Job Description
Title of Post:
Finance Manager
Grade:
Band 4 Max.
Responsible To:
Director of Operations
Responsible For:
Finance Assistant
Responsibilities of the post:
To oversee financial arrangements and control and
to assist the head teacher in budget reviews,
projections, setting and monitoring.
To manage Finance staff and financial matters as
delegated by the Headteacher. All members of the
support staff are subject to annual Performance
management and Pay reviews.
Example Duties and Responsibilities: Band 4
Finance and Accountancy
 Advise and assist the Head Teacher and Director of Operations on general financial policy,
planning budget management
 Co-ordination of annual budget of income and expenditure for the school
 Monitoring the annual budget and presenting management reports to the
Headteacher/Governors/SLT, attending relevant meetings as requested.
 Keeping analysis of costs and other statistical records
 Preparation of financial appraisals for projects as required
 Scrutinising statements and authorizing invoices for payment in accordance with school policy
 Collate information gathered by human resources for the accurate completion and validity of
payroll returns for the payment of all salaries and wages including PAYE, NIC and
Superannuation
 Responsible for the data input on payroll (monthly)
 Making payments for Pensions and Union Fees and other regulated agencies.
 Producing regular reports to budget holders.
 Keeping all school accounts and preparing income and expenditure reports in accordance with
financial regulations
 To undertake monthly reconciliation of the schools financial systems and all school accounts
 Preparing cheques and BACS payments for signature and ensuring suppliers are paid promptly
 Preparing annual accounts and ensuring that external Auditors effect audit within time limits
 Maintenance and oversight of bank accounts (investment deposit, non public etc) VAT
accounting and payment if necessary.
 Ordering of stock relating to the financial management of the school
 Ensuring appropriate insurances are in place
Manningtree High School Academy Trust- Limited by Guarantee Company Number 7883446
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Responsible for the input of all income and expenditure on PSFinancials and re-charges to
Departments
Management of Parentpay
Research and produce proposals for fundraising, supporting bid writing and income generation.
Personnel
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To undertake Performance Management reviews annually for the Finance assistant.
To ensure that all staff are paid correctly and in accordance with the most up to date pay scales
in liaison with Payroll provider
To ensure that the requisite Health and Safety Regulations and Codes of Practice are complied
with for the safety of students and staff.
Any other reasonable request by the Headteacher
All staff have a responsibility for the safeguarding and promotion of well-being of all pupils.
Health and physical capacity for the post.
Oct 2015
Manningtree High School Academy Trust- Limited by Guarantee Company Number 7883446
Job Profile
Title of Post:
Finance Manager
Purpose of Job:
To be responsible for the development and
management of the financial functions of the school
Responsible to:
Director of Operations
Knowledge:
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Theoretical, practical and procedural knowledge in respect of statutory and organisational
financial processes
Relevant financial/accounting qualification
Previous work experience in a financial discipline
Mental Skills:
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Analyse and interpret information and exercise judgement to resolve complex problems
Plan effectively
Critically evaluate information
Think creatively
Interpersonal Skills:
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Highly effective communication skills, both oral and written to enable advice, information and
training to be given to a range of audiences
Demonstrate sensitivity and tact in confidential situations
Maintenance of confidentiality
Team work
Ability to negotiate and influence
Suitability to work with children
Ability to present to a range of audiences
Physical Skills:
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Work with precision and attention to detail
Advanced computer skills for effective use of computer management information systems
Use of range of office equipment (eg photocopier, fax etc)
Initiative & Independence:
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Manage and prioritise own work
Assess and resolve most problems independently
Contribute to management decision-making process
Manningtree High School Academy Trust- Limited by Guarantee Company Number 7883446
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Organisational skills
Physical Demands:
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Activities undertaken in a seated position including some periods at keyboard
Unrestricted movement around school in order to fulfil Job Description
Mental Demands:
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Concentrating over prolonged periods
Mental attention in calculating
Considerable work-related pressure, for example from deadlines, interruptions and/or
conflicting demands on job holder
Emotional Demands:
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Occasional dealing with people who can be angry or upset
Responsible for People:
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Provision of services to other people
Enforcement of statutory regulations
Responsibility for Supervision:
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Direct line management of staff
Organising and evaluating the work of the department
Training and development of staff
Responsibility for Financial Resources:
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Assisting in budget setting
Accountable for expenditure from agreed budgets
Monitoring budgets and ensuring effective spend
Handling cash, invoices, cheques etc
Responsibility for Physical Resources:
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Regular handling and processing of computerised and/or manual information and management
systems where care, accuracy and confidentiality are important
Responsible for security of financial data, resources and monies
Maintaining adequate level of resources
Safe use of office equipment
Manningtree High School Academy Trust- Limited by Guarantee Company Number 7883446