Rulebook
2015 Penn State IFC/Panhellenic Dance Marathon
THE PENNSYLVANIA STATE UNIVERSITY
IFC/PANHELLENIC DANCE MARATHON
2015 RULEBOOK
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Rulebook
2015 Penn State IFC/Panhellenic Dance Marathon
PENN STATE IFC/PANHELLENIC DANCE MARATHON:
AN INTRODUCTION
The Penn State IFC Dance Marathon, now affectionately known as THON, started in 1973. In 1977,
THON began its relationship with Four Diamonds at Penn State Hershey Medical Center, with the
Panhellenic Council joining IFC as a co-sponsor in 1989. Four Diamonds was established by Charles and
Irma Millard, in memory of their son Christopher R. Millard who battled pediatric cancer. Four Diamonds
directly assists the families at Penn State Hershey Medical Center, while also funding world-class
research in pursuit of a cure. To date, THON has contributed more than $114 million to help support the
children and the families fighting pediatric cancer. At the culmination of the THON 2014 fiscal year, THON
donated 96.33% of total funds raised directly to Four Diamonds.
THON provides financial support to Four Diamonds and ultimately the families, but finances aside, THON
creates a community of supporters to walk alongside the families in their journey with cancer. THON’s
passionate volunteers are a source of hope for the families because of their unwavering dedication
towards finding a cure.
Every year, more than 15,000 student volunteers devote their time and effort to raise money through
solicitations and events. The hard work of every volunteer culminates in a 46-hour no sleeping, no sitting,
celebration in the BJC, called THON Weekend. Dancers, families, supporters, and volunteers alike gather
in the BJC to take a stand against pediatric cancer.
One day we will dance in celebration, but until then we will dance for a cure. Join us in the fight against
pediatric cancer!
On behalf of the THON 2015 Executive Committee, we would like to thank you for your tireless effort and
dedication to this cause. Please do not hesitate to contact us if you have any questions. Additionally, we
invite you to visit www.thon.org for contact information, event dates, Committee information, and
important documents.
THON 2015 promises to be a rewarding and successful chapter in the longstanding tradition of Penn
State IFC/Panhellenic Dance Marathon. Thank you for being an integral part of this remarkable cause!
For The Kids,
Jack Small
Penn State IFC/Panhellenic Dance Marathon
2015 Volunteer Safety Director
[email protected]
1-800-392-THON (8466)
Megan Renaut
Penn State IFC/Panhellenic Dance Marathon
2015 Executive Director
[email protected]
1-800-392-THON (8466)
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THON 2015 CONTACT LIST
This rulebook should answer most questions regarding anything relating to THON. If any rule is
unclear or requires further explanation, please contact the Rules & Regulations Volunteer
Safety Director, Jack Small ([email protected]). For any general THON information or
questions, please contact the THON Office. The Executive Committee can be contacted at the
information listed below.
GENERAL THON INFORMATION/QUESTIONS:
THON office:
Phone:
Web Site:
210 HUB University Park, PA 16802
814-865-0510 or 1-800-392-THON
www.THON.org
Executive Committee Email List
Position
Name
Email
Executive Director
Megan Renaut
[email protected]
Communications
Corbin Reno
[email protected]
Donor & Alumni Relations
Lauren Burke
[email protected]
Entertainment
Jake Bramande
[email protected]
Family Relations
Cara Wojciechowski
[email protected]
Finance
Katie Mailey
[email protected]
Hospitality
Jen Mills
[email protected]
Merchandise
Nick Hope
[email protected]
Dancer Relations
Vicky Brauer
[email protected]
OPPerations
Andy Koffke
[email protected]
Public Relations
Rules & Regulations: Event
Safety
Rule & Regulations:
Volunteer Safety
Aly Young
[email protected]
Adam Jackson
[email protected]
Jack Small
[email protected]
Special Events
Caroline Sheep
[email protected]
Supply Logistics
Chrissy Ludwikowski
[email protected]
Technology
Cory Gehr
[email protected]
THON Advisor
THON Advisor
Darcy Rameker
Jenn Mallen
[email protected]
[email protected]
*Other information regarding Committees and all THON documents can be found at:
www.THON.org.
**Secure donations can be made at: www.THON.org
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Table of Contents
1.0
NOTE OF REGULATORY COMPLIANCE ............................................................................................... 5
1.1. RULEBOOK INFRACTIONS ........................................................................................................................................ 5
1.2. FUNDRAISING ORGANIZATION REQUIREMENTS .................................................................................................. 5
1.3. VOLUNTEER REQUIREMENTS .................................................................................................................................. 7
1.4. THON CHAIR REQUIREMENTS ............................................................................................................................... 8
1.5. FOUR DIAMONDS RECYCLING EFFORT REGULATIONS (4DRE) ..................................................................... 11
1.6. ETHICAL CONSIDERATIONS ................................................................................................................................... 11
1.7. INTERACTION WITH MINORS ................................................................................................................................ 12
2.0
FUNDRAISING.......................................................................................................................................... 12
2.1. FORCED FUNDRAISING ........................................................................................................................................... 12
2.2. METHODS OF FUNDRAISING .................................................................................................................................. 14
2.3. COMMONWEALTH CAMPUS REGULATIONS......................................................................................................... 34
2.4. STATEMENT OF FINANCIAL INTEGRITY............................................................................................................... 37
3.0
MERCHANDISE ........................................................................................................................................ 38
3.1. VENDORS .................................................................................................................................................................. 38
3.2. PROCESS OF ORDERING MERCHANDISE .............................................................................................................. 38
3.3. COPYRIGHT INFRINGEMENTS ................................................................................................................................ 39
3.4. DISTRIBUTING MERCHANDISE .............................................................................................................................. 40
3.5. PENALTIES FOR MERCHANDISE MISCONDUCT................................................................................................... 41
4.0
THON EVENTS ......................................................................................................................................... 42
4.1. HERSHEY TRIPS ....................................................................................................................................................... 42
4.2. ADOPT-A-FAMILY INFORMATION ........................................................................................................................ 44
5.0
DANCER INFORMATION ...................................................................................................................... 48
5.1. DANCER CLASSIFICATIONS .................................................................................................................................... 48
5.2. NUMBER OF DANCER COUPLES ............................................................................................................................ 49
5.3. THON VOLUNTEERS DANCING ............................................................................................................................ 51
5.4. GUIDELINES FOR DANCER REGISTRATION.......................................................................................................... 51
5.5. THE LOTTERY SYSTEM ........................................................................................................................................... 53
5.6. DANCER TIMELINE ................................................................................................................................................. 54
6.0
THON WEEKEND INFORMATION...................................................................................................... 54
6.1. THON CHAIR RESPONSIBILITY ............................................................................................................................ 54
6.2. THON 2015 ORGANIZATIONAL PASSES ............................................................................................................ 55
6.3. PASS REQUIREMENTS AND INFORMATION ........................................................................................................ 55
6.4. ORGANIZATIONAL TOTAL RECOGNITION CRITERIA.......................................................................................... 58
6.5. GENERAL THON WEEKEND RULES .................................................................................................................... 58
6.6. PASS SYSTEM RULES ............................................................................................................................................. 61
7.0
TECHNOLOGY ACCEPTABLE USE POLICY ............................................................................ 62
7.1. MANAGEMENT REQUIREMENTS ........................................................................................................................... 62
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7.2.
7.3.
7.4.
7.5.
DATA OWNERSHIP .................................................................................................................................................. 63
ACCEPTABLE USE REQUIREMENTS ...................................................................................................................... 63
ENFORCEMENT ........................................................................................................................................................ 64
MORE INFORMATION.............................................................................................................................................. 64
8.0
CODE OF CONDUCT................................................................................................................................ 64
8.1. EXPECTATIONS OF THON VOLUNTEERS ............................................................................................................ 64
8.2. PROTOCOL FOR REMOVAL OF THON VOLUNTEERS ......................................................................................... 65
APPENDIX A – TAX-ID INFORMATION ......................................................................................................... 65
APPENDIX B – VEHICLE CODES ...................................................................................................................... 66
APPENDIX C – TRAVEL SAFETY GUIDELINES ............................................................................................ 71
APPENDIX D – IMPORTANT DATES .............................................................................................................. 74
1.0
Note of Regulatory Compliance
1.1.
Rulebook Infractions
1.1.1.
The rules in this book are set in order to facilitate your organization’s
success, thus making THON a more successful event for all. These rules
are implemented to ensure the integrity of THON while setting fair
standards for all fundraising organizations. Above all, THON is a
philanthropic event, not a competition, and all money raised is for the aid
of the children and their families. Your cooperation with all the guidelines
outlined in the Rulebook is appreciated. Remember, it is For The Kids!
1.1.2.
Any individual or organization suspected of being in violation of these
rules will be subject to investigation by the Executive Committee. All
evidence will be presented to the Executive Committee and a fair and
speedy judgment will be reached. If the organization is found in violation
of these rules, it will be assessed with a penalty proportionate to the
severity of the violation.
1.1.3.
PLEASE NOTE: The 2015 Rulebook is subject to changes and revisions
at any time at the discretion of the Executive Committee and in the best
interest of THON as a philanthropic organization benefiting the Four
Diamonds.
1.2.
1.2.1.
Fundraising Organization Requirements
All THON student organizations must be recognized by The Pennsylvania
State University. This rule does not apply to Independent Dancer
Couples.
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1.2.2.
To start the process of becoming a recognized student organization,
please report to the Student Activities office in 209 HUB. Once the steps
have been taken to be recognized by the University, the organization may
register in the THON Office at 210 HUB for THON fundraising
organization status.
1.2.3.
Organizations must complete all steps of the process before participating
in any THON fundraising activities. To verify Penn State student
organization status, please visit clubs.psu.edu or confirm with a staff
member in 209 HUB.
1.2.4.
PLEASE NOTE: NO ORGANIZATION MAY USE THON OR FTK IN
ASSOCIATION WITH ITS OWN FUNDRAISING ORGANIZATION
NAME IN ANY FORM OF MEDIA. For example, an organization MAY
say they are “Organization X Benefiting THON,” but they may NOT say
they’re “Organization X THON” or “Organization X FTK”. Acceptable use
of THON’s name when coupled with a student Organization name is
allowed on merchandise after permission has been granted by the
Merchandise Director. Please see Section 3.0 for more information.
1.2.4.1.
PLEASE NOTE: No organization may use THON’s name in its
own social media or email account. For example, an organization
MAY be [email protected] but they may NOT be
[email protected].
1.2.4.2.
Facebook, Twitter, YouTube, and Reddit pages MAY be “Organization
X Benefiting THON” or “Organization X FTK,” but they may NOT be
“Organization X THON.”
1.2.4.2.1.
Organization X Benefiting THON IS an appropriate email
signature, an appropriate title of an alternative fundraiser, and an
appropriate description of an organization’s mission.
1.2.4.2.2.
All organizations found in violation of this rule will first receive a
warning from the Public Relations Committee. Should the
organization continue to use illegal naming, there will be a 5%
deduction in the organization’s THON 2015 total. Final
assessment of penalties will be at the discretion of the Executive
Committee.
1.2.4.3.
NO organizations may participate in “Twitterthons”, “Like Drives” or
similar types of online fundraising through social media. This applies
to any official organization social media accounts.
1.2.4.3.1.
Organizations cannot endorse or publicize other
“Twitterthons”, “Like Drives” or similar type of fundraising.
1.2.4.3.2.
All organizations found engaging in these activities will forfeit
100% of the funds raised from the occasion. Final assessment of
penalties will be at the discretion of the Executive Committee.
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1.2.4.4.
No organization may use any footage that is used in any THON video
for their video.
1.2.4.5.
Please contact the Public Relations Director, Aly Young
([email protected]) with any questions.
Volunteer Requirements
1.3.
1.3.1.
1.3.1.1.
THON is a student-run philanthropy. Therefore, all student volunteers,
Directors, Captains, Committee Members, organization chairs, and
dancers must either be full or part-time undergraduate or graduate Penn
State students, or students on a registered Internship/Co-op/Foreign
Study assignment recognized by The Pennsylvania State University
within the academic year, August 2014 until May 2015.
In the case of Alumni Dancer Couples, the volunteers must be
members of the Dance Marathon Alumni Interest Group.
1.3.2.
Graduate students are permitted to partake in the following: form an
organization, participate as a member of an organization, and fundraise
as a member of an Independent Dancer Couple. They may NOT apply
for Captain or Committee Member positions.
1.3.3.
Any individual who has a student teaching assignment within Centre
County is eligible to apply for any THON 2015 Captain and Committee
Member Position.
1.3.4.
Any individual who has a student teaching assignment outside of Centre
County during the fall of 2014 is not eligible to apply for any THON 2015
Captain or Committee Member position (See 1.4.9).
1.3.5.
Any individual who has a student teaching assignment outside of Centre
County during the spring of 2015 is eligible to apply to be a THON 2015
Special Events or Finance Captain, Special Events Committee Member
or a Donor & Alumni Relations Committee Member only.
1.3.6.
Any individual who plans to study abroad during the fall of 2014 is not
eligible to apply for any THON 2015 Captain or Committee Member
position (See 1.4.9).
1.3.7.
Any individual who plans to study abroad during the spring of 2015 is
eligible to apply to be a Special Events or Finance Captain, Special
Events Committee Member or a Donor & Alumni Relations Committee
Member only.
1.3.8.
Any individual who will be an undergraduate student during the 20152016 school year, and is in accordance with the above stipulations during
the 2015-2016 academic year, is eligible to apply for any THON 2016
Spring Captain position.
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1.3.8.1.
Commonwealth Campus students are eligible to apply for a THON
2016 Spring Captain position unless their position requires them to be
at University Park for that semester.
1.3.9.
These rules do not apply to fundraising organization involvement.
Fundraising organizations in THON may accept members in accordance
to the rules set forth by Penn State Student Activities.
1.3.10.
*Enrollment may be subject to verification at any time. If you have
any questions or concerns regarding fundraising organization or volunteer
requirements, please contact Communications Director, Corbin Reno
([email protected]).
THON Chair Requirements
1.4.
1.4.1.
The following requirements are set forth by the Executive
Committee and must be met by all THON Chairs. Any deadlines
provided by a THON Captain as your liaison must also be met. The
Executive Committee has the right to issue new dates aside from the
ones presented below and will have them communicated to the
fundraising organization through the liaison.
1.4.2.
Statement of Rule Awareness and Compliance (SORAAC)
1.4.2.1.
The SORAAC must be signed before participating in any fundraising
activities.
1.4.2.2.
All THON Chairs of registered organizations or Independent Dancer
Couples must pass a quiz based on content from the THON 2015
Rulebook which will submit a digitally signed SORAAC before
participating in any fundraising activities. This can be completed on
THINK (www.think.psu.edu). This form MUST be signed prior to any
