonewall.org.uk
Conferences and Events Assistant (5-month fixed term position) Role Description
Purpose of the role
 To provide administration to a suite of Stonewall Conferences and Events to ensure successful
and professional delivery
Key responsibilities and duties








Manage bookings and registration for conferences and events, raising invoices as required
Create records as well as run reports using our stakeholder and client relationship
management (CRM) system, ThankQ
Organise travel arrangements, accommodation, resources and materials where necessary for
conferences and events
Respond to event queries through the events inbox and telephone line, as well as supporting
the wider Stonewall information line
Research, source and book venues and catering for meetings and events
Update the event web pages using the content management system
Support co-ordinating marketing for conferences and events including mass e-mail and post
Proof read and collate content for event presentations and resources
General responsibilities and duties




Conduct the duties of the job description in accordance with the operational policies of
Stonewall, including but not limited to the diversity policy and code of conduct
Maintain good working relations with Trustees, staff, volunteers and other stakeholders
Contribute to the general administration and delivery of all Stonewall’s programmes, events
and overall objectives
Undertake any other reasonable duties as may be required
This is an outline role description and may be subject to change in consultation with the post
holder.
www.stonewall.org.uk
Conferences and Events Assistant (5-month fixed term position) Person Specification







Proven experience of providing administrative support to events
IT proficient with good experience of using spreadsheets and databases
Excellent written and verbal communication skills including telephone skills
Strong team player with excellent interpersonal skills, able to relate appropriately to a wide
range of people
Outstanding organisational skills with ability to prioritise a varied workload under pressure
Excellent and proven attention to detail, takes initiative and responsibility for own actions
Committed to aims and objectives of Stonewall
www.stonewall.org.uk
Conferences and Events Assistant (5-month fixed term position) Key Terms and Conditions
Place of Work
188 – 192 St John Street, London EC1V 4JY.
Working Week
This is a full-time, 5 month fixed-term position, comprising a total working week
of 35 hours. Stonewall’s normal office hours are Monday to Friday from 9.30am
to 5.30pm, however the demands of this post require a flexible approach to
both timing and duration of the working day.
Salary Scale
The salary will be £20,460, rising to £21,176 after a year, and is paid
retrospectively on the 24th day of each month. This is a Stonewall salary band
7 position.
Annual Leave
25 days annual leave (rising by 1 additional day for each year of service
completed by 1st October, up to a maximum of 30 days), three additional
‘Stonewall Days’ over Christmas and eight statutory holidays.
Pension
Stonewall will contribute up to 9% of salary to the Stonewall Friends Life
pension scheme.
Other benefits
After successful completion of the probationary period you will qualify for: free
health insurance, death in service benefit of two times your salary, interest free
loan on travelcard, tax-free cycle scheme, childcare vouchers, enhanced family
policies and 24 hour employee support line.
Sick Pay
Prior to completion of the probationary period sick pay is at the Chief
Executive’s discretion. Thereafter an employee who is absent from work due to
sickness will be paid up to four weeks at full pay and four weeks at half pay in
any 12 month period. After two years continuous service an employee absent
from work due to sickness will be paid up to 12 weeks full pay and 12 weeks
half pay in any 12 month period.
Probation & notice The post is subject to a one month probationary period. During this period you
will be entitled to receive, and are required to give, at least two weeks notice
of termination, which must be in writing. After successful completion of your
probationary period you are entitled to receive, and are required to give, at
least one months notice of termination, which must be in writing.
www.stonewall.org.uk
Conferences and Events Assistant (5-month fixed term position) Application Guidance Notes
Please contact [email protected] for any questions or clarification on the information
here.
We shortlist applicants for interview by matching the details given on the completed application
form against both the role description and the person specification. We’ll be looking for clear
evidence to show that your experience, skills and knowledge match those set out in the person
specification and role description. We’re interested in all relevant experience, wherever you have
gained it, as well as beyond paid employment, that may contribute to your ability to meet the
requirements of the job. All parts of the role description and person specification should be
addressed, as information not given or not made explicit on the application form cannot be taken
into account in the shortlisting process. Please note that CVs are not accepted and any information
given on a CV will not be considered.
Due to the high quality and number of applications we receive, we only contact shortlisted
candidates. If you would like confirmation that you have not been successful please contact us.
If you have a disability and would prefer to apply in a different format or would like us to make
reasonable adjustments to enable you to attend interview please contact
[email protected] Our offices are accessible.
Please ensure your application reaches us by the closing date stated on our website.
www.stonewall.org.uk