Event Registration Instructions
All student organization events must be registered through Connect. To access Connect, visit
baylor.edu/baylorconnect. Click on the Connect button.
Use your Bear_ID (Bobby_Baylor) and password to login.
Select the organization portal for which you are submitting the event from ‘My Memberships’.
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Select ‘Events’ on the white toolbar.
To begin the event registration process, select ‘Create an Event’.
From the Events tab, you can also view all upcoming events for your organization, track attendance at
past events, and view forms that may be associated with the events process. Additionally, you can view
where other events are in the approvals process or resume an incomplete submission.
Please provide as many details as possible regarding your event. If information changes, this form can
be edited but must be re-approved by your advisor and the Department of Student Activities.
You can select whether to have your event shared with the public, Baylor community, your
organization, or just specific groups within your organization. Please note any event you select to have
placed on the Public + Website will be pushed to your organization’s website through OrgSync (should
you select to use this feature) as well as the all-University calendar through Connect. Any event for
which you select ‘Baylor’ will automatically push the event to the all-University calendar through
Connect.
To move to the next phase of the event registration process, select ‘Create Event’.
As the event organizer, your information will be pre-populated within the form, but can be edited. All
of the information is required to advance in the form.
Please enter the requested information. The event form will use your responses to create specific
directions, so it is important to select the accurate descriptors to receive accurate registration
information.
You will also enter the advisor’s e-mail address that will approve this event. Please remember this must
be your full-time Baylor advisor.
Please select all options that apply to your event.
Based upon the even registration details you have provided, the form will provide instructions
required to successfully complete the registration for your event. This could include additional
messaging such as the following examples.
After selecting your location, you’re almost done! You can either go back and edit the form or hit ‘finish’
to complete the request. This will immediately send an e-mail request to your advisor for approval.
After submitting your request, you can track the approval process or edit the request.
The form will provide contact information/instructions on how to reserve the space for your event.
Please remember you, as the event planner, are also responsible for reserving your location. Student
Activities approval does not guarantee space approval. The form can be edited at anytime should your
location change.
Troubleshooting the Event Request System
I submitted my event a few days ago, but haven’t received approval.
Depending on the complexity of the event, requests can take up to 72 hours to approve after the
advisor has approved the event. You can track the request (including advisor approval) by reopening the
event on Connect.
My date/location has changed. Can I edit my event?
Yes! Please remember, however, anytime you edit the event it will need to be re-approved by both your
advisor and Student Activities.
The form lists space for up to 5 student organization advisors to approve the form. Do I need to list all
of the advisors and do they all need to approve the form?
While the form gives space to list all of your advisors, only one needs to approve the form. Listing
multiple advisors will help expedite the process in case one advisor is out of the office. Please ensure
you are only submitting your Baylor advisors and that their e-mail addresses are correct prior to
submitting the form.
My advisor did not receive a request for approval notice from Connect. How can they receive that
notice so they can approve the form?
Occasionally e-mails will be sent to the junk folder, so it is recommended an advisor check there first.
Otherwise, please double check you have entered their e-mail address correctly. If there was an error,
you can edit the address in the form and hit re-submit.
I received messaging about completing additional forms for my event. Where can I access those?
The Sales & Solicitation, Speaker, and Exception request can be accessed and completed through the
‘Forms’ tab in Connect. Both the Travel and Special Events form can be found on the Student Activities
website and must be completed and submitted in their paper form.