fundraising activity.
1.4.2.3.
The SORAAC states that each THON Chair has read the Rulebook
and will make every attempt to ensure that its organization follows the
stated rules.
1.4.2.4.
Any organization that fails to complete this form will have half of
the funds raised prior to turning in the form deducted from its
organization’s total. Final assessment of penalties is at the
discretion of the Executive Committee.
1.4.3.
THON Chair Workshop Sessions
1.4.3.1.
THON Chair Workshops: September 16, 2014 AND January 27,
2015.
1.4.3.2.
**These events are mandatory for all THON Chairs and
Independent Dancer Couples attending the University Park
campus. If a THON Chair is unable to attend a Workshop, an
alternate member of the student organization must take his or her
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place. NOTE: THON Chairs representing Commonwealth Campuses
will have the opportunity live stream the THON Chair Workshops.
Follow-up sessions will be facilitated at CCSG Council Weekends as
needed.
1.4.3.2.1.
If no alternate member attends these workshops, the
organization will lose two (2) floor passes for THON Weekend.
Floor passes can be regained if the THON Chair meets with his or
her Communications Liaison by the following dates.
1.4.3.2.1.1.
If you missed Workshop #1 - you must meet with your
Communications Liaison by October 17, 2014.
1.4.3.2.1.2.
If you missed Workshop #2 – you must meet with your
Communications Liaison by February 6, 2015.
1.4.4.
Monthly Fundraising Reports
1.4.4.1.
Monthly Organization Fundraising Reports (these are NOT Family
Relations Bi-Weekly Reports) – These are mandatory reports that
must be completed by at least one of the organization’s THON Chairs.
These reports will be available on THINK and reviewed by your
Communications and Donor & Alumni Relations Liaisons. The
deadlines and penalties/incentives are listed below:
1.4.4.2.
Deadlines:
1.4.4.2.1.
September Fundraising Report – Due October 1, 2014 by
11:59pm*
1.4.4.2.2.
October Fundraising Report – Due November 1, 2014 by 11:59pm
1.4.4.2.3.
November Fundraising Report – Due December 1, 2014 by
11:59pm
1.4.4.2.4.
December Fundraising Report – Due January 1, 2015 by 11:59pm
1.4.4.2.5.
January Fundraising Report – Due February 1, 2015 by 11:59pm
1.4.4.2.5.1.
1.4.4.3.
*The September Fundraising Report will have a 24-hour
window period following the deadline when the report will still
be accepted as on time. This window period will only occur for
the September report. All other reports will be held to their
hard deadline with no exceptions.
Penalties & Incentives:
1.4.4.3.1.
Complete 5/5 Reports – Organization is entered into a lottery to
win one 42-hour pass for THON 2015
1.4.4.3.2.
Complete 4/5 Reports – No penalty
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1.4.4.3.3.
Complete 3/5 Reports – Loss of one General Pass for THON
2015
1.4.4.3.4.
Complete 2/5 Reports – Loss of two General Passes for THON
2015
1.4.4.3.5.
Complete 1/5 Reports – 5% reduction in organization’s THON
2015 total
1.4.4.3.6.
Complete 0/5 Reports – Loss of one dancer couple for THON
2015
1.4.5.
Adopt-A-Family (AAF) Program
1.4.5.1.1.
Participation in the Adopt-A-Family (AAF) program is optional. In
order to participate, the following requirements must be fulfilled:
1.4.5.1.1.1.
1.4.5.1.2.
Complete Applications by Friday, September 19, 2014, online
and in person, by no later than 5pm. Application can be found
on THINK (www.think.psu.edu)
Attend the following workshops:
1.4.5.1.2.1.
AAF Workshop #1 – Thursday, September 11, 2014
1.4.5.1.2.2.
AAF Workshop #2 – Wednesday, October 1, 2014
1.4.5.1.2.3.
AAF Workshop #3 – Tuesday, November 11 - Thursday,
November 13, 2014 (organizations are only required to attend
one night of the three)
1.4.5.1.2.4.
AAF Workshop #4 – Thursday, January 22, 2015
1.4.5.1.3.
Complete the bi-weekly Family Relations Report
1.4.5.1.3.1.
1.4.5.1.4.
1.4.6.
A Family Relations AAF Captain will provide a schedule of
report deadlines.
If you have any questions regarding the Adopt-A-Family program,
please contact Family Relations Director, Cara Wojciechowski
([email protected]).
Organization Info Sessions
1.4.6.1.
Organizations may hold information sessions for themselves as an
organization benefitting THON.
1.4.6.2.
These events should be named “Organization X Benefitting THON
Information Session” and not “THON Information Session.”
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Four Diamonds Recycling Effort Regulations (4DRE)
1.5.
1.5.1.
The mission of the Four Diamonds Recycling Effort is to spread
environmental awareness while fundraising for the Penn State
IFC/Panhellenic Dance Marathon.
1.5.1.1.
Organizations, Commonwealth Campuses, and THON Committees
are encouraged to participate.
1.5.1.2.
All participants must register on THINK in order to receive a 4DRE
number and to be considered for incentive shifts THON weekend.
1.5.2.
Bag Collection
1.5.2.1.
Bags should only be dropped off in the designated 4DRE collection
sites listed below.
1.5.2.1.1.
Brill Hall (Eastview Terrace), Nittany Hall, Warring Commons
(West Halls), Hastings Hall (East Halls), Hammond Building.
1.5.2.1.2.
Signs will be located near dumpsters for recycling drop offs.
1.5.2.2.
Only official 4DRE bags are valid for submission.
1.5.2.3.
Bag will only be credited towards your organization or committee if
your 4DRE number is clearly printed on the bag.
1.5.2.4.
A bag may only contain plastics or aluminum cans, not a mix of both.
1.5.2.4.1.
Plastic and aluminum bottles should not be crushed and
absolutely MAY NOT be broken.
1.5.2.4.2.
Plastics must be #1-7 type plastics.
1.5.2.5.
1.5.3.
Recycling should NEVER be taken from residence halls or campus
buildings. If this is discovered, your organization will be disqualified
and will not receive any incentive for THON weekend.
Incentives
1.5.3.1.
Incentives for the most bags submitted for Committees,
Organizations, Commonwealth Campuses, and Greek Pairs will be
awarded. There will be one winner per category.
1.5.3.2.
Each winner will receive one of several different prizes including but
not limited to, Slides of Strength Pass or serving a family meal during
THON Weekend. Distribution of prizes is up to the discretion of the
OPPerations Director and the 4DRE Captain.
1.6.
1.6.1.
Ethical Considerations
All organizations that choose to participate in any fundraising activities
are expected to make the appropriate arrangements to cover expenses.
Organizations are encouraged to keep expenses to a minimum. Canister
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solicitation funds used to pay for any trip or organization expense is
strictly prohibited. The goal of each group should be to maximize its
contribution to THON; the more money raised, the more money will be
available to assist the children and their families who benefit from The
Four Diamonds. The members of the organization should exercise
caution to prevent abuses. Any activity or event that is meant to support
THON must remain appropriate for a THON family to witness at all times.
1.6.2.
Any organization found to be using money from solicitation to cover
expenses will incur a 10% deduction in their THON 2015 total. Final
assessment of penalties is at the discretion of the Executive
Committee.
Interaction with Minors
1.7.
1.7.1.
Penn State Dance Marathon will act in accordance to the policies set in
place for Minors involved in University-Sponsored Programs (Reference
University Policy AD39 for more information).
1.7.2.
These guidelines are set forth to ensure the safety and protection of all
minors involved with Penn State Dance Marathon and the Four
Diamonds. Anyone found in violation of these rules will be referred to the
Office of Student Conduct and/or Student Organization Conduct
Committee and face consequences from the Executive Committee. For
more information or if you have any questions regarding this policy,
please contact the Family Relations Director, Cara Wojciechowski
([email protected]).
Fundraising
2.0
Forced Fundraising
2.1.
2.1.1.
2.1.1.1.
All fundraising on behalf of THON by any organization is strictly
voluntary. Any individual may wish to participate or not to
participate in fundraising activities. Any organizations found to be
requiring members to fundraise on behalf of THON will incur a 10%
deduction in their THON 2015 total for the first offense and a 25%
deduction in their THON 2015 for the second offense. Any
organization found violating this rule more than two times will face a
meeting with members of the Executive Committee and may forfeit
their dancers for THON 2015. Final assessment of penalties is at the
discretion of the Executive Committee.
To report forced fundraising anonymously, visit the Comments
section of www.thon.org to submit information.
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2.1.2.
SOLICITATION BEGINS AT 7AM ON FRIDAY, SEPTEMBER 19, 2014
AND ENDS AT 11:59PM ON SATURDAY, FEBRUARY 21, 2015.
2.1.2.1.
Money will still be accepted until 11:59am Sunday, February 22,
2015 to be included in the THON 2015 total, but cannot be
credited towards an organization.
2.1.3.
This time period, hereafter referred to as the Fundraising Window, is the
time period in which organizations may collect solicitations for THON that
can be credited toward their organization total. This includes cash and
check donations, online donations, Fundraising Events, Letter Drives,
Solicitation Cards and Small Business and Corporate Donations. The
purpose of this window is to protect THON’s donors from excessive
contact and to promote fairness during the fundraising season. For
questions about organization fundraising totals, please contact
Delia Moran or Nathan Moses, the Finance Assistant Treasurers
([email protected]).
2.1.4.
Alternative Transportation
2.1.4.1.
Bus tickets for transportation to select cities will be reimbursable for
each of the three canning weekends.
2.1.4.2.
Due to a limited amount of funds for alternative transportation, THON
will reimburse organizations on a first-come, first-serve basis until
funds are depleted.
2.1.4.3.
If your organization chooses to use alternative bus transportation from
approved bus companies, the ticket expenses will be reimbursable by
THON if the following procedures are followed:
2.1.4.3.1.
Receipts must be submitted to the THON Office by noon on the
Wednesday following each canning weekend, with a list of all
organization members whose tickets are included on the receipt.
2.1.4.3.2.
Only bus companies approved by the University are eligible for
reimbursement. These companies can be found here:
controller.psu.edu/risk-management/vendors/bus-lines
2.1.4.3.3.
Official receipt of purchase must include the following information:
2.1.4.3.3.1.
Name of the individual who paid for the tickets
2.1.4.3.3.2.
Date the tickets were purchased
2.1.4.3.3.3.
Total amount spent on the tickets
2.1.4.3.3.4.
Bus destination
2.1.4.3.4.
Reimbursement checks will be available within three weeks
following the submission to the THON Office
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2.1.4.4.
Organizations will only be reimbursed for the tickets from State
College to the location at which their organization registered to go
canning. No other transportation expenses will be reimbursable by
THON. Final assessment of reimbursable expenses is at the
discretion of the Executive Committee.
2.1.4.5.
All participants utilizing the service must follow all policies and
procedures provided by bus companies.
2.1.4.6.
Anyone found to be using these service for a purpose other than
canister solicitation will be banned from using the alternative
transportation service for the remainder of the THON year.
Any questions regarding alternative transportation reimbursements
can be directed to Jack Small, Rules & Regulations Volunteer Safety
Director, at [email protected], or Katie Mailey, Finance
Director, at [email protected].
2.1.4.7.
Methods of Fundraising
2.2.
2.2.1.
ALL ORGANIZATIONS AND INDIVIDUALS THAT PARTICIPATE IN
FUNDRAISING ARE TO ADHERE TO THE FOLLOWING GUIDELINES
SET FORTH BY THE PENN STATE IFC/PANHELLENIC DANCE
MARATHON.
2.2.2.
Canister Solicitation (Canning)
2.2.2.1.
Solicitation with posters and canisters provided by the Executive
Committee may occur only on the listed canning weekends. The
materials provided by the Executive Committee must be used while
conducting canister solicitation. At no other time may any
organization or individual participate in canister solicitation without
proper permission from the Executive Committee. Solicitation may
begin at 7am on Friday of the canning weekend and must end Sunday
at 5pm. Solicitation must end by dusk throughout the weekend.
2.2.2.2.
Valid Canister Solicitation Dates:
2.2.2.2.1.
**Please keep in mind that any canning weekend may be
cancelled due to inclement weather that could be dangerous to
those participating.
2.2.2.2.2.
October 17 – 19, 2014
2.2.2.2.3.
November 7 – 9, 2014
2.2.2.2.4.
December 5 – 7, 2014
2.2.2.2.5.
**Canister Solicitation at any other time is STRICTLY
PROHIBITED and will result in immediate penalization. Any
organization that participates in canister solicitation outside of the
canning weekend or during a canceled canning weekend will lose
the ability to participate in the following canning weekend. If an
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organization participates in canister solicitation after all three
designated weekends, 25% of all funds raised during canning
weekends will be deducted from the organization. Final
assessment of penalties is at the discretion of the Executive
Committee.
2.2.2.3.
Fundraising Safety e-Course
2.2.2.3.1.
All individuals who wish to participate in canning or canvassing
trips are required to complete the Fundraising Safety e-Course
located on the THON e-Learning Management System.
2.2.2.3.2.
Any organization or committee who is found to have any
individuals soliciting without completing the Fundraising Safety eCourse will have a 10% deduction of the canning or canvassing
weekend total for the first offense, a 20% deduction for the second
offense, and a 30% deduction for any offense after the second.
Final assessment of penalties is at the discretion of the Executive
Committee.
2.2.2.4.
Pre-Canning Procedure
2.2.2.4.1.
Registering Canning Trips
2.2.2.4.1.1.
Every location at which an organization plans on soliciting for
each canning weekend must be registered by Friday at
11:59pm of each canning weekend. This includes locations
that do not require a permit from the municipality. The
appropriate form can be found on THINK (www.think.psu.edu)
through the “Registration” link. All Trip Leader information
must be filled out.
2.2.2.4.1.1.1. Any organization found canning at unregistered locations
will result in a 5% deduction from the canning weekend
total for the first offense, a 10% deduction for the second
offense, and a 15% deduction for the third offense. Final
assessment of penalties will be at the discretion of the
Executive Committee.
2.2.2.4.1.2.
Organizations MUST sign up for a Canning Drop-Off time on
THINK through “Canning Drop-Off Sign Up” link by Friday at
11:59pm of each canning weekend.
2.2.2.4.1.2.1. Failure to comply with these rules will result in a 5%
deduction from funds raised during that specific canning
weekend. Final assessment of penalties will be at the
discretion of the Executive Committee.
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2.2.2.4.2.
Organizations are required to contact local municipalities of the
desired canning locations prior to solicitation.
2.2.2.4.2.1.
Organizations are only permitted to solicit funds in areas that
allow canister solicitation. It is the responsibility of the THON
Chair to ensure that all relevant areas allow canister
solicitation.
2.2.2.4.2.2.
Organizations are required to obtain any permits for
fundraising in communities that require them.
2.2.2.4.2.3.
A detailed list of popular, restricted, and prohibited canning
locations is available on THON.org.
2.2.2.4.3.
Persons participating in canister solicitation must use official
THON 2015 can wraps and signs, as provided during Materials
Distribution sessions. Once acquired, organizations MUST write
their organization’s full name on every sign. If it is a paired
organization or an Independent Dancer Couple, both names must
appear on the signs. Greek organizations must spell out the
letters of their organization.
2.2.2.4.4.
Materials will ONLY be provided during the following times:
2.2.2.4.4.1.
October 15 – 17, 10am – 5pm; 327 HUB
2.2.2.4.4.2.
November 5 – 7, 10am – 5pm; 327 HUB
2.2.2.4.4.3.
December 3 – 5, 10am – 5pm; 327 HUB
2.2.2.4.5.
Persons participating in canister solicitation MUST have
names VISIBLE and use only legal canning materials while
canning. Violations of these rules will result in a 5% penalty on
funds raised from the canning weekend for the first offense, 10%
for the second offense, and 15% for the third offense. Final
assessment of penalties will be at the discretion of the Executive
Committee.
2.2.2.4.6.
All persons who choose to solicit for THON are required to carry
their Penn State IDs. Persons choosing to solicit are also
encouraged to display their IDs, along with any other item
displaying Penn State and/or THON. Reflective clothing is
strongly encouraged.
2.2.2.5.
Proper Canning Procedure
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2.2.2.5.1.
While canning, Penn State students are an extension of the Penn
State IFC/Panhellenic Dance Marathon. As such, all participants
are expected to present themselves in a professional manner and
abide by all state and local laws within the area in which they are
soliciting.
2.2.2.5.2.
All vehicle codes of the state in which you are soliciting must
be followed. Any organization found violating this rule will result in
a 10% penalty on funds raised from the canning weekend for the
first offense, 20% for the second offense, and 30% for the third
offense. Final assessment of penalties will be at the discretion of
the Executive Committee.
2.2.2.5.3.
Suggested procedure when other students are seen canning in
violation of vehicle codes or when students are not presenting
themselves in a professional and courteous manner:
2.2.2.5.3.1.
Approach those who are canning improperly, remind them of
THON’s policy, and politely ask them to correct their behavior.
2.2.2.5.3.2.
If the problem persists:
2.2.2.5.3.2.1. Call 1-800-392-THON any time during the weekend to
report the incident. Please note the organization’s name.
2.2.2.5.3.2.2. Take a photograph on any available cell phone and send it
to the Rules & Regulations Volunteer Safety Director, Jack
Small, at [email protected]. If no cell phone is
available, use a camera and email photos as soon as
possible.
2.2.2.5.3.2.3. This will result in sanctions from the Executive Committee,
as laid out in this section.
2.2.2.5.4.
Procedure when multiple organizations are canning in the same
area:
2.2.2.5.4.1.
Any organization holding a permit and with canning trip
registration to solicit funds in a given area has the right to
exclusively solicit funds there.
2.2.2.5.4.1.1. For example, if organization A is canning, and organization
B arrives and presents a valid permit for solicitation in the
area in question and has also registered that location,
organization A must leave unless it presents a valid permit.
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2.2.2.5.4.2.
If two organizations present a valid permit for solicitation and
both have registered the location of the area in question, the
first organization on the scene has the right to stay and solicit
alone.
2.2.2.5.4.3.
