Mac Excel
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Reference Sheet
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Public boot camps
Self-study programs
Corporate & university training
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Mac Excel (2008 and 2011)
Note: Some third party utilities, macros and add-ins can overwrite native shortcut keys, in which case they will not work.
General Excel navigation
Activate menu bar (ALT in PC)
Page Up / Page Down
Moving to left/right tabs
Excel Options
Edit cells (F2 in PC)
Formatting shortcuts
Bold
Italic
Underline
Format Box
Outline border
Left, right, top, and bottom border
Remove border
Insert / delete a comment
Copy
Paste
Paste Special formats
Paste Special formulas
Cut
Repeat
Undo
Delete selected cells
Workbook navigation shortcuts
Toggle Excel workbooks
New workbook
Print
Open workbook
Save workbook
Close window
Other useful shortcuts
Recalculate all workbooks
Display a drop-down list
Display “Insert Function” box
Display “Name” box
Using Toolbars
Make a toolbar active
Moving to left / right in toolbar
Select the next / previous toolbar
Perform the desired action
CTRL + F2 (see WSP Mac Setup)
CTRL FN + UP / DOWN
CTRL + PAGEUP/DOWN
⌘+,
CTRL+U
⌘+B
⌘+I
⌘+U
⌘+1
⌘+ALT+ZERO
⌘+ALT+ARROW KEYS
⌘+ALT+HYPHEN
SHIFT + F2 / SHIFT + F2 + DELETE
⌘+C
⌘+V
CTRL + ⌘ + V, ⌘ + T (Excel 2011 only)
CTRL + ⌘ + V, ⌘ + F (Excel 2011 only)
⌘+X
⌘+Y
⌘+Z
⌘ + Minus sign
CTRL + TAB
⌘+N
⌘+P
⌘+O
⌘+S
⌘+W
SHIFT F9
ALT + up/down arrow keys
SHIFT F3
CTRL+L
ALT + F10
TAB / SHIFT + TAB
CTRL + TAB / CTRL + SHIFT + TAB
RETURN
Row / column shortcuts
Select column
Select row
Delete row(s) / column(s)
Add row(s) / column(s)
Group / ungroup rows and columns
CTRL + Space (see WSP Mac Setup)
Shift + Space
CTRL + 'minus sign'
CTRL + i
⌘ + Shift + K / J
Data editing shortcuts
Select All
Fill Down
Fill right
Find
Replace
Start a formula
Insert AutoSum formula
⌘+A
CTRL+D
CTRL+R
CTRL+F
CTRL+H
= (equal sign)
⌘ + SHIFT + T
Cell navigation shortcuts
Go to end of contiguous range
Select a cell range
Highlight contiguous range
Move to beginning of line
Delete cell/selection
Show formulas/values
Fill selection w/ entry
CTRL + Arrow keys (see WSP Mac Setup)
SHIFT + Arrow keys
SHIFT + CTRL + Arrow keys
HOME
Fn + Delete
CTRL + ~
CTRL+RETURN
Data editting shortcuts when inside cell
Start new line in same cell
Highlight within cells
Highlight contiguous items
Delete preceding character
Delete character to the right
Anchor “Fix” Cells
Cancel a cell entry
Auditing shortcuts
Go to precedent cells
Go to dependent cells
Go back to original cell
“Go to”
CTRL+ALT+RETURN
SHIFT + Arrow keys
SHIFT + CTRL + Arrow keys
DELETE
FN + DELETE
⌘+T
ESC
CTRL + [
CTRL + ]
F5, ENTER
F5
General Windows Shortcuts (Mac)
Universal applications shortcuts
Switching between applications
Show the desktop / restore view
Office forms (dialog boxes) navigation
To go from tab to tab
Move in a list
To move to the next form field clockwise
To move counter clockwise
Select 'OK'
Select 'Cancel'
⌘+TAB
SHIFT F11
CTRL+TAB
Up and down arrow keys
Tab
Shift tab
Enter
Esc
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Accessing Excel menus using the keyboard (Ctrl F2)
2. Go to ‘keyboard shortcuts’ tab
1. Go to System Preferences > Keyboard
(‘Keyboard & Mouse’ on Leopard OS)
3. Select ‘Move focus to the menu bar ^F2’
• Can’t find it? In Snow Leopard, Lion,
Mountain Lion, select ‘Keyboard & Text
Input’ from left column (not pictured)
4. Select ‘All controls’
Optimal Excel Preferences settings (⌘ ,)
Calculation: Enable iterations. Set calculations to
automatic except for tables
Error Checking: Disable Error Checking
AutoComplete: Disable AutoComplete except for functions
Enabling Ctrl + Spacebar for highlighting columns
Enabling Ctrl + arrow keys
Leopard/Snow Leopard:
1. Go to System Preferences > Expose & Spaces
2. Go to ‘Spaces’ tab
3. Deselect enable spaces
Lion/Mountain Lion:
1. Go to System Preferences > Keyboard
2. Go to ‘keyboard shortcuts’ tab
3. Select Mission Control, disable arrow keys
shortcuts
1. System Preferences > Keyboard (‘Keyboard & Mouse’ on Leopard)
2. Go to ‘keyboard shortcuts’ tab
In Leopard:
• Disable ‘Show spotlight search field’
In Snow Leopard, Lion, Mountain Lion:
• Select Spotlight from the left column
• Disable ‘Show spotlight search field’
Identify your Mac OS
Version 10.5: "Leopard"
Version 10.6: "Snow Leopard"
Version 10.7: "Lion"
Version 10.8: "Mountain Lion“