How to Update AvianX-Zink COGS Database
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Table of Contents
Modifications .......................................................................................................................................................................... 3
Summary ................................................................................................................................................................................. 3
Using MDS from End User Perspective ................................................................................................................................... 3
Testing the Effects of Changes ................................................................................................................................................ 6
Other Functionality ................................................................................................................................................................. 7
Exporting data from TARGIT ................................................................................................................................................... 8
Table Structure........................................................................................................................................................................ 8
APPENDIX A - Connecting to MDS........................................................................................................................................... 9
Connecting with Excel – This step is a one time process .................................................................................................... 9
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Modifications
Version
1.0.0
Date
9/21/2016
Modifications
Original
Summary
Cost of goods (COGS) for Avianx and Zink is stored in a master data services table called “AvianX-Zink-Costs”.
TARGIT and the P&L integration processes make use of this to determine gross margin. This is only used in
two instances:
1. AvianX/Zink stuff shipped in WGI
2. Quickbooks. The cost is not correct in Quickbooks.
See Appendix A for instructions on how access master data services.
Using MDS from End User Perspective
1. Open Excel. Select “Master Data”
2. Select Connect (see “SETUP”)
3. Select “Model”. Select “Version”. “Select “Avianx-Zink Cost”
4. Load Records
When linking COGS TARGIT attempts to link in the following order:
a. Model (Dim_Item.Model). Used by Quickbooks *
b. TARGIT Model (Dim_Item.Model). Used by Quickbooks *
c. Item_Number (Fact_Sales.Third_Item_Number ). Used by AvianX that was shipped from WGI
*Quickbooks data exported using a Quickbook API. That API sometimes doesn’t parse out the item
number very well. TARGIT Model is really a reference to how to looks from API.
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Field
Name
Description
System generated. Do not update.
Code
System generated. Do not update.
Model
GP_Model
TARGIT_Model
Model Number in Quickbooks
GP model
Model Number in TARGIT
Item_Number
Third_Item_Number in TARGIT
Item_Description
Second_Item_Desc
ItmClscd
Material_Cost
Labor_Cost
COGS
Duty
Commission
Freight
UOM
Company_ID
Year
Item Class in Dynamics GP
Cost of Goods
Where the item originates from
Notes
Do Not Touch. This needs to be unique. It
is generally best to let the system default
a unique id
Do Not Touch. This needs to be unique. It
is generally best to let the system default
a unique code
Required
Optional. Reference only.
Optional. Only used in instances where
the real model number and what is
exported by Quickbooks API doesn’t
match
Optional. Only used instances where the
model is shipped out of WGI
Optional. Reference only
Optional. Reference only.
Optional. Reference only.
Optional. Reference only.
Optional. Reference only.
Required
Optional. Reference only.
Optional. Reference only.
Optional. Reference only.
Optional. Reference only.
Required
Required
5. Click Publish
-Correct any errors as necessary
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6. Special Notes on Deleting
a. Select the entire row you want to delete.
b. In the Publish and Validate group, Click Delete
c. On the confirmation dialog box, Click ‘YES’
d. Publish changes
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Testing the Effects of Changes
Two SSRS Reports were created to allow the user to test the effects of changes to the COGS.
1. AvianX-Zink COGS MDS Checker by Item
http://psdwprod01/Reports/Pages/Folder.aspx?ItemPath=%2fAVIAN-ZINK&ViewMode=List
Left side is the COGS currently. Right Side is the New COGS
2. AvianX-Zink COGS Checker
Very similar to the report above just aggregated at higher level.
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http://psdwprod01/Reports/Pages/Report.aspx?ItemPath=%2fAVIAN-ZINK%2fAvianx-Zink+COGS+Checker
Other Functionality
1. MISSING COGS REPORT
This looks for instances where there is not a model number between Avianx/Zink Record and MDS. If
there are any records.
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Exporting data from TARGIT
Ideally TARGIT should be used to determine the cost of goods calculation that used to submit P&L data to
JDE. All dashboards are stored in “Shared / 2.5.0 Accounting & Finance /Quickbooks.
1. QuickBooks P&L Calculation
Formats all data in a way that makes it P&L upload ready.
2. Quickbooks Validation
- Quick dashboard to compare Quickbooks records to TARGIT data.
Table Structure
Cost of Goods information is stored in an MDS data table.
PSDWPROD01.MDS.mdm.vw_avianx_Zink_Cost
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APPENDIX A - Connecting to MDS
Connecting with Excel – This step is a one time process
A. First need to install the MDS Addin for 2014. There are three ways to do this:
Option 1: F:\business intelligence\MDS\Software\MasterDataservicesExcelAddin
Option 2: https://www.microsoft.com/en-us/download/details.aspx?id=42298
Option 3: http://psdwprod01:8081/default.aspx
B. Set up connection
1. Select Master Data
2. Click Connect. Create New Connection
3. Add Connection Information
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4. Click Test Connection
5. Click Connection
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