If a permit is not required for a particular location, the first
organization on the premises, which has registered that
location, has a right to solicitation. If an organization presents
a permit for a location, that group has the right to solicitation,
even if a permit is not required and regardless of who arrived
first.
2.2.2.5.4.4.
Organizations should be mindful of already registered corners,
storefronts, and streets when organizing their trips. Those
organizations that register their trips for the same location are
encouraged to handle the situation between the two
organizations (i.e. sharing locations, etc.). Organizations will
be notified by THINK if multiple organizations register a single
location.
2.2.2.5.5.
If, for any reason, the police ask you or members of your
organization to leave a certain location or locations, please do so
immediately and contact the THON Office so that the proper steps
can be taken to inform others canning in the area that this may not
be an ideal location to continue canning.
2.2.2.5.5.1.
If at any time it is necessary to contact the police, all are well
within their rights to do so. We do insist that you call the THON
office as well, so that we can track the incident and also assign
an effective organizational penalty.
2.2.2.5.6.
ANY USE OF ALCOHOL OR ILLEGAL SUBSTANCES WHILE
CANNING OR WHILE DRIVING TO YOUR DESTINATION IS
ABSOLUTELY PROHIBITED. CANNING IN OR IN FRONT OF
BARS OR STORES SELLING ALCOHOL IS STRICTLY
PROHIBITED. Any organization found violating this rule will result
in a 10% penalty on funds raised from the canning weekend for
the first offense, 20% for the second offense, and 30% for the third
offense. Final assessment of penalties will be at the discretion of
the Executive Committee.
2.2.2.5.7.
IT IS STRICTLY FORBIDDEN TO SOLICIT FUNDS FROM THE
MEDIAN OF A ROADWAY, A TRAFFIC CIRCLE, A HIGHWAY
OFF-RAMP, OR ALONG SIDE A ROADWAY THAT DOES NOT
HAVE A SIDEWALK. Any organization found violating this rule
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will result in a 10% penalty on funds raised from the canning
weekend for the first offense, 20% for the second offense, and
30% for the third offense. Final assessment of penalties will be at
the discretion of the Executive Committee.
2.2.2.5.8.
For storefront solicitation, manager approval is needed to solicit
funds at each location.
2.2.2.5.9.
At no time may a student be soliciting funds alone. All volunteers
must be with at least one other individual at all times while actively
fundraising.
2.2.2.5.10.
Canister Solicitation within Centre County is strictly forbidden. Any
organization found in violation of this rule will forfeit all funds
raised. Final assessment of penalties will be at the discretion of
the Executive Committee.
2.2.2.5.11.
Canister Solicitation on Penn State University property, including
Beaver Stadium, is strictly forbidden. Any organization found in
violation of this rule will forfeit all funds raised. Final assessment
of penalties will be at the discretion of the Executive Committee.
2.2.2.5.11.1. THON Committees will be canning at the Penn State
Football Game Featuring THON. Absolutely no
organizations or independent dancer couples may can
during this event. All donations collected will be a general
donation to THON.
2.2.2.5.12.
2.2.2.6.
Please contact the Rules & Regulations Volunteer Safety Director,
Jack Small, with any questions ([email protected])
POST CANNING PROCEDURE
2.2.2.6.1.
Proceeds from canister solicitations must be brought to the THON
Finance Committee on the Sunday or Monday during your
assigned Canning Drop-Off time following each Canning
Weekend. All money to be credited to an organization must be
turned in at one time. Any money turned in after your
organization’s original drop-off will not be counted toward your
organization’s total.
2.2.2.6.2.
Bills must be separated by denomination. They should be in
stacks of 100 bills of the same denomination, all facing the same
direction. If bills are wet, they must be dried before being brought
to Canning Drop-Off.
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2.2.2.6.3.
Coins may be brought in cans (separated from bills) without being
separated among themselves. ALL FOREIGN OBJECTS
(SCREWS, PAPER CLIPS, ETC.) MUST BE REMOVED FROM
COINS BEFORE TURNING THEM IN.
2.2.2.6.3.1.
2.2.2.6.4.
If money is not turned in to the Finance Committee at Canning
Drop-Offs, the organization will face a 2.5% deduction in the total
raised from the canning trip for each day it is late. Final
assessment of penalties will be at the discretion of the Executive
Committee.
2.2.2.6.4.1.
Please contact the Finance Director, Katie Mailey
([email protected]) with any questions.
2.2.2.6.5.
Following each canning trip, the organization must complete the
“Post-Canning Report” form for each trip within 10 days after the
end of the canning weekend. This form can be found on THINK
(www.think.psu.edu).
2.2.2.6.6.
Organizations’ canning totals will be posted on THINK the Sunday
following each Canning Drop-Off and will be viewable by each
THON Chair. If you have any questions regarding these postings,
contact Delia Moran or Nathan Moses, the Finance Assistant
Treasurers ([email protected]).
2.2.2.7.
2.2.3.
All organizations found in violation of these rules will face a 5%
deduction from their total raised during that canning weekend.
Final assessment of penalties will be at the discretion of the
Finance Director, Katie Mailey.
SANCTIONS FOR ILLEGAL SOLICITATION: Organizations will be
held accountable for soliciting funds illegally. This includes but is not
limited to: canning and canvassing on University property (including
Beaver Stadium) and canning illegally (without a permit or in violation
of the applicable vehicle codes).
2.2.2.7.1.
Either the Executive Committee or the local authorities must
confirm all allegations.
2.2.2.7.2.
Organizations soliciting illegally will be held accountable based on
the penalties laid out in this section. Any violation that does not fall
under one of the aforementioned penalties will be handled on a
case by case basis by the Executive Committee and penalties will
be assessed accordingly.
Canvassing
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2.2.3.1.
This type of fundraising may be accomplished by means of THON
solicitation cards that communicate THON’s message and encourage
potential donors to donate.
2.2.3.2.
Solicitation cards are the only solicitation material allowed for use
during canvassing.
2.2.3.2.1.
Canning materials such as cans and signs are strictly
forbidden while canvassing.
2.2.3.2.2.
Canvassing can only be done during daylight hours
2.2.3.2.3.
All Materials for Canvassing can be picked up during the Materials
Distribution times listed above, or from 210 HUB during normal
office hours (9am – 5pm, Monday - Friday).
2.2.3.2.4.
All organizations are allowed up to 250 free solicitation cards.
Additional cards may be purchased in 210 HUB during normal
office hours (9am – 5pm, Monday - Friday).
2.2.3.3.
SOLICITATION CARDS CANNOT BE PLACED IN MAILBOXES
FOR ANY REASON. THIS IS IN VIOLATION OF FEDERAL LAW
AND WILL RESULT IN ORGANIZATIONAL PENALTIES.
2.2.3.4.
NO ORGANIZATION MAY SOLICIT HOUSES THAT POST A “No
Solicitation” STICKER ON THE WINDOW OF THE HOUSE. THIS
IS IN VIOLATION OF FEDERAL LAW AND WILL RESULT IN
ORGANIZATIONAL PENALTIES.
2.2.3.5.
Cash and check donations may also be collected while canvassing;
however, collecting credit card information while canvassing is
ILLEGAL AND STRICTLY PROHIBITED and will result in penalties
assessed by the Executive Committee.
2.2.3.6.
Organizations must keep safety as a top priority during canvassing.
The Executive Committee reserves the right to withdraw the use of
canvassing as a means of fundraising for THON at any time.
Canvassing may not be permitted when there is inclement weather.
2.2.3.7.
Organizations must contact the locations in which they intend to
canvass prior to each trip to determine if any prior paperwork is
required.
2.2.3.8.
Registering Canvassing Trips
2.2.3.8.1.
Canvassing registration will require a pre-registration submission
and a post-canvassing submission.
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2.2.3.8.1.1.
Organizations MUST register all canvassing trips by 11:59pm
the Friday of the trip. This can be found on THINK and will be
required to ensure the safety and awareness of all volunteers.
2.2.3.8.1.2.
Organizations must also fill out a post-canvassing form, which
can be found on THINK. All funds raise and this form must be
submitted to the THON office within 5 days of the trip.
2.2.3.9.
Canvassing Penalties
2.2.3.9.1.
Any organization found attending an unregistered canvassing trip
will face a 5% deduction of funds raised on the trip for the first
offense, 10% for the second offense, and 15% for the third
offense. Four or more offenses will result in suspension of
canvassing privileges for the rest of THON 2015.
2.2.3.9.2.
Any organization that fails to turn in a post-canvassing report with
the funds within 5 days of the completion of the trip will face a 5%
deduction of funds raised for each day the report is late.
2.2.3.9.3.
Any organization found participating in illegal canvassing practices
will face a 10% deduction of funds raised on the trip for the first
offense, 20% for the second offense, and 30% for the third
offense. Four or more offenses will result in suspension of
canvassing privileges for the rest of THON 2015.
2.2.4.
Corporate Sponsors
2.2.4.1.
Small Business and Corporate Sponsors: THON requires that a New
Company Contact Request form be filled out on THINK prior to
contacting any small business or corporation. Contact Donor &
Alumni Relations Director, Lauren Burke
([email protected]) with any questions.
2.2.4.1.1.
The Donor Request form can be found on THINK
(http://www.think.psu.edu) under the Fundraising tab.
2.2.4.1.2.
Solicitation of Small Business and Corporate Donors may only be
made inside the Fundraising Window, unless approved by the
Rules & Regulations Volunteer Safety Director, Jack Small and
the Donor & Alumni Relations Director, Lauren Burke.
2.2.4.1.2.1.
If an organization has registered a Corporate Donor that
donated to THON and credited that organization during the
THON 2013 or THON 2014 year, they have the sole ability to
contact that donor for the THON 2015 year.
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2.2.4.1.2.1.1. If a Corporate Donor was contacted but did not donate and
credit the organization, they can be contacted by any
organization.
2.2.4.1.3.
2.2.4.2.
Local (Centre County) Company Sponsors
2.2.4.2.1.
2.2.4.3.
2.2.5.1.
No group may solicit Centre County or State College
businesses. The ONLY exception to this is if a member or alumni
of the organization currently works at the business. In that case,
the organization must notify the Donor & Alumni Relations
Director, Lauren Burke, PRIOR to the first contact. Additionally,
the New Company Contact form must be completed on
THINK. Once this form has been approved, contact can be
initiated.
Corporate and Charitable Foundations
2.2.4.3.1.
2.2.5.
After gaining approval, the organization will make arrangements
with the assigned Donor & Alumni Relations liaison to determine
who will manage all contacts for the duration leading up to THON
Weekend. Should your organization choose to retain the duty of
maintaining the contact, you must keep your Donor & Alumni
Relations liaison informed of all relevant developments. All
donations received from donors must be issued directly to Penn
State Dance Marathon, 210 HUB, University Park, PA 16802
with the organization name and number in the memo so that
the organization can receive proper credit.
No group may solicit corporate or charitable foundations for a
donation. Corporate contacts will only be approved if an
organization has a personal contact with an affiliate of the
company or foundation. The Donor & Alumni Relations
Committee is responsible for contacting all companies and
foundations for which there is no contact. Exceptions may be
made on a case-by-case basis, but only after gaining approval
from Donor & Alumni Relations Director, Lauren Burke
([email protected]).
Donation Boxes
All Donation Box locations must be requested using the form under
the Fundraising tab on THINK. Email [email protected] if you
have any questions.
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2.2.5.2.
All Donation Boxes can ONLY be placed at their locations within the
Fundraising Window.
2.2.5.2.1.
A Donation Box request for a particular location is for this entire
THON Fundraising Window and ONLY for this entire THON
Fundraising Window.
2.2.5.2.2.
You must have permission from the company before making the
request on THINK.
2.2.5.2.3.
Organizations may contact potential Donation Box locations
starting on September 12, 2014. After receiving approval from a
company manager, a Donation Box request must be filled out on
THINK for approval by the Donor & Alumni Relations Committee.
2.2.5.2.4.
Organizations can pick up their Donation Boxes ONLY on Fridays
from September 19, 2014 until December 12, 2014. Exceptions
may be made on a case-by-case basis, but only after gaining
approval from the Donor & Alumni Relations Committee. Email
[email protected] or your Donor & Alumni Relations
Liaison.
2.2.5.2.4.1.
No requests will be accepted after December 12, 2014.
2.2.5.2.4.2.
Organization name and number must be written on the bottom
of each Donation Box as well as contact information of a
representative that will be responsible for collecting the box.
2.2.5.2.4.2.1. Upon collecting Donation Boxes, the organization
representative should be ready to show photo ID to the
business manager.
2.2.5.2.5.
If you would like to request multiple Donation Boxes for the same
location, you must make a separate request for each box AND
note in the comments what box you are requesting in the entire
sequence. In other words, if you are submitting a request for the
third box out of five for a particular location, list “3 of 5” in the
comments field.
2.2.5.2.6.
The address for the location of the Donation Box must be the
official mailing address for that location.
2.2.5.3.
The location of a Donation Box must be THON appropriate. If the
location would not appropriate for a THON Family to attend, it should
not be requested.
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2.2.5.3.1.
The primary focus of any Donation Box location cannot be the
sale, distribution, or consumption of alcohol, nor can any funds
received from alcohol be donated to THON.
2.2.5.3.2.
Donation Boxes will only be placed at the Hershey Medical Center
with the permission of the Executive Committee.
2.2.5.3.3.
Donation Boxes cannot be placed at any other hospitals so as to
not hinder their own fundraising efforts.
2.2.5.3.4.
Donation Boxes can only be placed on campus or at a downtown
State College business if there is an explicit connection between
the requesting organization and the location. This will be
evaluated on a case-by-case basis by the Donor & Alumni
Relations Committee.
2.2.5.3.5.
If an organization is found to be collecting funds using a Donation
Box at an unregistered location, that organization will receive a
50% deduction in their final Donation Box total for THON 2015.
Final assessment of penalty will be at the discretion of the
Executive Committee.
2.2.5.4.
2.2.5.4.1.
A Donation Box Report must be submitted on THINK for each
Donation Box. This report should be printed out and turned into the
THON Office when the money is submitted. Both of these tasks need
to be completed within 10 days of when the Donation Box was
collected from its location.
When returning Donation Boxes, an organization’s representative
must bring each physical Donation Box into the THON Office (210
HUB), all funds collected from each box, and a printout of each
donation box report.
2.2.5.4.1.1.
This procedure must be completed for any boxes that were
distributed and not placed or did not receive any funds.
2.2.5.4.1.2.
Failure to submit a Donation Box report will result in a 5%
deduction of the organization’s final Donation Box total for
THON 2015. Final assessment of penalties will be at the
discretion of the Executive Committee.
2.2.5.4.2.
The Donation Box collection deadline for THON 2015 is February
9, 2015. All Donation Boxes must be collected from their location
on or before this date and returned to the THON office within 10
days.
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2.2.5.4.2.1.
Failure to return Donation Boxes by this deadline will result in
a 50% deduction per Donation Box that is not returned. Final
assessment of penalties will be at the discretion of the
Executive Committee.
2.2.5.4.3.
Any Donation Boxes issued in a previous fundraising year (THON
2014, THON 2013, etc.) cannot be reused and must be returned
to 210 HUB immediately. Donation boxes issued for THON 2015
will receive a special designation to prevent future use.
2.2.5.4.4.
Lost or stolen Donation Boxes should be reported to
[email protected] immediately. Please provide the
organization name and location.
2.2.6.
Mail Solicitations (THONvelope Letter Drives)
2.2.6.1.
Individuals may begin collecting addresses for their letter drive prior to
the start of the fundraising season. However, letters CANNOT be
mailed and donations CANNOT be accepted until 7:00am on
September 19, 2014. THON will provide outgoing and returning
THONvelopes to all THON fundraising organizations Wednesday,
November 5, 2014, through Friday, November 7, 2014. The first 250
THONvelopes provided by each organization will be mailed with free
postage when submitted to the THON office in 210 HUB during
THONvelope Collection, Tuesday, December 2, 2014 through
Thursday, December 4, 2014. Additionally, if an Organization meets
with its liaison prior to THONvelope Collection week, THON will mail
another 25 THONvelopes on the organization’s behalf.
2.2.6.2.
Please have all letters sent out by mid-January so that the Finance
Committee can process incoming checks in a timely manner.
2.2.7.
Matching Gifts
2.2.7.1.
Many businesses offer matching gift programs to encourage their
employees to support organizations such as THON. Prior to
contacting any business, please contact the Donor & Alumni Relations
Director, Lauren Burke ([email protected]).
2.2.7.2.
To ensure proper credit for a matching gift donation to your
organization, please attach the ORIGINAL check (made out to Penn
State Dance Marathon) to the BLANK matching gift form provided by
the company donating to THON, place both in an envelope separate
from other checks, and return to Finance Director, Katie Mailey in 210
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HUB. Please record the check information for your organization’s
records and verification. The check and matching form will be sent to
University Development for processing.
2.2.7.3.
2.2.8.
Organization members are not permitted to complete matching
forms. PLEASE NOTE: All singular donations of $10,000 and over
presented on behalf of an organization must be presented in the
form of a cashier’s check.
Alternative Fundraisers
2.2.8.1.
All Alternative Fundraising Events, which are defined as any type of
fundraising event other than canister, corporate, mail, or online
solicitation must be registered on THINK (www.think.psu.edu).
2.2.8.2.
All Alternative Fundraisers must be held within the Fundraising
Window.
2.2.8.2.1.
All requests must be submitted by February 2, 2015 at the latest.
Anything submitted after this date will be denied.
2.2.8.2.2.
No Alternative fundraisers may take place after February 15,
2015.
2.2.8.2.3.
All proceeds from Alternative Fundraisers must be turned in with
