Assessing Logistics
System
Supply Chain Management
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What is the purpose of conducting
logistics assessment
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Assess the entire system’s strengths and
weaknesses
Present the results of your assessment to
managers and policymakers
Present your recommendations for eliminating
weaknesses
Propose an implementation Plan based on the
recommendations
Reason for conducting logistics
assessment
SC assessments are carried out for a number of reasons:
• Determining whether the commodity needs of a new
program can be met reliably
• Identifying logistics problems related to product category
• Tracking logistics performance over the course of a
program
• Improving supply chain performance and, ultimately
customer service
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Steps in planning for an
Assessment (1)
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Determine what you want to learn from the assessment
Identify indicators
Design your assessment and develop the methodology to
collect the data
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Confirm resources for assessment
Design and adapt an assessment tool with indicators
Train data collectors on the use of the tools
Determine size of your team
Determine the length of time for the assessment
Pilot test your tool and method
Schedule site visits
Steps in preparing for and
Assessment (1)
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Conduct site visits or interview key
informants
Analyze data and calculate indicators
Draft a report of your findings
Present your findings and recommendations
Finalize report and disseminate
Prepare an implementation plan
Examples of Indicators of logistics
system performance (1)
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Average duration of stockouts
Frequency of stockouts
Percent of stock expired or damaged
Percent of facilities holding stock within maxmin levels
Examples of Indicators of logistics
system performance (2)
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Percent of facilities reporting
Percent of reports received on time
Frequency of emergency orders
Percent of physical inventory counts that
match records
Examples of Indicators of logistics
system performance (3)
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Length of lead time vs. expected lead time
Percent of storage facilities in compliance with
storage guidelines
Accuracy of forecast
Existence of an adequate multi-year
procurement plan
Stakeholder commitment to procurement plan
Examples of tool to assess
logistics Systems and lab services
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Logistics System Assessment tool (LSAT)
Logistics Indicator Assessment Tool (LIAT)
Assessment Tool for Lab Services (ATLAS)
ISO accreditation assessment tool ( e.g. ISO
15189)
SLIPTA check list for WHO/AFRO SLMTA
SLIPT – stepwise laboratory improvement process towards accreditation
SLMTA – strengthening laboratory management towards accreditation
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Exploring the Tools – Group
Exercise (LSAT, LIAT & ATLAS)
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What is the purpose of each tool?
At what levels of a logistics/laboratory
system does each tool apply?
What kind of data does each tool collect?
What are the necessary steps to
implement each of these tools?
What are the benefits of using these tools?
LSAT Can….
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Provide comprehensive view of all aspect of
logistics
Be used as diagnostic tool to identify logistics
and commodity security issues and opportunities
Raise collective awareness and ownership of
system performance and goals for improvement
Be used by country personnel as a monitoring
tool
Provide input for work planning
Analysis of collected information
using LSAT
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Develop a consolidated summary (strengths and
weaknesses)
Compare finding of the current and prior year LSAT (if
done previously) note significant changes
Identify key conditions or circumstances that will
influence the choice of objectives and interventions
Identify your objectives and reevaluate objectives from
last year
Select interventions based on priority, feasibility and
availability of resources vs requirements
Using LIAT
LIAT can be used to calculate the following core indicators:
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Accuracy of logistics data for inventory management
Percentage of facilities that receive the quantity of
products ordered
Percentage of facilities that maintain acceptable
storage conditions
Percentage of facilities whose stock levels ensure
near-term product availability (stock status)
Percentage of facilities that experienced a stockout at
any given time or at the time of visit
Analysis of data collected
using LIAT
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Data analysis can be challenging due to limited time for
calculations and organizing the results
Data analysis collected with a LIAT generally follow the
associated LIAT indictors, M&E indicators for Assessing
logistics Systems performance
Data analysis should begin immediately following entry
and cleaning
Data analysis may take time depending on the software
available for analysis and when the results are needed
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Statistical software packages –SPSS, SAS and STATA –designed to
allow analysis to deal with large amounts of data in a short time
Using ATLAS
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ATLAS can be used to determine:
• Tiered levels of laboratory network in the country
• Types of laboratory services provide at each tiered
level of the network
• Instrument performance and downtime as well as
maintenance performance
• Availability of reagents at any level of the network for
continuous services
• National policy on standardization and harmonization
of test offerings
Benefits of ATLAS
ATLAS provides strategic level information on:
• Compliance to clinical standard operating
procedures
• Human resource capacity at each level of laboratory
network
• Data to inform the development of National
Laboratory Strategic Plan (NLSP) at the country
level
• Development of harmonized instrument list and
standardized test profiling
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Analyzing Data Quality
“Garbage –in = Garbage Out” concept
For the both qualitative and quantitative data
– always important to look at it with a critical
eye
• Collected data should be evaluated at all
times no matter what source
Quality Data = accurate evaluation of what is
actually occurring in the system
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What is your role as a
laboratory logistics manager (1)
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Planning for the assessment
Identify the type of assessment needed
(supply chain or lab services)
Identify tools to be used for the assessment
Train data collectors on the tool
Clean up data before analysis
Analyze data
Interpret the data
What is your role as a laboratory
logistics manager (2)
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Identify strengths and weaknesses of the
logistics system
Prepare a report of the findings
Disseminate the finding to stakeholders
with recommendation
Develop an implementation plan/strategy
Characteristics of an
implementation plan/Strategy (1)
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Consistent with the program’s policies
and procedures
Focuses on objectives and
interventions with greatest needs,
greatest likelihood of success, and
available resources
Characteristics of an
implementation plan/Strategy (2)
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Focuses on priority areas and feasibility
Includes Key assumptions underlying
each intervention
Includes indicators for measuring
progress towards completing the
interventions
Any questions?
Thank you!!
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