the Alternative Fundraiser Report no later than February 16, 2015.
2.2.8.3.
As organizations begin contacting donors, they must submit the new
donor request form found on the Alternative Fundraiser Registration
page.
2.2.8.4.
Registration is accomplished by completing the form provided online
on THINK under the ‘Request Fundraiser’ link. Failure to register an
Alternative Fundraiser will result in a 50% deduction of the funds
raised by the fundraiser for the first offense, 100% deduction for
the second and third offenses, and 100% deduction in addition to
a 10% deduction in the THON 2015 total for four or more
offenses. Final assessment of penalties will be at the discretion
of the Executive Committee.
2.2.8.4.1.
All Alternative Fundraising requests must be submitted on THINK
at least 2 WEEKS PRIOR TO THE EVENT or they will be
immediately denied.
2.2.8.4.1.1.
Organizations are able to edit all alternative fundraisers up
until the time when the request is either denied or approved.
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2.2.8.4.2.
2.2.8.5.
2.2.8.5.1.
2.2.8.6.
2.2.8.6.1.
2.2.8.7.
2.2.8.7.1.
When submitting an Alternative Fundraiser Request, be sure to
include absolutely all details of the fundraiser in a THOROUGH
description. Any request that does not contain the necessary
detail will require a revision to the request and will delay the
approval process.
The nature and name of the event must be THON appropriate. If it
would not be appropriate for a THON Family to attend, it should not
be submitted.
The primary focus of an alternative fundraiser event cannot be the
sale, distribution or consumption of alcohol, nor can any funds
received from alcohol be donated to THON.
The cost of an alternative fundraiser cannot be more than 50% of the
total sales.
If so, the organizations will be penalized 10% of the profits from
that fundraiser.
Bake Sale Regulations
Bake sales are not allowed to take place on any Penn State
Campus due to University Policy.
2.2.8.7.1.1.
2.2.8.7.2.
All Bake Sales submitted on Campuses will be immediately
denied.
For bake sales occurring in State College, the document on
www.thon.org/documents titled “Bake Sale Application” must be
completed at least seven (7) days before the event.
2.2.8.7.2.1.
These forms must be submitted on THINK as well as emailed
to [email protected]
2.2.8.7.2.2.
These forms require that you contact and attain signatures
from any business where the bake sale will occur.
2.2.8.7.2.3.
All organizations are required to abide by all laws for the
handling of food set forth by the Department of Health of the
Borough of State College.
2.2.8.7.2.4.
All bake sales must end by 10pm.
2.2.8.8.
University Ticketing Services
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2.2.8.8.1.
If your organization is selling tickets using University Ticketing
Services, you must work with ASA for the opening and closing of
the ticket account.
2.2.8.8.2.
All funds from the ticket sales must be turned in to ASA and the
account must be closed.
2.2.8.8.3.
Once the account is closed, ASA will arrange payment to THON
for the Alternative Fundraiser.
2.2.8.9.
2.2.8.9.1.
2.2.8.10.
2.2.8.10.1.
2.2.8.11.
THON and FTK may not be used in the name of the event (i.e. “THON
Bakesale,” “Bakesale FTK”) but THON may be used in concurrence
(i.e. “Bakesale benefiting THON”)
Any organization that violates this rule will first receive a warning
from the Public Relations committee. If the name is not changed,
the organization will forfeit 5% of the funds raised. Final
assessment of penalties is at the discretion of the Executive
Committee.
All alternative fundraisers that are utilizing a percentage of the
restaurant’s sales must have at least 15% of the sales donated to
THON.
Note that this cannot be 15% of profit; it must be at least 15% of
sales.
The location of the fundraiser must be stated as specifically as
possible.
2.2.8.11.1.
No alternative fundraiser may be held at the same dining
establishment within two weeks of another alternative fundraiser.
If the requested date is within two weeks, the request will be sent
back to the organization’s THON Chair.
2.2.8.11.2.
No fundraising is allowed on or around BJC or Beaver Stadium
property.
2.2.8.12.
The contact person MUST be the organization’s THON Chair and they
must use a Penn State email address.
2.2.8.13.
Public Relations Alternative Fundraising Regulations
2.2.8.13.1.
All advertising (including flyers, banners, press releases etc.) must
be submitted with the Alternative Fundraiser Request. There are
fields to upload images as well as a text box to describe IN
DETAIL all plans for advertising.
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2.2.8.13.1.1. Facebook events are considered a form of advertising.
Therefore, a link to the Facebook event must be included in
the Alternative Fundraising request prior to any guests being
invited to the event for approval by the Public Relations
Committee.
2.2.8.13.1.2. No advertisement is permitted before September 19, 2014
without approval from the Public Relations Director, Aly
Young, or the Rules & Regulations Volunteer Safety Director,
Jack Small.
2.2.8.13.2.
It is strictly prohibited to print any advertising before approval from
the Public Relations Committee.
2.2.8.13.3.
All alternative fundraisers should include “benefiting THON” or
“For The Kids” in their advertising including, but not limited to,
posters, flyers, and Facebook events.
2.2.8.13.3.1. The title of any Facebook event advertising an alternative
fundraiser follows the same naming guidelines listed in 2.2.8.8.
2.2.8.13.4.
No alternative fundraiser advertising may use registered logos of
THON, the Four Diamonds, or Penn State. This includes, but is
not limited to, the THON Shuttershade, the Four Diamonds logo,
and the Penn State chipmunk.
2.2.8.13.5.
If an Organization would like any supplies from THON (i.e.
merchandise, advertisements using THON’s name) they may
request this while filling out the Fundraiser Request Form.
2.2.8.14.
Merchandise Regulations
2.2.8.14.1.
All t-shirt designs must be approved by the Merchandise Licensing
Captain by submitting a design through THINK (think.psu.edu)
under the licensing tab. After submission, the Licensing Captain
will be approving, denying, or request a change for the design. If a
change is required you must re-submit the new design before
approaching a vendor for print.
2.2.8.14.2.
All merchandise sales must donate all profit to THON.
2.2.8.14.3.
The merchandise must be marked up 15% of the cost in order to
be approved.
2.2.8.14.4.
All t-shirts must be made by an approved vendor listed in this
guide if they have the Penn State logo, the word THON, FTK, etc.
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on them. For more information on the sale of Merchandise, refer
to Section 3.0. Specific regulations for Alternative Fundraisers
can be found in Section 3.4.3.
2.2.8.15.
2.2.8.15.1.
The new company contact section must be filled out on THINK for
every company contacted for any type of donation (money, space or
time).
The form will appear on the screen once if the “yes” option is
selected in this field.
2.2.8.16.
All fundraisers must have 100% of the proceeds being donated
directly to THON.
2.2.8.17.
If the event involves gambling, raffling, etc., the organization must
obtain a Small Games of Chance License from the County
Treasurer’s Office. These licenses are valid for one year. Please
contact the Alternative Fundraising Captains
([email protected]) for more information.
2.2.8.17.1.
All participants in any gambling or raffle must be at least 18 years
of age.
2.2.8.18.
If the fundraiser involves any chance of injury (i.e. sports, eating
contests, marathons, etc.) a physical activity waiver must be signed
by all participants. This form can be found on www.THON.org under
Student Documents.
2.2.8.19.
If the fundraiser is being co-sponsored (i.e. two organizations planning
and holding one fundraiser), a Fundraiser Request AND PostFundraiser Report must be filled out by a THON Chair from EACH of
the organizations involved under the same name, and with the name
of the co-sponsor included in the description.
2.2.8.20.
All funds raised through alternative fundraisers must be submitted
with a paper copy of the Post-Fundraising Report to the Finance
Committee in 210 HUB, no more than 10 days after the event has
taken place. This report can be found on THINK. If the PostFundraiser Report and funds are not submitted within this time period,
the organization will face a 5% deduction of funds raised from the give
occasion. Final assessment of penalties will be at the discretion of
the Executive Committee.
2.2.8.20.1.
The amount raised is the TOTAL amount obtained throughout the
fundraiser.
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2.2.8.20.2.
The material cost is the TOTAL amount of money spent on
organizing and conducting the fundraiser (i.e. advertisement, food,
renting a room, etc.).
2.2.8.20.3.
The “successful” section is there to benefit your organization and
THON in future alternative fundraising endeavors. It is your
chance to let us AND future THON Chairs know if the fundraiser
was worth all of the time and effort put into it.
2.2.8.20.4.
The “if anything could be changed” section is your chance to list
any possible improvements or suggestions for similar alternative
fundraisers held in the future.
2.2.8.20.5.
This report MUST be submitted by the organization’s THON Chair.
2.2.8.20.6.
NOTE: THON and affiliated fundraising efforts are covered under
the tax-exempt status of The Pennsylvania State University. All
contributions and in-kind donations are fully tax-exempt. Federal
ID Number: 24-6000-376. Tax exempt status: 170(c)(1). A letter of
equivalency and additional tax information detailing this can be
found on THON.org under the Documents section.
2.2.9.
Raffle Tickets
2.2.9.1.
THON raffle tickets will be available for purchase throughout the
fundraising season. Individuals may purchase tickets and may
choose to have them credited toward an organization’s total.
2.2.9.2.
In order to be credited toward fundraising organization totals, raffle
tickets must be purchased by 11:59pm Monday, February 16, 2015.
Raffle tickets may be purchased during THON Weekend as well but
will not be credited toward dancer or organizational totals.
2.2.9.3.
Resale of tickets is prohibited. Tickets must be filled out and entered
into the raffle at point of purchase.
2.2.9.3.1.
2.2.9.4.
2.2.10.
2.2.10.1.
2.2.11.
THON Raffle tickets may only be purchased from an authorized
THON Captain or Director.
All participants of the raffle must be at least 18 years of age.
In-Kind Donations
Any in-kind donation solicited by an organization or Captain does not
result in credit towards the organization’s monetary total.
Cash Donations
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2.2.11.1.
All cash donations received by an organization and individuals must
be turned in to the THON Finance Committee in 210 HUB 10am-5pm,
Monday through Friday.
2.2.11.2.
In order for an organization to be credited, money MUST be submitted
in an envelope or a sealed zip-lock bag labeled with the organization
name and number.
2.2.12.
Check Donations
2.2.12.1.
All checks received by an individual or an organization must be turned
in to the THON Finance Committee in 210 HUB 10am-5pm, Monday
through Friday.
2.2.12.2.
In order for an organization to be credited, all checks turned in MUST
have the organization name and number in the memo section and
must be made payable to Penn State Dance Marathon, THON, or
Penn State.
2.2.12.3.
If a check is made out to your respective organization, the THON
Chair must sign the check over to Penn State Dance Marathon by
printing “Make Payable to THON” and signing his or her own name on
the back of the check.
2.2.12.3.1.
2.2.13.
In order to ensure that checks are credited to THON and to your
organization, checks MUST be turned in to the THON Office
within one (1) week of receiving the check. All checks dated in
2014 must be turned in to the Finance Committee AS SOON AS
THEY ARE RECEIVED, and by January 17, 2015 at the latest. It
is essential for timely receipting of our donors that all 2014 checks
are processed in 2014. However, if 2014 checks are received in
2015, you should continue to turn them into the THON office, as
soon as they are received.
Peer to Peer Giving
2.2.13.1.
All content on the pages should be an appropriate representation of
THON and the Four Diamonds.
2.2.13.1.1.
Content should not contain drugs, alcohol, or similar substances,
profanity, inappropriate images or references
2.2.13.1.2.
Updates should not include information on Like Drives, Twitter
THON’s, or any other social media drive that is not approved by
THON.
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2.2.13.1.3.
Alternative Fundraisers cannot be mentioned anywhere on the
pages until approval by THON.
2.2.13.1.4.
Links to Donation Pages may only be posted in appropriate
forums where it will be upholding the mission of THON and the
Four Diamonds.
2.2.13.1.4.1. At no time may these links be shared on any adult themed or
inappropriate site.
2.2.13.1.5.
2.2.13.2.
The Executive Committee reserves the right to remove access to
Donation Pages due to any form of violation or misconduct.
Any questions or comments regarding these rules can contact the
Rules & Regulations Volunteer Safety Director, Jack Small, at
[email protected].
Commonwealth Campus Regulations
2.3.
2.3.1.
Commonwealth Campus Due Dates
2.3.1.1.
2.3.1.1.1.
Checks on the IBIS system take two weeks to process so you MUST
follow this procedure to ensure your checks meet the deadlines set
forth.
COPY and FAX all SRFCs issued to campuses using IBIS system
to the THON Office by the appropriate deadline. If this procedure
is followed, the Finance Director and Captains will have an
accurate record of what is being sent to the THON Office and can
track any problems early.
 Every Friday
 All personal checks sent to THON Office
 Wednesday,
October 22,
2014
 By 5pm, a copy of the SRFC for canning funds must
be faxed to the THON Office with the appropriate
cover sheet
 Wednesday,
November 12,
2014
 By 5pm, a copy of the SRFC for canning funds must
be faxed to the THON Office with the appropriate
cover sheet
 Wednesday,
December 10,
2014
 By 5pm, a copy of the SRFC for canning funds must
be faxed to the THON Office with the appropriate
cover sheet
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 Friday,
February 20,
2015
 Submit an SRFC to clear your remaining balance and
bring a copy to THON Weekend. Give check to the
Finance Commonwealth Campus Liaison Captain
during your scheduled meeting. In addition, any
checks received after February 13, 2015 should be
kept and turned in with the final check at this time
2.3.1.2.
Please follow the provided guidelines on how to submit a check
request. This document will be provided to you by the Finance
Commonwealth Campus Liaison Captain. If you have any questions,
contact Finance Director, Katie Mailey ([email protected]).
2.3.1.3.
Fax all SRFCs with the appropriate cover sheet to 814-867-4179.
2.3.1.4.
Send all personal checks to the THON Office at:
Attn: Finance Director
210 HUB
University Park, PA 16802
2.3.2.
Cash Donations: Any cash donation that is received must be deposited
into the Campus Student Government Account regardless of the source.
2.3.2.1.
On the dates above, Campus Student Government Accounts must be
cleared. Submit an SRFC to Penn State Dance Marathon and send to
the University Park THON Office. This check should include all
respective Canning Weekend funds and any other cash donations
received.
2.3.2.2.
Fax a copy of your SRFC to the University Park THON Office at (814)
867-4179 by 5pm each Wednesday following a Canning Weekend.
Ensure the appropriate cover sheet, provided by your Finance
Commonwealth Campus Liaison Captain, is properly filled out and
enclosed.
2.3.3.
Check Donations
2.3.3.1.
All personal and corporate checks received should be sent to the
University Park THON Office every Friday.
2.3.3.2.
Depositing check donations (either personal or corporate) into
campus accounts is strictly prohibited. Violating this rule will result
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in a loss of funds from the given occasion. Final assessment of
penalties will be at the discretion of the Executive Committee.
2.3.3.3.
2.3.4.
Sending personal and/or corporate check donations to the THON
Office guarantees that individual donors will be thanked and provided
with a receipt for tax purposes.
Commonwealth Campuses will be treated like any other
organization. If a campus does not have the minimum funds, $2,800,
raised by Dancer Registration, it will not receive dancers for THON
2016.
2.3.4.1.
In order to ensure eligibility of dancers for Commonwealth Campuses,
the minimum amount of money must be delivered to University Park
no later than 5pm Tuesday, February 3, 2015 (Last day of Dancer
Registration). No exceptions.
2.3.4.2.
Any Commonwealth Campus who is in the dancer lottery must
have all money raised delivered by Monday, February 2, 2015
(the first day of dancer registration).
2.3.5.
Commonwealth Campuses are responsible for mailing/faxing their Dancer
Registration Packet by Dancer Registration.
2.3.6.
Council Weekends: Please note that checks are also to be turned in to
the Commonwealth Campus Liaisons during the CCSG Council
Weekend. Other deadlines still apply, unless a request is approved by
the Finance Director.
2.3.6.1.
All requests must be submitted to and approved by the Finance
Director, Katie Mailey, at [email protected].
2.3.7.
Independent Dancer Couple Status: Students attending a Penn State
Commonwealth Campus are eligible to participate as an independent
dancer couple. To be considered, the minimum amount of money,
$2,800, must be received by the Finance Director, Katie Mailey, by 5pm
on Monday, February 3, 2015 (the first day of Dancer Registration). No
exceptions will be made. Independent Dancers from Commonwealth
Campuses will be selected through the Dancer Lottery.
2.3.8.
PLEASE NOTE: Students attending a Commonwealth Campus are NOT
eligible to fundraise through any University Park student organizations.
Appropriate channels of fundraising are through the Commonwealth
Campus or as an Independent Dancer.
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2.4.
Statement of Financial Integrity
2.4.1.
All organizations and individuals that participate in THON are to adhere to
the following guidelines set forth by the THON Executive Committee. To
protect the fundraising interests of the Penn State IFC/Panhellenic Dance
Marathon, the following guidelines have been established:
2.4.2.
Fundraising organizations should elect/appoint a treasurer for the
purpose of tracking all expenses and income related to THON funds.
This person can be indicated by selecting the appropriate option on
think.thon.org. This person must carefully record all transactions and
keep all pertinent receipts and check with corresponding names and
dates.
2.4.3.
The THON Executive Committee reserves the right to request the
aforementioned receipts and/or records when an organization’s finances
are in question at any time.
2.4.4.
Organizations should have two people present at ALL times during
counting and depositing of money. In the case of paired organizations,
there should be one representative from each organization. For unpaired
organizations, the organization’s treasurer and another executive officer
should be present.
2.4.5.
At no time should an organization’s THON solicitations be deposited or
commingled with its existing account. All cash and check solicitation
must be turned into the THON Office at 210 HUB.
2.4.5.1.1.
2.5.
Any deposit of solicitations into their existing University Associated
Student Activities Account must be approved prior to solicitation
by the Finance Director, Katie Mailey, by emailing
[email protected]. Any organization found depositing solicitations
into their ASA account without advanced approval will receive a
10% deduction of the funds raised in the given occasion.
All external entities fundraising on THON’s behalf are required to submit an
application and adhere to the Third-Party Fundraising Policies in order to be
an approved fundraiser. The Policies can be found on thon.org . Contact
Lauren Burke, the Donor & Alumni Relations Director at
[email protected] with any questions.
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Merchandise
3.0
Vendors
3.1.
3.1.1.
USING A COMPANY THAT IS NOT PERMITTED TO PRINT THON
MERCHANDISE IS ILLEGAL. THERE ARE SIX (6) COMPANIES THAT
ARE LICENSED TO SCREEN PRINT MERCHANDISE FOR THON.
PLEASE CONSULT NICK HOPE, THE MERCHANDISE DIRECTOR
([email protected]) FOR ADDITIONAL VENDOR
INFORMATION/QUESTIONS. THE LICENSED COMPANIES AND
THEIR CONTACT INFORMATION ARE LISTED IN APPENDIX C.
EXPECT AT LEAST A TWO WEEK TURN-AROUND WHEN ORDERING
MERCHANDISE FROM ONE OF THE LISTED VENDORS.
3.1.2.
The THON Executive Committee and Penn State University appreciate
your cooperation in following these licensing rules.
Process of Ordering Merchandise
3.2.
3.2.1.
All designs must be submitted to THINK under the merchandise tab. After
submission, the Licensing Captain will be approving, denying, or request
a change for the design. If a change is required you must re-submit the
new design before approaching a vendor for print. Any alterations made
on the vendor’s recommendation must be re-submitted again in THINK.
3.2.2.
Approved company contact information
Collegiate Pride
Mike Hawn
[email protected]
3019 Enterprise Dr.
State College, PA 16801
814-237-4377
The Family Clothesline/J&W Interest
Leah Lucci
[email protected]
352-B East College Avenue
State College, PA 16801
888-237-1946
Custom Stuff
Elizabeth Stephenson
[email protected]
240 Claremont Ave.
Old State
Laura Sweeny
[email protected]
310 East College Ave.
State College, PA 16801
888-234-1415
State College, PA 16801
814-234-7833
Aurum Jewelers
Betsy Suhey
(Jewelry Only)
[email protected]
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817 S. Sparks Street
State College, PA 16801
Engel Custom Sports
Rob Engel (Altoona Campus)
[email protected]
136 Merion Lane
Reading, PA 19607
610-413-1870
3.2.3.
Using licensed companies ensures that the THON trademark and logo
are not misused while bringing in funds for THON. Please note that
printing any THON logo on apparel is strictly prohibited. Examples
of logos include the THON shutter-shade logo, the THON 2015 theme
logo, and any previous THON theme logos.
3.2.3.1.
3.2.4.
3.3.
Valley Specialties - Dennis Kormonick
(Hazleton, Berks, Harrisburg, Lehigh Valley,
New Kensington, Schuylkill, Wilkes-Barre,
Worthington Scranton and York Campuses only)
[email protected]
129 Prospect Road
Sugarloaf, PA 18249
570-788-5654
Additionally, at NO TIME may the THON yearly theme logo or
shuttershade be altered in any way. Altered logos and shuttershade
images found on Facebook, Twitter, or any other social media
platforms must be taken down immediately. Penalties for
Organizations that violate this rule will be handled at the discretion of
the Public Relations Committee. Contact the Public Relations
Director, Aly Young ([email protected]), with any questions.
The LAST day to submit an order to our vendors before THON Weekend
is Saturday, January 31, 2015 in order to ensure that vendors have
enough time and resources to accommodate your committee or
organizational needs.
Copyright Infringements
3.3.1.
It is not permissible to use or alter any protected trademark, logo, or icons
(i.e. Disney characters).
THINGS TO AVOID
APPROVED DESIGN FEATURES
Quotes from movies
Four Diamonds logo
Slogans
THON
Brand names
FTK
Exact colors from images
Organization name
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Direct copy of characters
ALTERED images of characters
Anything inappropriate
Changed colors
Adding elements to an existing trademark
Year
Penn State primary mark
3.3.2.
If an organization attempts to submit a design that violates these rules, it
will not be printed.
3.3.3.
Any use of THON’s trademarks directly competes with the THON store
and will be treated as copyright infringements.
Distributing Merchandise
3.4.
3.4.1.
Merchandise may be distributed in two separate ways. It may be
distributed within an organization as a way to raise funds or to simply
provide items for an organization’s members. Merchandise may also be
sold to the general public as a means of raising funds. Any merchandise
being sold to the public is subject to additional licensing regulations as
seen in the table below.
3.4.2.
Merchandise Alternative Fundraising Guidelines
3.4.2.1.
The fundraising request must be submitted on THINK at least two
weeks prior to the time that any merchandise will be sold and cannot
begin until the Fundraising Window has opened.
3.4.2.2.
100% of profit must be donated to THON.
3.4.2.3.
The merchandise must be marked up at least 15% of the cost in order
to be approved.
3.4.2.4.
The following trademark, logo, or icons are prohibited from use in an
alternative fundraiser as they directly compete with products used in
the THON Store and are treated as copyright infringements.
3.4.2.4.1.
Prohibited
Acceptable
THON
For The Cure/FTC
FTK/For The Kids
“Org Name” Benefitting THON
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THON 2015 Theme
Any variation of the Four
Diamonds logo
Penn State Logos and
trademarks
3.4.2.4.2.
3.4.3.
Organizations whose designs do not meet the above criteria for an
alternative fundraiser will be asked to resubmit an altered design.
All merchandise is subject to the following restrictions:
3.4.3.1.
The yearly THON theme may only be printed on the following
products for Committee Members or organizations ONLY. These
products are limited to: t-shirts (short and long-sleeved), sweatshirts,
zip-up sweatshirts, sweatpants, pinnies, and jerseys.
3.4.3.2.
The sale of any THON or THON-related merchandise to the public
and online is PROHIBITED.
3.4.3.3.
Groups may only sell THON merchandise they print through one of
the licensed vendors; the re-sale of merchandise purchased through
the THON Store is PROHIBITED.
3.4.3.4.
Merchandise that does not contain anything related to THON or the
Four Diamonds may be sold to members outside of your organization.
Penalties for Merchandise Misconduct
3.5.
3.5.1.
Penalties for violating merchandise regulations will be handled as follows:
3.5.1.1.
Any organization found printing merchandise that has not been
approved by a Licensing Captain will be required to meet with a
Merchandise Captain to discuss future licensing requests.
3.5.1.2.
Any organization found printing merchandise through an unapproved
vendor will receive a 2.5% deduction in their THON 2015 total.
3.5.1.3.
All other merchandise violations will be handled on a case by case
basis. Final assessment of penalties will be at the discretion of the
Executive Committee.
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THON Events
4.0
Hershey Trips
4.1.
4.1.1.
Each year, Penn State Hershey Children’s Hospital offers tours to all
THON student volunteers. These tours provide a valuable opportunity for
Penn State students to comprehend the true spirit of THON and observe
first-hand the significance of their yearlong efforts. While on the tour,
students will see the hospital’s in-patient and out-patient oncology units,
meet a child life specialist, a music therapist, a nutritionist, a psychologist,
and a social worker, tour the Four Diamonds Pediatric Research Institute,
and sometimes have the opportunity to meet a Four Diamonds family.
4.1.2.
The tours start promptly at 11:00am and end around 2:00pm. Students
should plan to arrive at Hershey by 10:45am at the absolute latest. Each
visitor on the tour receives a complimentary meal ticket worth $8.00 for
the hospital’s cafeteria. Parking is free. Students must arrange with
professors in advance if they will be missing class. Excuse notes will not
be provided.
4.1.3.
Students are representing THON and should dress appropriately. They
are to wear their organization’s THON T-shirt, sweatshirt or other THON
apparel with khaki pants and closed-toed shoes. No sweatpants,
sleeveless shirts, jeans, shorts, or short skirts, tennis shoes, or sandals
are to be worn.
4.1.4.
Students are responsible for providing their own transportation to and
from the hospital. It is approximately a two-hour trip from State College.
4.1.4.1.
4.1.5.
Upon arrival at the Penn State Hershey Medical Center, follow the
green signage for Parking Lot G and the University Physicians
Center. From there, please follow the map provided to the location
where a Four Diamonds Representative will be there to meet you.
Please call the Four Diamonds office at 717-531-6086 if you have
any questions.
Rules for Hershey Trips
4.1.5.1.
Any organization may apply for a reservation to visit the Penn State
Children’s Hospital.
4.1.5.2.
Your organization must have at least eight (8) people and no more
than twelve (12) people in order to reserve a spot. In addition, a tour
can be made up of a combination of organizations but if there are still
fewer than eight (8) people for a tour, the tour must be cancelled.
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4.1.5.3.
Applications will be available on THINK, Thursday September 11,
2014 at 11:59pm on THINK.
4.1.5.3.1.
To access the Hershey Trip Request, select “FR”, then “Hershey
Trips,” and “Add Request.”
4.1.5.4.
Only groups that have properly filled out a Hershey Trip Application
will be eligible to attend. Please provide your first, second and third
choices for dates your organization would be available to go.
4.1.5.5.
Tours do not run every day. Hershey Trip specific dates are posted on
the THON website, under the ‘Documents’ section. Reservations will
be granted on a first-come, first-served basis. If your group is chosen
to participate a Family Relations Captain will contact you and your trip
status will be confirmed on THINK.
4.1.5.6.
Please make your best effort to adhere to your reservation and
scheduled time. If something unexpected comes up and you
absolutely cannot make it, you must contact the Hershey Trip
Coordinator from Family Relations AT LEAST 48 hours in
advance of the trip.
4.1.5.7.
Tardiness is not acceptable. The tours will begin whether or not you
are there. If you choose to disregard your confirmed reservation, you
are choosing to disrespect the children and the families of The Four
Diamonds, Penn State Children’s Hospital and THON Executive
Committee.
4.1.5.7.1.
No electronic devices including cellular phone use are permitted in
the hospital. Phones must be turned off before entering the
hospital. Pictures may not be taken out of respect for the Four
Diamonds families.
4.1.5.8.
If you cancel fewer than 48 hours in advance of the trip or just
fail to show for your scheduled date and time, your organization
will forfeit its visit to Penn State Children’s Hospital, as well as incur a
penalty of $100.00 which will be deducted from the
organization’s THON 2015 total and included as a general
donation to THON. THON and the Four Diamonds reserve the right
to cancel any Hershey Trip. In this case, organizations will not be
fined.
4.1.5.9.
In the event a Hershey Trip is cancelled, a rescheduled date will not
be available due to the fact that participating in the tours does take the
staff away from their work with the Four Diamonds patients and their
research.
4.1.6.
IF YOU HAVE A COLD/VIRUS/FLU/ETC. OR ARE FEELING SICK IN
THE FEW DAYS (OR DAY OF) LEADING UP TO YOUR TRIP, PLEASE
DO NOT GO TO HERSHEY – FIND A SUBSTITUTE OR CANCEL! You
are taken through various units where your germs could detrimentally
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affect the immune system of a sick child. If you have any questions at all
about your health and being able to attend your scheduled time, please
contact the Hershey Trip Coordinator as soon as possible and, if you
cannot get in touch with him or her and have any doubt at all about being
sick, please do not go on the trip. Do not compromise the health of a
child.
4.1.7.
PLEASE REMEMBER: You are a visitor and guest of Penn State
Children’s Hospital. As such, you also serve as a representative of
THON. Hershey Trips are a privilege, not a right, so please act
accordingly. Everything is FOR THE KIDS!
Adopt-a-Family Information
4.2.
4.2.1.
The Adopt-a-Family Program (AAF) allows Penn State students and their
corresponding organizations to pair up with a THON Family, build
incredible friendships, and make a difference in the life of a child.
4.2.1.1.
4.2.2.
Adopting a Four Diamonds Family is a privilege that needs to be
taken seriously. Those organizations lucky enough to adopt a family
will meet real heroes and will be forever changed as a result. The
Four Diamonds Families are constant motivation and the reason
students work so hard in their effort to conquer childhood cancer.
Organization Standards And Guidelines
4.2.2.1.
A family’s wishes in the AAF program come first. If a family requests
not to continue a partnership with its organization, preference will be
given to the family.
4.2.2.2.
The Application Process
4.2.2.2.1.
To adopt a family, an organization must complete the application
found at www.THON.org. Please note that paired organizations
should only fill out one form.
4.2.2.2.2.
Organizations must complete applications for their families each
year to continue being paired with a family.
4.2.2.2.3.
Organizations wishing to adopt a new family must submit another
application to receive a new pairing. Applications should focus on
the following criteria: past THON involvement, goals for future
THON involvement, specific ideas about how the organization
plans on working with the family, expected time commitment the
organization anticipates dedicating to the family, and the interests
of the organization (athletics, music, hobbies, etc.)
4.2.2.2.4.
If applying for multiple families, continuing or new, organizations
must complete multiple applications. Applications for each family
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must be unique and separate—one application per family.
Identical applications will not be accepted.
4.2.2.3.
After each member of the organization has read and agreed to the
terms listed in this rulebook, the organization must confirm its
agreement with these terms by signing the application. Every THON
Chair and Family Relations Chair (if applicable) must sign the
application.
4.2.2.4.
The applications will be available starting Sunday, August 31st, 2014.
All application materials are due on Friday, September 19th, 2014 by
5pm both online and in person to 210 HUB. No late applications will
be accepted.
4.2.2.5.
Application materials must fit in a manila envelope with the
organizations name and application type (new or continuing)
clearly labeled on the outside. Supplemental materials are allowed
to accompany the application as long as they fit in the envelope.
4.2.2.6.
AAF Workshop #1 will occur on Thursday, September 11th, 2014 and
is mandatory for all organizations wishing to apply for a family,
continuing or new. This workshop is in place to ensure that all
organizations fill out the application appropriately, giving every
organization a fair chance to obtain a family. If an organization fails
to attend this mandatory workshop, the organization will not be
eligible for the AAF program for THON 2015.
4.2.2.7.
Upon approval of the application by the Family Relations Committee,
the organization will then be eligible for adoption of a THON Family,
and the Family Relations AAF Liaisons will assign a family to the
organization.
4.2.3.
Next Steps
4.2.3.1.
The organization will be informed by its Family Relations AAF Liaison
via e-mail if they have been paired. If paired with a family, the
organization must delegate a specific member to be responsible for all
family relations. This individual may also be the organization’s THON
Chair, although this is not suggested. The organization will be asked
to identify the Family Relations Chair at the first AAF meeting. His or
her main responsibilities will be to supervise family relations with
his/her organization and the adopted family, to enforce the AAF
program standards and guidelines, to provide encouragement and
motivation to all members of the organization, and to attend all AAF
meetings held by the Family Relations Committee and AAF
workshops held by his/her designated Family Relations Captains.
4.2.3.2.
If the organization receives a pairing, they will be required to attend
the three remaining AAF Workshops. In AAF Workshop #2, each
paired organization will receive their Four Diamonds Family
assignment(s). The organizations that are not paired at this time will
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not attend AAF Workshops #2-4. However, organizations that were
not initially paired with a family may be paired during the year and if
so, will be required to have a meeting with a Family Relations AAF
Liaison to review the missed workshop(s). The organization’s Family
Relations Chair must attend all Adopt-A-Family Meetings held by the
Family Relations Committee. If for some reason he/she cannot attend,
an alternate member must be in attendance.
4.2.3.3.
The organization must make initial contact with the family within the
two weeks following the second AAF meeting on Wednesday,
October 1, 2014, and the organization’s designated Family Relations
Chair must contact the family on behalf of the organization every two
weeks at minimum.
4.2.3.4.
AAF Workshop #3, occurring Tuesday, November 11, 2014 through
Thursday, November 13, 2014 will feature a roundtable discussion
between organization members to better promote a healthy
relationship with each THON Family. It will be used as a forum to
discuss and share ideas between other organizations as well as the
Family Relations committee. This is mandatory for any organization
who is paired with a family at the time.
4.2.3.5.
AAF Workshop #4 occurring on Thursday, January 22, 2015 will also
feature a roundtable discussion between organization members to
better promote a healthy relationship with each THON Family. It will
be used as a forum to discuss and share ideas between other
organizations as well as the Family Relations Committee. Additionally,
this workshop will focus on THON Weekend interactions with families
as well as THON Weekend logistics, events, and rules for FR chairs.
The workshop will cover important information an organization needs
to know in order to make THON Weekend a successful, safe, and fun
weekend with their family(s).
4.2.3.6.
The AAF Liaison Meeting will include a presentation on ways to
enhance the organization’s relationship with its family. This meeting
can either be one on one between the Family Relations AAF Liaison
and the Family Relations chairs or a meeting with the entire paired
organization. In this meeting your AAF Liaison will discuss the
importance of all members of your organization contributing to family
interactions. Paired organizations are responsible for scheduling this
meeting with their AAF Liaison; they may be held at any time
throughout the year.
Misconduct
Consequence
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Organization fails to attend
AAF meeting or workshop

Meeting between Family Relations AAF Liaison and
organization Family Relations Chair and THON Chair(s)
Organization fails to submit 2  Meeting between organization Family Relations Chair, THON
bi-weekly reports
Chair(s), Family Relations AAF Liaison, Family Relations AAF
Workshop Leader, and Family Relations Director Cara
Wojciechowski.
 Discussion of Family Carnival/THON Weekend Passes
allotted
Organization misses 2 AAF
meetings or workshops

Organization misses two or
more AAF Workshops and
fails to submit two or more BiWeekly Reports

Organization is found lying
about contact with family

Meeting between organization Family Relations Chair, THON
Chair(s), Family Relations AAF Liaison, and Family Relations
Director Cara Wojciechowski.
Meeting between organization Family Relations Chair, THON
Chair(s), organization president, Family Relations AAF Liaison,
Family Relations AAF Workshop Leader, Family Relations
Director Cara Wojciechowski, and Executive Director Megan
Renaut.
 Removal of Family Carnival/THON Weekend Passes allotted
will be discussed.
 A selection will be made of a Family Relations Co-Chair, or, if
necessary, a new FR chair selected by the organization.
Meeting between organization Family Relations Chair, THON
Chair(s), organization president, Family Relations AAF Liaison,
Family Relations Director Cara Wojciechowski, and Executive
Director Megan Renaut.
 Discussion of removal of Four Diamonds Family-organization
pairing and/or a selection of a Family Relations Co-Chair, or, if
necessary a new FR chair selected by the organization
 Organization may lose access to floor passes during THON
Weekend or removal of AAF pairing for up to two years
4.2.4.
The organization is responsible for corresponding with its designated
Family Relations AAF Liaison Captain regarding the progress of its
relationship and contact with the family. Every two weeks the organization
will be required to complete a weekly report of the family relations
activities to its designated Family Relations AAF Liaison Captain.
4.2.5.
Attendance Policy
4.2.5.1.
The organization’s Family Relations Chair(s) must attend all AAF
meetings held by the Family Relations Committee. If for some reason
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the Family Relations Chair cannot attend, an alternate member must
be in attendance.
The organization’s THON Chair(s) and Family Relations Chair must
be present at AAF Workshops #1 and #4.
4.2.5.2.
4.2.6.
Penalties for Violating Standards and Guidelines
4.2.6.1.
The organization is subject to random “check-ups” in which its
assigned Family Relations AAF Liaison will check with the adopted
family to ensure that the adoption is beneficial. The Captains will also
be checking on progress with Kristen Masengarb and Kinjal Mathur,
Assistant Directors of The Four Diamonds.
4.2.6.2.
If an organization violates any of the above standards and guidelines
set in place by the Family Relations Committee, the organization will
face penalties as outlined by the Family Relations Committee below.
These penalties will determine whether the organization can continue
its participation in the AAF program. Family Relations Director, Cara
Wojciechowski, reserves the right to assess penalties for any
misconduct not listed in the rulebook that the Family Relations
Committee, Family Relations Director, and Executive Director, Megan
Renaut, deem necessary. The Family Relations Director also reserves
the right to hear both an organization and a family’s side of the story
when deciding on penalties.
4.2.6.2.1.
Final assessment of penalties is at the discretion of the Executive
Committee.
4.2.6.2.2.
Please note: All check-ups, guidelines, and deadlines are in place
to ensure that the adoptions reach their ultimate success on both
ends. The AAF program aims to satisfy both the organizations
and, most importantly, the THON Families. When addressed
properly, the relationships formed with these families can be the
one of the most rewarding parts of participating in THON. Please
keep in mind that these rules are in place to help organizations
and to ensure that THON is always FOR THE KIDS!
Dancer Information
5.0
5.1.
5.1.1.
Dancer Classifications
Greek Organization Couples: Couples who hold membership in an
organization recognized by the IFC, PHC, MGC, and NPHC. This also
includes student organizations paired with Greek organizations, as well
as the IFC, PHC, MGC, and NPHC themselves.
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5.1.2.
Special Interest Organization Couples: Couples who hold membership
in an organization recognized by the Office of Student Activities with the
sole purpose of supporting THON.
5.1.3.
General Organization Couples: Couples who hold membership in an
organization recognized by the Office of Student Activities with an
additional purpose of supporting THON.
5.1.4.
Independent Dancer Couples: Couples who are dancing independently
of any student organization that participates in THON. Both members of
the couple must be current undergraduate or graduate students of Penn
State University.
5.1.5.
Alumni Couples: Couples who have graduated from The Pennsylvania
State University and are members of the Dance Marathon Alumni Interest
Group (Dance Marathon AIG). This includes 2 allotted dancer couples,
which are selected by Dance Marathon AIG each year.
5.1.6.
New Organization Couples: Couples whose organizations are
participating in THON for the first time or whose organizations do not
have a fundraising total from THON 2014. These organizations MUST be
recognized by the Office of Student Activities.
Number of Dancer Couples
5.2.
5.2.1.
Lion Shrine Status: If an organization, paired or unpaired raises
$270,000 or more in THON 2015, that organization is granted a 5th dancer
couple in THON 2016.
5.2.1.1.
Please note: due to the growth of THON and the number of families,
dancers, volunteers, and guests who visit the BJC each year,
organizations that qualify as Lion Shrine status for THON 2015 will
receive the following number of finale passes. Unpaired organizations:
ten (10) passes. Paired organizations: five (5) passes PER
ORGANIZATION.
5.2.1.1.1.
This is subject to change at the discretion of the Executive
Committee.
5.2.2.
Collective Organizations: The number of dancer couples allotted is
based solely on the amount of money raised by a collective organization
that includes either a single registered organization or a registered pair of
organizations. New organizations and organizations without a total from
THON 2014 will not be able to pair for THON 2015 but can do so the
following year.
5.2.3.
If your organization was paired with another organization for THON 2014
and no longer wishes to continue the pairing, you must contact the
Communications Director, Corbin Reno ([email protected]), by
Friday, September 5, 2014 at 5pm. After that date, all pairings will be final
and no organizations may change partners until after THON 2015. If you
do not keep your partner for THON 2015, your organization’s canning
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totals will be divided in half and all checks and individual donations will be
credited to the organization to which they were made out. If both
organizations wish to split their totals differently, both organizations must
contact Corbin Reno. This will affect the number of dancers and floor
passes your organization receives for THON 2015. Please also consider
the effect this action may have on your THON family.
5.2.3.1.
In order to pair, both organizations must have a positive fundraising
total from THON 2014
5.2.3.2.
If your organization is paired with another organization for THON 2015
and, after February 23rd, no longer wishes to continue the pairing,
you must contact the Communications Director, Corbin Reno,
[email protected], AFTER February 23rd. This will affect the
partner organizations for THON 2016. If you do not keep your partner
for THON 2016, all the canning totals, checks, and individual
donations will be credited to the organization to which they were
credited in THON 2015. This will affect the number of dancers and
floor passes your organization receives for THON 2016.
5.2.3.3.
Organizations that have changed partners from THON 2014 to THON
2015 will have their individual organization totals from THON 2014
added together. The number of dancers allotted for THON 2015 is
then based on the earnings of the two organizations’ individual totals
added together from THON 2014. These organizations are not eligible
for Lion Shrine Status until the following THON, as they have not yet
earned a status as a collective organization.
5.2.3.4.
NOTE: Special Interest organizations are not permitted to pair with
any other organization. Due to their dedicated purpose and unlimited
number of volunteers, any pairing of this nature could monopolize
fundraising.
5.2.3.5.
Any questions regarding splits and pairings should be directed to the
Communications Director Corbin Reno ([email protected]).
5.2.4.
Independent Dancer Couples and New Organizations: Independent
Dancer Couples and New Organizations that would like to dance in
THON will be placed in a lottery system.
5.2.4.1.
To be entered into the lottery, all Independent Dancer Couples
and New Organizations must raise a minimum of $2,800.
5.2.4.2.
The number of Independent Dancer Couples selected to dance in
THON varies from year-to-year according to organization fundraising
totals and what the Executive Committee deems a safe environment
on the floor THON weekend.
5.2.5.
Alumni (Dance Marathon AIG) are permitted two couples (four dancers).
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THON Volunteers Dancing
5.3.
5.3.1.
The Executive Committee has outlined the restrictions mentioned below
as appropriate and necessary to accomplish THON's mission. The
number of Captain and Committee Members selected each year ensures
that THON will be able to carry out events effectively and successfully.
Thus, the number of volunteers present THON Weekend is vital in
achieving THON’s goals. The Executive Committee places the following
restrictions on dancing:
5.3.2.
The following Captain Committees will not be able to dance THON
Weekend. Accepting a position on any of the Captain Committees listed
below forfeits one's ability to dance. These committees include:
5.3.2.1.
5.3.3.
The following Committee Members will not be able to dance THON
Weekend. Accepting a position on any of the committees listed below
forfeits one's ability to dance, even if one leaves the committee at a
later date. These committees include:
5.3.3.1.
5.3.4.
5.4.
5.4.1.
Dancer Relations, Entertainment, Hospitality, Merchandise,
OPPerations, Rules & Regulations
The following Captain and Committee Members of the Committees listed
below have the ability to dance THON Weekend, depending on the
position, if chosen by their respective organization or selected in the
lottery. Having a position on the following committees in no way
guarantees the right to dance. The decision of which Captain positions
and Committee Members have the ability to dance will rest with Executive
Director of that Committee. These committees include:
5.3.4.1.
5.3.5.
Dancer Relations, Entertainment, Family Relations, Hospitality,
Merchandise, OPPerations, Public Relations, Rules & Regulations
Communications, Supply Logistics, Special Events, Technology,
Finance, Donor & Alumni Relations, Public Relations.
Captain descriptions with dancing limitations can be found at the Captain
description pages for the above Committees. To uphold THON's integrity,
those volunteers who do not abide by the aforementioned restrictions will
not be given the opportunity to dance in THON 2015. If you have any
questions, please contact the Executive Director, Megan Renaut, at
[email protected]
Guidelines for Dancer Registration
Couple Assignment
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5.4.1.1.
5.4.2.
All potential dancing couples, including those from Commonwealth
Campuses, Greek organizations, General organizations, Special
Interest organizations, Independent Dancer Couples, and new
organizations must be pre-registered to dance on THINK by Monday,
January 26, 2015. All couple assignments must be handled within an
organization prior to registration.
Online Pre-Registration
5.4.2.1.
5.4.3.
All dancers must register on THINK between January 12, 2015 and
January 26, 2015. If dancers are not registered online they will not be
able to complete their registration during the scheduled sessions.
Online pre-registration includes the dancer survey to be
reviewed by the Dancer Relations Committee. All prospective
dancers MUST fill this out prior to in-person dancer registration.
In-Person Registration
5.4.3.1.
In-person dancer registration will take place as follows:
5.4.3.1.1.
Independent Dancers, Lottery Organization Couples
(including Commonwealth Campuses in the lottery): February
2, 2015 from 5:30-10:30pm, Heritage Hall
5.4.3.1.2.
Commonwealth Campuses, General Organization, Greek
Organization, and Special Interest Organization Couples:
February 3, 2015 from 5:30-11:00pm, Heritage Hall
5.4.3.2.
There will be a lottery drawing on the night of Wednesday, February
4, 2015 to determine independent dancers and new organization
couples. Lottery participants can expect to be notified on Thursday,
February 5, 2015
5.4.3.3.
Organizations must complete registration in accordance with this
schedule to ensure they are guaranteed dancers or placement in the
lottery for THON 2015.
5.4.4.
Registration Requirements
5.4.4.1.
Any Greek organization, General organization, Special Interest
organization, Independent Dancer Couple or Commonwealth Campus
that does not comply with all registration procedures, including
deadlines, will lose one (1) general pass for THON Weekend. Final
assessment of penalties will be at the discretion of the Executive
Committee.
5.4.4.2.
The registration fee is $80 per couple. This is to help cover dancer
expenses at THON (including medical equipment) and should be paid
out of organization/personal funds, not funds raised for THON.
5.4.4.2.1.
For organizations with guaranteed dancers, the registration fee
must be paid in form of cash, ASA transfer, or check made
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payable to Penn State Dance Marathon. Payment must be
submitted at the time of dancer registration. Any organization
paying by ASA transfer must provide proof of receipt at Dancer
Registration.
5.4.4.2.2.
For dancer couples in the dancer lottery, the dancer fee is to be
submitted at the time of the dancer couple’s registration. Payment
can be made in the form of cash or checks; however, if the form of
payment is cash, the registration fee cannot be returned if not
selected in the lottery. Checks will be voided for dancer couple
candidates who are not selected. ASA transfers will NOT be
accepted to cover the registration fee for organizations in the
lottery.
5.4.4.3.
Both members of the dancer couple and one THON Chair must be
present to register in person. If both members of the dancer couple
are not present, the registration process will not be completed.
5.4.4.4.
The minimum fundraising amount of $2,800 for Independent Dancer
Couples and Organizations must be presented at the time of
registration or the registration will be denied. This includes any
organizations that have already been allotted dancers. (This does not
include the $80 dancer couple registration fee.) In order to be eligible
for the lottery, all Commonwealth Campuses who have not been
guaranteed dancers must meet the minimum fundraising amount
required by Monday, February 2, 2015 at 5pm. Commonwealth
campuses are required to fax their dancer registration packet and the
dancer couple registration fee.
The Lottery System
5.5.
5.5.1.
The lottery system for determining Independent Dancer Couples and new
organizations will be run as one lottery.
5.5.2.
A couple or organization must raise at least the minimum fundraising total
of $2,800 to be eligible for the lottery. For each additional $600 raised
over the base registration requirement, the couple or organization will
receive one additional chance.
5.5.2.1.
To calculate your number of chances, subtract $2,800 from the total
raised, divide by $600 and then add 1.
5.5.2.2.
For questions about your fundraising total, email Delia Moran and
Nathan Moses, Finance Assistant Treasurers, at [email protected].
5.5.3. After registration is complete, lottery dancer couples will be chosen by a computer
program, which randomly selects dancers based on the number of
chances in the lottery. Dancers will be notified via e-mail no later than
Thursday, February 5, 2015.
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Dancer Timeline
5.6.
5.6.1.
Dancer Meetings
5.6.1.1.
Meeting #1: Wednesday, February 11, 2015 at 7pm in the Multisport
Complex. At least one THON Chair representing an organization and
all dancer couples must attend this meeting. Rules, regulations, and
dancer tips will be distributed and questions will be answered.
5.6.1.1.1.
If you are unable to attend Dancer Meeting #1, a make-up
meeting will be held on Sunday, February 15, 2015 at 8pm.
Location will be announced at a later date. Contact the Dancer
Relations Director, Vicky Brauer, with any questions.
5.6.1.2.
Color Wars Kick-Off: Wednesday, February 11, 2015 at 9pm in the
Multisport Complex. Details will be distributed via the THON listservs
and Web site.
5.6.1.3.
Dancer/Dancer Relations Meetings: All held during the two weeks
prior to THON. The meetings are specific to each dancer/Dancer
Relations Committee Member pair and are an opportunity for the
dancer to convey any specific needs or concerns to the Dancer
Relations Member pair. The Dancer Relations Committee will specify
meeting time information after dancer registration.
5.6.1.4.
Meeting #2: Friday, February 20, 2015 at 4pm in the Multi-Sport
Complex. Questions will be answered, weekend guidelines and
emergency plans will be reviewed, and dancer bracelets will be
distributed. It is recommended that dancers eat prior to this meeting,
as no meal will be served. Please do not be late!
THON Weekend Information
6.0
6.1.
THON Chair Responsibility
6.1.1.
The THON Chair will be the main point of contact during THON
weekend for all informational and disciplinary needs.
6.1.2.
If an organization’s THON Chair is dancing THON Weekend, the
organization must register another THON Chair or organization member
prior to the Weekend as the “Acting THON Chair” for THON Weekend on
THINK.
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THON 2015 Organizational Passes
6.2.
6.2.1.
The number of passes an organization receives for THON 2015 will be
based on its fundraising total from THON 2014. If an organization
switches partners from THON 2014 to THON 2015, the fundraising totals
will be split and added with the new partner’s fundraising total. Please
note that specific pass distribution information for your organization will be
available on September 19, 2014 on THINK. If there are any questions,
comments, or concerns, please contact Rules & Regulations Volunteer
Safety Director, Jack Small ([email protected]), or Rule &
Regulations Event Safety Director, Adam Jackson
([email protected]). Your cooperation and understanding in this
matter is greatly appreciated.
6.2.2.
General Organization Pass (ORG): The General Organization Pass is a
Floor Access Pass (ORG) that will be valid from the official start of THON
2015 until approximately five (5) hours prior to the conclusion, at 10:45am
on Sunday, February 22, 2015. These passes are good for FLOOR
ACCESS ONLY. ALL other areas are PROHIBITED. General
Organization Passes are only valid for a maximum of two (2) hours at a
time. Passholders will be notified when their pass has expired. General
Organization Passholders can expect to be swept off the floor as
passes expire.
6.2.2.1.
Failure to exit the floor during the assigned time will result in
pass suspension.
6.2.3.
THON Finale Pass: In addition to receiving General Organization
passes, organizations may also qualify for THON Finale (FINALE)
passes. These passes will be valid for the final four hours of THON 2015.
Passes will be awarded based on THON 2014 totals. These passes are
good for FLOOR ACCESS only; ALL other areas are PROHIBITED.
6.2.4.
*Passes are subject to suspension by the Rules & Regulations Event
Safety Director, Adam Jackson; Rules & Regulations Director
Volunteer Safety Director, Jack Small; the Head of Pass, Matthew
Heaps; and the Head of Security, Chelsea Quinn, at ANY given time
due to misconduct of an organization’s members.
6.2.5.
The Pass Tables are subject to shut down causing access to the floor to
be denied at any time due to capacity and safety concerns.
6.3.
6.3.1.
PASS Requirements and Information
Organizational PASS Lists Requirements
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6.3.1.1.
Each organization must submit its Pass List on pass.thon.org through
the ‘Pass Lists’ link. All pass lists must be submitted by Sunday,
February 8, 2015 at 11:59pm.
6.3.1.2.
Each organization in a pair must create its list separately. Members of
your paired organization will share your total number of passes, but
lists are created independently.
6.3.1.3.
For the THON Finale Passes, organizations must indicate which
individuals will be on the floor for the end of THON by checking
the extra box on THINK when submitting a pass list.
6.3.1.3.1.
Unlike General Organization Passes, only one person may be
registered to each Finale pass.
6.3.1.4.
Family members must be placed on Pass Lists. PLEASE
REMEMBER TO INCLUDE PARENTS OF DANCERS ON YOUR
LIST! Other people to include on the list can be top money raisers not
dancing, large donors or supporters, etc.
6.3.1.5.
When submitting a Pass List, an organization’s THON Chair and all
dancers should be present to verify that all desired persons are
included on the list, as no changes will be made after the deadline.
6.3.1.6.
Handwritten lists will not be accepted.
6.3.1.7.
All Pass Lists must be submitted and digitally confirmed by a
designated THON Chair of the respective organization.
6.3.2.
Any organization selected in the lottery will receive two (2) General
Organization floor passes.
6.3.3.
Anyone on an organization’s Pass List will be allowed to use that
organization’s floor passes. However, the number of individuals allowed
on the floor is limited to the number of passes that organization was
allotted. Example: Organization XYZ has four (4) passes to use. It places
seven (7) names on its Pass List. Only four people will be allowed on the
floor at one time. The remaining individuals must wait for a pass from the
organization to come off the floor before they can enter.
6.3.4.
Ten (10) people may be registered to each pass – this means that for
every one person on the floor, nine (9) others may be waiting for that
pass. Please inform your guests of this policy to avoid any possible
difficulties.
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6.3.5.
To ensure the safety and well-being of all dancers and passholders and
the security of the Bryce Jordan Center, pass sweeps of the event level
will be conducted frequently throughout the weekend. Directors, Captains,
and Committee Members will ask passholders to leave once their floor
pass has expired. Use of passes for an unlimited amount of time THON
Weekend is strictly prohibited.
6.3.6.
Passes will NOT be given to those considered to be a threat to the safety
of the dancers (i.e. intoxicated or overly obnoxious behavior). ANYONE
SUSPECTED OF BEING UNDER THE INFLUENCE OF ALCOHOL OR
ANY OTHER SUBSTANCE WILL BE ESCORTED FROM THE BRYCE
JORDAN CENTER– NO EXCEPTIONS.
6.3.7.
This substance-free policy is not only a policy of THON’s, but of the Bryce
Jordan Center as well, and police and BJC personnel are aware of this. In
addition, inappropriate actions could jeopardize the status of an
organization and result in forfeiture of floor visitation rights at THON 2015.
In extreme situations, dancer couples and passes could be taken
away for future THONs.
6.3.8.
Immediate dismissal from the Bryce Jordan Center will be strictly
enforced by Rules & Regulations Captains, Committee members, and
Penn State Police and Auxiliary Police, if necessary.
6.3.9.
THE EXECUTIVE COMMITTEE, RULES & REGULATIONS CAPTAINS,
THEIR COMMITTEE MEMBERS, AND POLICE SERVICES ALL
RESERVE THE RIGHT TO DENY ADMISSION TO THE EVENT LEVEL
AND THE BRYCE JORDAN CENTER AT ANYTIME.
6.3.10.
FAILURE TO MEET THESE RULES WILL RESULT IN FORFEITURE
OF YOUR ORGANIZATION’S FLOOR PASSES FOR THON 2015.
6.3.11.
DUPLICATING OR SELLING FLOOR PASSES IS STRICTLY
PROHIBITED. Should any organization be found in violation of this policy,
that organization will lose floor pass privileges for the remainder of THON
2015 and receive a reduced number of floor passes for THON 2016 at the
discretion of the Rules & Regulations Event Safety and Volunteer Safety
Directors.
6.3.12.
If you have questions, comments, or concerns, please contact Rules &
Regulations Event Safety Director, Adam Jackson
([email protected]).
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Organizational Total Recognition Criteria
6.4.
6.4.1.
All money received by 11:59pm, Saturday, February 21, 2015, that is
designated to be credited to an organization will be credited to that
organization.
6.4.2.
An example of the formula used to calculate organizational total
recognition is the following:
Total cash, check, online, and fundraising event donations (by
Saturday, February 21, 2015)
6.4.3.
-
Organizational Penalties
=
TOTAL DONATION CREDITED FOR THON 2015
The top money raisers in each of the following categories will be
recognized at the conclusion of THON Weekend:
6.4.3.1.
Top 5 Commonwealth Campuses
6.4.3.2.
Top 5 Greek organizations
6.4.3.3.
Top 5 General organizations
6.4.3.4.
Top 5 Special Interest organizations
6.4.3.5.
The collective Independent Dancer total will also be recognized.
General THON Weekend Rules
6.5.
6.5.1.
The rules of the BJC during THON Weekend are subject to revision at the
discretion of the Rules & Regulations Committee. As one community, we
must ensure a safe and secure environment for the families, dancers,
volunteers, and spectators during the event.
6.5.2.
Any violation of THON Weekend Rules will be subject (but not limited) to
any of the following penalties: pass revocation; pass suspension, and
removal from the BJC.
6.5.2.1.
Assessment of these penalties will be at the discretion of the
Rules & Regulations Captains on a case by case basis.
6.5.2.2.
Note: All penalties acquired affect the ENTIRE organization. If an
organization is paired, the penalty affects both members of that
paired organization.
6.5.2.3.
Members of the Executive Committee, police, Rules & Regulations
Captains, and Rules & Regulations Committee Members reserve the
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right to ask anyone inside the BJC causing a disruption and/or not
following the rules of THON to leave the premises immediately.
6.5.3.
Dancer Rules
6.5.3.1.
Dancer’s feet should remain on the floor unless stretching.
6.5.3.2.
No caffeine or energy supplements are permitted at any time.
6.5.3.3.
For safety reasons, no dancer will be permitted to leave the
designated “dancer” areas during the weekend. The dancer areas
consist of the Dance Floor and the Dancer Storage Areas.
6.5.3.4.
Dancer numbers and bracelets must be worn visibly at all times.
6.5.3.5.
Those selected and registered to dance must intend to partake in the
full 46 hours.
6.5.3.6.
Food and beverages will be provided throughout the weekend.
Anyone requiring a special diet (i.e. vegetarian, gluten free) should
arrange their own meals ahead of time their respective Dancer
Relations Committee Member.
6.5.3.7.
Restrooms located on the Event Level are for dancers ONLY. Only
dancers and members of the same sex who are accompanying or
helping the dancer may enter Dancer Storage Areas.
6.5.3.8.
Food and beverages at the HOS Tables, Snack Shack and Pepsi
Mobile Fridges are for Dancers ONLY.
6.5.4.
General Rules: The rules of the BJC throughout THON Weekend
include, but are not limited to, the following:
6.5.4.1.
The use of alcohol or drugs is prohibited throughout the entire
weekend. ANY individual found in violation of this rule will be
denied access to the BJC. Cigarettes will not be permitted at any
time throughout the weekend.
6.5.4.2.
No pets are allowed (with the exception of guide dogs).
6.5.4.3.
No large containers (i.e. if they cannot fit under a seat) are permitted
inside the BJC.
6.5.4.4.
No silly string is allowed inside the BJC.
6.5.4.5.
No large quantities of food may be brought into the BJC. While single
items of food (i.e. one bag of fast food) are permitted, no large orders
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(including a single box of pizza, cases of water or other beverages)
will be permitted and guests will be asked to leave their items outside.
6.5.4.6.
No sitting is allowed in the BJC at any time. Sitting in restrooms is not
permitted. (This does not include elderly or disabled persons.)
6.5.4.6.1.
Any person who needs to sit for medical reasons may
request a wristband from Rules & Regulations Committee
Members. This wristband must be worn at all times in the BJC
so that the wearer will not be asked to stand again.
6.5.4.6.2.
Handicapped seating is available in the Bryce Jordan Center
throughout the weekend.
6.5.4.7.
6.5.4.7.1.
Standing on seats and/or saving seats is not permitted.
Signs are not permitted to be stored on seats.
6.5.4.8.
Aisles must be clear at all times, and lines should be continually
moving.
6.5.4.9.
No large squirt guns will be permitted in the BJC (i.e. anything with a
tank or ability to create damage.)
6.5.4.10.
Balls of any kind that could potentially hurt an individual (i.e. baseball
or football) will not be permitted in the BJC.
6.5.4.11.
Objects may not be thrown from the Event level to the stands or viceversa.
6.5.4.12.
Standing against the gates at the end of each aisle or at the top of the
entrance to any Portal is prohibited.
6.5.4.13.
Spectators are not allowed to use the outlets in the BJC, including
outlets in restrooms, to charge phones, cameras or any other
electronic devices.
6.5.4.14.
Organizations may not hang signs over the railings in front of any
THON or corporate sponsor signs.
6.5.4.15.
Entrance to the BJC prior to the start of THON Weekend will be via
Gates A and B. Guests waiting to enter will line up in the gated queue.
There will be an open area between the lines and the doors of
approximately 20 feet in distance. Rules & Regulations Captains will
allow twenty (20) guests at a time to enter the BJC. Detailed
instructions regarding this entrance plan will be available closer to
THON Weekend 2015.
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6.5.4.15.1.
Hopping over the outside gates to get in line is strictly prohibited.
6.5.4.16.
Running outside and inside the BJC is strictly prohibited.
6.5.4.17.
NOTE: From 11pm-4am on Friday and Saturday night, the only open
entrance of the BJC is Gate A. During this time, NO opened
beverages will be allowed into the building. Only approved beverages
with seal intact may enter the BJC. Rules & Regulations Captains
and Committee Members will check bags at the gate during this time.
Rules & Regulations Captains and Committee Members reserve the
right to prohibit entrance to the building from anyone who they
suspect may have been drinking.
6.5.4.18.
Any violation of the rules listed above will result in penalties
including deduction from THON 2015 total, pass suspension,
permanent loss of passes, or removal from the BJC.
6.5.4.18.1.
Violations will be handled on a case-by-case basis and will be at
the discretion of the Rules & Regulations Committee. Any
questions can be directed to the Rules & Regulations Event
Safety Director, Adam Jackson, [email protected].
PASS System Rules
6.6.
6.6.1.
Passes must be worn and visible at all times.
6.6.2.
No one other than Directors, Captains, Committee Members, and BJC
Staff should be on the Event or Mezzanine Levels without a Pass. NO
exceptions.
6.6.2.1.
6.6.3.
6.6.3.1.
There should be no passes on the Concourse level other than tours
during certain hours which need to be escorted by the appropriate
Captain. THON Family passes are acceptable, but families are
encouraged to check off before proceeding up to the Concourse level.
During periodic Pass Sweeps, expired pass holders must exit the Event
Level immediately.
Failure to exit the floor when a pass expires will result in pass
suspension for the entire organization.
6.6.4.
Passes may not be handed from a passholder to a guest without a pass.
Doing so will result in immediate expulsion from the Event Level and
suspension of the organization’s passes.
6.6.5.
Only those on an organization’s Pass List may be able to use that
organization’s passes. NO EXCEPTIONS.
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6.6.6.
Organization members may NOT wear THON Family Passes under any
circumstance. Doing so will result in immediate pass suspension for the
entire organization.
6.6.6.1.
An exception will be made only if the organization member is also part
of the immediate family of a THON Family.
6.6.7.
If your pass is not available upon reaching the front of the Pass Line, you
MUST return to the back of the line. No one may stand by the Pass
Tables waiting for a pass to become available. Everyone must wait in line
in order to avoid congestion around the computers.
6.6.8.
The Pass Tables may close periodically throughout the Weekend when
the floor reaches capacity.
6.6.9.
Any violation of PASS System rules will be subject (but not limited) to any
of the following penalties: pass revocation, pass suspension, and removal
from the BJC.
6.6.9.1.
Assessment of these penalties will be at the discretion of the
Rules & Regulations Captains on a case by case basis.
6.6.9.2.
Note: All penalties acquired affect the ENTIRE organization. If a
paired organization receives a pass suspension, no member of
either side of the pair may use those passes until the suspension
has been lifted.
Technology Acceptable Use Policy
7.0
Management Requirements
7.1.
7.1.1.
The THON Technology Director, in conjunction with the Volunteer Safety
and Executive Director, are responsible for establishing the Acceptable
Use policies found within this section.
7.1.2.
The THON Technology Committee is responsible for the continued
development and maintenance of all technology resources provided by
THON and are the only users authorized to perform any audits or tests
related to the integrity or security of these systems.
7.1.2.1.
The Technology Director is the only person who may authorize other
entities to perform these tests on behalf of the Technology
Committee.
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Data Ownership
7.2.
7.2.1.
All electronic data users may create, send, or receive through any of
THON’s technology resources or otherwise under the control or custody
of THON that directly pertain to the operation of an Organization that you
are affiliated with is considered the property of that Organization.
7.2.1.1.
By utilizing THON’s technology resources, users grant THON the right
to use, host, store, reproduce, modify, or distribute such data for the
limited purpose of operating and improving the services provided.
7.2.2.
All electronic data users may create, send, or receive through any of
THON’s technology resources or otherwise under the control or custody
of THON that DO NOT directly pertain to the operation of an Organization
are considered the property of the Penn State Dance Marathon and Penn
State University.
7.2.3.
The THON Executive Committee, Penn State University Administrators or
systems administrators, and Technology Committee system
administrators (such as Project Managers or Developers) reserve the
right to access all data contained on THON’s technology resources.
7.2.3.1.
Technology Committee Captains may only access data contained on
their system of focus, and only when directed by either their Project
Manager or another person with authorized access to this data (listed
above).
Acceptable Use Requirements
7.3.
7.3.1.
All Penn State University policies apply to THON’s technology resources.
7.3.2.
Users may not use THON’s Technology resources in a way that violates
any other section of the THON Rulebook, in addition to any other Penn
State policies or federal, state, or local laws.
7.3.2.1.
THON will comply with all requests for data when presented with a
valid, legal request from a law enforcement entity or Penn State
University.
7.3.3.
Users should not attempt to access any data that they are not authorized
to view.
7.3.4.
Users should not share data with users who may not have their same
level of access.
7.3.4.1.
An exception is allowed when sharing an Organization’s information
with other members of that Organization, but only when the original
dataset is accessed by an authorized member of the Organization.
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7.3.5.
Users should not engage in activities that may disrupt or degrade service
quality of technology resources.
7.3.6.
Users should report any weaknesses, vulnerabilities, or cases of misuse
of technology resources to the Technology Director, Cory Gehr,
immediately via [email protected].
7.3.6.1.
Failure to report may result in disciplinary action as defined in the
Enforcement, Auditing, and Reporting section of this policy.
7.3.6.2.
Please see THON’s Whistleblower policy for more information.
7.4.
7.4.1.
7.5.
7.5.1.
Enforcement
Any users found violating this Acceptable Use Policy are subject to
penalties consistent with the inappropriate actions performed, which could
include prosecution by law enforcement if the actions warrant it. In
addition, any Organizations the user is a member of may incur penalties if
the inappropriate use would give an unfair advantage over other
Organizations. All penalties are at the discretion of the Technology
Director, Rules & Regulations Volunteer Safety Director, and the
Executive Director. To guarantee the security of technology resources,
the Technology Director will periodically audit system logs to uncover
cases of misuse.
More Information
For more information or clarification of these policies, please contact the
THON Technology Director, Cory Gehr, at [email protected].
Code of Conduct
8.0
8.1.
Expectations of THON Volunteers
8.1.1.
Engaging in inappropriate behavior or behavior that does not uphold the
integrity of THON while serving as a volunteer or representing THON
gear will result in a meeting with appropriate member(s) of the Captain or
Executive Committee.
8.1.2.
Engaging in inappropriate behavior in a THON setting (i.e. consuming
alcohol prior to a meeting) will result in immediate removal from THON
setting and a meeting with the appropriate member(s) of the Captain or
Executive Committee.
8.1.3.
Failure to attend more than three (3) mandatory THON events without a
reasonable excuse will result in a warning and/or potential removal from
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the Committee following meeting with the appropriate member(s) of the
Captain or Executive Committee.
8.1.4.
If THON is represented anywhere in a THON volunteer's (i.e. Director,
Captain, or Committee Member) online profile or account information, the
volunteer is to post and tweet things appropriate of a THON
representative. Repeated failure to do so will result in a warning and/or
meeting with the appropriate member(s) of the Captain or Executive
Committee.
8.1.5.
Any THON volunteer who is involved in a major criminal offense or any
activity deemed egregiously inappropriate by the Executive Committee
will face potential dismissal as left to the discretion of the Executive
Committee.
8.2.
Protocol for Removal of THON Volunteers
8.2.1.
Removal of THON volunteers (i.e. Director, Captain, or Committee
Member) will be left to the discretion of overseeing Director or Captain.
8.2.2.
An individual Captain may not remove a Committee Member without the
consent of his or her Director or the Executive Committee.
8.2.3.
An individual Director may not remove a Captain without the consent of
the Executive Director.
Appendix A – Tax-ID Information
To Whom It May Concern:
The purpose of this letter is to provide information for tax purposes regarding donations made to
The Penn State IFC/Panhellenic Dance Marathon. THON and affiliated fundraising efforts are
covered under the tax-exempt status of The Pennsylvania State University. All contributions and
in-kind donations are fully tax-exempt.
Federal ID Number: 24-6000-376
The U.S. Treasury Department, office of the Commissioner of Internal Revenue, in a private
letter ruling, dated September 9, 1949, has held that The Pennsylvania State University is an
instrumentality of the Commonwealth of Pennsylvania, and as such, is not subject to Federal
Income Tax, and contributions made to the University are deductible by donors. The current
applicable provision of the Internal Revenue code is Section 115. The current law prescribes the
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manner and extent of the deduction for contributions. Internal Revenue Code Section 170
entitled “Charitable, etc., Contributions and Gifts” provides for the allowance of deductions,
percentage limitations, definitions and other information.
TAX-EXEMPT STAUS OF THE UNIVERSITY – The Pennsylvania State University is an
instrumentality of the Commonwealth of Pennsylvania and as such is qualified as a proper
recipient of income that is exempt from federal income tax by virtue of Internal Revenue Code
Section 115. This precludes any requirement of obtaining an additional specific exemption
under Internal Revenue Code 501(c) (3), since the University is already tax-exempt under
Section 115.
TAX DEDUCTIBILITY OF CHARITABLE CONTRIBUIONS TO THE UNIVERSITY –
Contributions to the University are deductible for Federal Income Tax Purposes by virtue of
Internal Revenue Code Section 170 (c) (1) and the applicable regulations there under.
Please feel free to contact me with any further questions, concerns or comments. You can
reach me via email at [email protected].
For The Kids,
Lauren Burke
Donor & Alumni Relations Director
2015 Penn State IFC/Panhellenic Dance Marathon
Appendix B – Vehicle Codes
The Executive Committee requires that all individuals adhere to the canning and
solicitation laws set forth by each state. It is a courtesy that these states permit THON to
can in their counties, so please abide by the laws. It is still required that an organization
check with the local county before canning in their area and produce a permit to solicit in
that borough or municipality. Certain counties have additions to the laws set forth by
their state
PENNSYLVANIA
While canning, individuals must adhere to PA vehicle code 3544 and 3545.
Vehicle Code 3544 – Pedestrians walking along or on highway
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Mandatory use of available sidewalk where a sidewalk is provided and its use is
practicable, it is unlawful for any pedestrian to walk along and upon an adjacent
roadway.
Absence of sidewalk. Where a sidewalk is not available, any pedestrian walking along
and upon a highway shall walk only on a shoulder as far as practicable from the edge of
the roadway.
Absence of sidewalk and shoulder. Where neither a sidewalk nor a shoulder is
available, any pedestrian walking along and upon a highway shall walk as near as
practicable to an outside edge of the roadway and, if on a two-way roadway, shall walk
only on the left side of the roadway.
Right-of-way to vehicles. Except as otherwise provided in this subchapter, any
pedestrian upon a roadway shall yield the right-of-way to all vehicles upon the roadway.
Vehicle Code 3545 – Pedestrians soliciting rides or business
No person shall:
1. Stand on a roadway for the purpose of soliciting a ride.
2. Stand on a roadway for the purpose of soliciting employment, business or
contributions from the occupant of any vehicle.
3. Stand on or in proximity to a highway for the purpose of soliciting the watching
or guarding of any vehicle while parked or about to be parked on a street or
highway.
DELAWARE
While canning, individuals must adhere to the DE vehicle code 4142.
Vehicle Code 4142 – Pedestrians’ right-of-way in crosswalks
No pedestrian shall suddenly leave a curb or other place of safety and walk or run into
the path of a vehicle which is so close as to constitute an immediate hazard.
Vehicle Code 4143 – Crossing at other than crosswalks
Every pedestrian crossing a roadway at any point other than within a marked crosswalk
or within an unmarked crosswalk at an intersection shall yield the right-of-way to all
vehicles upon the roadway.
Between adjacent intersections at which traffic-control signals are in operation,
pedestrians shall not cross at any place except in a marked crosswalk.
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No pedestrian shall cross a roadway intersection diagonally unless authorized by official
traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross
only in accordance with the official traffic-control devices pertaining to such crossing
movements.
Vehicle Code 4146 – Pedestrians on highways; penalty
Where a sidewalk is provided and is accessible, it shall be unlawful for any pedestrian to
walk along and upon an adjacent roadway.
Where a sidewalk is not available, any pedestrian walking along and upon a highway
shall walk facing traffic only on a shoulder, as far as practicable from the edge of the
roadway.
Where neither a sidewalk nor a shoulder is available, any pedestrian walking along and
upon a highway shall walk as near as practicable to an outside edge of the roadway, and
shall walk facing traffic.
Except as otherwise provided in this chapter, any pedestrian upon a highway shall yield
the right-of-way to all vehicles upon the highway.
This section shall not require that pedestrians on one-way roadways of controlledaccess highways walk facing traffic to the nearest emergency reporting device.
Whoever violates this section shall for the first offense be fined not less than $10 nor
more than $28.75. For each subsequent like offense, the person shall be fined not less
than $25 nor more than $50.
Vehicle Code 4147 – Pedestrians soliciting rides or business
No person shall stand in a highway for the purpose of soliciting any employment,
business or contributions from the occupant of any vehicle.
MARYLAND
While canning, individuals must adhere to the MD vehicle code 21.507.
Vehicle Code 21.507 – Certain activities by pedestrians prohibited
Soliciting rides, employment, or business. Except for the occupant of a disabled
vehicle who seeks the aid of another vehicle, a person may not stand in a roadway to
solicit a ride, employment, or business from the occupant of any vehicle.
NEW JERSEY
While canning, individuals must adhere to NJ vehicle code 39:4-34.
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Vehicle Code 39:4-34 – Pedestrian to Use Crosswalk
Unlawful for pedestrians to cross any highway separated by medial barrier except where
a provision is made for a crossing.
On all highways where no sidewalks or paths are provided, pedestrians shall, when
practical, walk only on the extreme left side of the roadway or its shoulder facing traffic.
Where sidewalks are provided, it shall be unlawful for any pedestrian to walk along and
upon an adjacent roadway.
NEW YORK
While canning, individuals must adhere to the NY vehicle code 1156 and 1157.
Vehicle Code 1156 – Pedestrians on Roadways
Where sidewalks are provided and they may be used with safety it shall be unlawful for
any pedestrian to walk along and upon an adjacent roadway
Where sidewalks are not provided any pedestrian walking along and upon a highway
shall when practicable walk only on the left side of the roadway or its shoulder facing
traffic which may approach from the opposite direction. Upon the approach of any
vehicle from the opposite direction, such pedestrian shall move as far to the left as is
practicable.
Vehicle Code 1157 – Pedestrians soliciting rides, or business
No person shall stand in a roadway for the purpose of soliciting a ride, or to solicit from
or sell to an occupant of any vehicle.
No person shall occupy any part of a state highway, except in a city or village, in any
manner for the purpose of selling or soliciting.
OHIO
While canning, individuals must adhere to the OH vehicle codes 4511.051, 4511.48, and
4511.50.
Vehicle Code 4511.051 – Pedestrians Prohibited on Freeways
No pedestrian is permitted within the limits of the right of way of a freeway, except: within
a rest area, in the performance of public works, or as a result of an emergency or a
breakdown of a motor vehicle.
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Vehicle Code 4511.48 – Right-of-Way Yielded by Pedestrians Where there is No
Crosswalk
When not crossing at a crosswalk, the pedestrian must yield the right of way to all traffic
upon the roadway. When between intersections where traffic signals are in operation,
pedestrians shall cross only in marked crosswalks.
Vehicle Code 4511.50 – Walking Along Roadway
Where a sideway is provided and its use is practicable, pedestrians shall not walk along
or upon the adjacent roadway. Where a sidewalk is not available, pedestrians walking
along and upon a highway shall walk only on a shoulder, as far as practicable from the
edge of the roadway. Where neither sidewalk nor shoulder is available, pedestrians shall
walk as near to the outside edge of the roadway and only on the left side of the roadway,
facing traffic. Any pedestrian upon a roadway shall yield the right-of-way to all vehicles
upon the roadway.
WEST VIRGINIA
While canning, individuals must adhere to the WV vehicle codes 17C-10-1, 17C-10-3,
and
17C-10-7.
Vehicle Code 17C-10-1 – Pedestrians subject to traffic regulations; powers of local
authorities.
Local authorities are hereby empowered by ordinance to require that pedestrians shall
strictly comply with the directions of any official traffic-control signal and may by
ordinance prohibit pedestrians from crossing any roadway in a business district or any
designated highways except in a crosswalk.
Vehicle Code 17C-10-3 – Crossing at other than crosswalks.
Every pedestrian crossing a roadway at any point other than within a marked crosswalk
or within an unmarked crosswalk at an intersection shall yield the right-of-way to all
vehicles upon the roadway.
Between adjacent intersections at which traffic-control signals are in operation,
pedestrians shall not cross at any place except in a marked crosswalk.
No pedestrian shall cross a roadway intersection diagonally unless authorized by official
traffic-control devices; and, when authorized to cross diagonally, pedestrians shall cross
only in accordance with the official traffic-control devices pertaining to such crossing
movements.
Vehicle Code 17C-10-7 – Penalty for pedestrians violating the provisions of this
article.
Any person violating the provisions of this article is guilty of a misdemeanor and, upon
conviction thereof, shall be fined not more than one hundred dollars; upon a second
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conviction within one year thereafter, shall be fined not more than two hundred dollars;
and upon a third or subsequent conviction, shall be fined not more than five hundred
dollars.
VIRGINIA
While canning, individuals must adhere to the VA vehicle codes 46.2-924 and 46.2-926.
Vehicle Code 46.2-924 – Drivers to stop for pedestrians.
No pedestrian shall enter or cross an intersection in disregard of approaching traffic.
Vehicle Code 46.2-926 – Pedestrians stepping into highway where they cannot be
seen.
No pedestrian shall step into a highway open to moving vehicular traffic at any point
between intersections where his presence would be obscured from the vision of drivers
of approaching vehicles by a vehicle or other obstruction at the curb or side.
Appendix C – Travel Safety Guidelines
 While canning safely is of utmost importance, traveling safely to your canning destination
and to individual canning locations is of equal importance. The following guidelines are
set forth in concordance with Pennsylvania, Delaware, Maryland, New Jersey, New
York, Ohio, West Virginia, and Virginia Motor Vehicle codes as well as general traveling
safety procedures.
 NOTHING is more important than your safety. If you are tired, ill, or do not feel
comfortable driving, do not go. There are other opportunities to raise awareness and
funds and stay close to school.
 If a member of your canning trip is unable to leave until later Friday night, wait until
Saturday morning to leave when the sun is up and you’ll be better able to travel safely.
No number of missed canning hours is worth your wellbeing.
 While traveling, make sure that every member of your trip is seat belted, that nothing is
obstructing the driver’s view, and that the driver has minimal distractions. The driver
should not participate in texting while driving or any other unsafe driving behavior.
Should you encounter inclement weather, do not hesitate to pull over and wait for it to
subside.
 If anything were to happen to your group while traveling. Please call 1-800-392-THON
(8466), and someone will answer your phone call. This number is available on all
canning materials as well, so it should be readily available within your car should you
ever need it.
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 Additionally, if you ever feel that you’re being forced to fundraise, please contact a
member of the Executive Committee or submit an anonymous tip on the canning page
on THINK. At no point will your name be used, but mandatory fundraising is completely
unacceptable and organizations found participating in such will be met with the
appropriate consequences.
 Before traveling to your destination, check the following:
o
Does the car have the proper number of functioning seat belts?
o
Is the driver’s license up to date?
o
Does the car have proper documentation including up-to-date inspection,
registration, and insurance?
o
Is the driver alert and comfortable driving?
o
Have you checked the weather for your destination and along your route?
 Vehicle Codes
o
Driving Without A Valid License: In all states, traffic laws make it unlawful to
operate a motor vehicle when:
o
The vehicle operator has never been issued a driver's license from the state
department of motor vehicles,
o
The vehicle operator currently has his or her driver's license temporarily
suspended, or
o
The vehicle operator has had his or her driver's license permanently revoked.
o
Failure to Produce Proof of Insurance: In every state, drivers are required to
demonstrate the ability to pay up to a certain amount to cover their liability if they
are involved in a motor vehicle accident. All states do require some form of proof
of financial responsibility.
 Across all states and D.C., penalties for a first-time offense for driving without insurance
range from the imposition of a $100 fine, to a one-year driver's license suspension.
o
Driving Without Valid Vehicle Registration: In every state, traffic laws make it
unlawful to operate a motor vehicle when:
o
The vehicle has never been registered with the state department of motor
vehicles (or motor vehicles bureau) in the state where it is primarily used.
o
The vehicle's once-valid registration has expired (i.e. required fees and filings
were not submitted to the state motor vehicle department within the registration
period).
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o
Driving With Expired Inspection: The purpose of a safety inspection is to make
sure your vehicle has all of the necessary equipment to operate safely on public
roadways. Some, but not all, states require a vehicle inspection before your
vehicle can be legally registered.
 Items checked during a safety inspection include:
o
Seat Belts
o
Brakes
o
Frame and wheel fasteners
o
Tires
o
Lights
o
Windshield wipers and blades
o
Mirrors
o
Steering
 Whether or not inspection is mandatory in your state, a safety inspection will certify that
your car is safe enough to travel the distance that many canners travel. Make sure
before traveling that all of the above items and any other necessary items are fully
functional. Many states will not permit a car to be fully registered until it passes
inspection, so verify that the car has both a valid inspection and registration before
departing.
 Seat Belt Laws: ALL STATES REQUIRE THAT SEATBELTS ARE TO BE WORN AT
ALL TIMES WHILE A MOTOR VEHICLE IS BEING OPERATED.
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Appendix D – Important Dates
Important Dates 2014
September 5, 2014

2015 splits and pairings due by 5pm
September 11, 2014

AAF Workshop 1
September 16, 2014

THON Chair Workshop 1
September 19, 2014


Fundraising Window opens
AAF Applications due
October 1, 2014

AAF Workshop 2
October 11, 2014

Go State, Beat Cancer: 12 – 4 pm, Heritage Hall
October 15 – 17, 2014

Materials Distribution
October 17 – 19, 2014

Canning Weekend 1
October 20, 2014

Canning Drop Off 1
November 5 – 7, 2014


Materials Distribution
THONvelope Distribution
November 7 – 9, 2014

Canning Weekend 2
November 10, 2014

Canning Drop Off 2
November 11 – 13, 2014

AAF Workshop 3
November 12, 2014

100 Days ‘til THON 2015!
December 2, 2014

THONvelope Recollection Week
December 3 – 5, 2014

Materials Distribution
December 5 – 7, 2014

Canning Weekend 3
December 7 – 8, 2014

Canning Drop Off 3
December 10 – 12, 2014

Materials Collection
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Important Dates 2015
January 22, 2015



Online Dancer Pre-Registration Opens
Pass List Opens
Mr. & Mrs. THON Pageant
January 25, 2015

THON Community Unity
January 26, 2015

Online Dancer Pre-Registration Closes
January 27, 2015

THON Chair Workshop 2
January 29, 2015

Road to THON Celebration
February 2, 2015

January 12, 2015
February 3, 2015

February 9, 2015

Last day to submit Alternative Fundraiser
Requests
In-Person Registration for Independent Dancer
Couples, Lottery Organization Couples (including
Commonwealth Campuses in the lottery)
In-Person Registration for Commonwealth
Campuses, Greek Organizations, Special
Interest Organizations, General Organizations
Donation Box Deadline
February 6, 2015 *

Lottery Entrants should expect notification
February 8, 2015

Pass List Closes
February 10, 2015

All Dancer Mail due by 7 pm
February 11, 2015
February 20, 2015



Dancer Meeting #1
Color Wars Kick Off
Dancer Meeting #2: 4pm in Multi-Sport Facility
February 20 – 22, 2015

THON WEEKEND 2015!

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