CHAPTER BOARD JOB DESCRIPTIONS
Executive Board
President *Past and Incoming Presidents (Optional and same job description as President and
VP)
Leadership
 Uphold the mission and vision of US Lacrosse
 Ensure the chapter identity and mission is consistent with the (CES) initiative
(appendix I of the CES document)
 Drive the implementation of the Chapter Effectiveness Subcommittee (CES)
Initiatives
 Lead the Constituent Support Budget process, engaging and understanding needs of
all key constituent organizations, delivering an annual budget plan by August 1st
 Lead the local chapter Board of Directors (BOD) through the annual chapter
certification process
 Represent US Lacrosse in an appropriate manner at all times during tenure of
service.
Communication
 Serve as the primary contact to US Lacrosse Staff and have a working knowledge of
US Lacrosse operations.
 Agree to communicate with all US Lacrosse Staff in a timely and professional manner
 Provide timely, responsive assistance to all USL constituents and constituent
organizations.
 Lead the development of the communication plan per the CSB to all key constituents
organizations
 Communicate all US Lacrosse correspondence to the chapter board in a timely and
effective manner.
 Lead local chapter BOD meetings, providing agendas beforehand and meeting
minutes in a timely manner
 Attend all US Lacrosse Chapter/Regional Development meetings and the Annual
National Convention.
Fiscal Responsibility
 Create and submit an annual budget through facilitation of the Constituent Support
Budget (CSB) process
 Ensure that the chapter financials are updated and reviewed at each chapter BOD
meeting
 Apply for additional grant funding as needed
Governance
 Understand and agree to abide by the US Lacrosse Chapter Agreement
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Understand and adopt the By-Laws of US Lacrosse
Agree to have no conflicts of interest of any kind and at any time during tenure of
service (each executive board member is required to sign the USL Conflict of Interest
form prior to tenure)
Preside over all meetings and calls of the chapter.
Ensure the chapter has submitted all certification (compliance) documents to US
Lacrosse by the due dates.
Oversee the accuracy and timely completion of the annual chapter participation
report
Establish and implement a nominating process that is designed to achieve broad
local constituent representation on the chapter board of directors.
Identify through the nominating process individuals to serve on the board of
directors and chapter committees with the necessary skill, passion and engagement
to enable the chapter to fulfill its duties and responsibilities to local constituencies
and US Lacrosse.
Develop and implement a succession plan for the next president that provides the
incoming president with at least one year of service as vice president before
becoming president.
Vice President
 Have general knowledge of US Lacrosse operations.
 Preside over all meetings and calls of the chapter when the President cannot be
present.
 Take over the responsibilities of the president when necessary.
 Ensure the chapter is in compliance with US Lacrosse at all times.
 Assist in delegating specific responsibilities to chapter board members to ensure
activity.
Secretary
 Draft agenda for meetings and calls based on chapter activities.
 Inform USL of any chapter board member changes.
 Coordinate meetings and calls alongside the president.
 Take minutes of all meetings and calls and send to website coordinator to post on
the chapter website.
 Assist with compliance (certification) paperwork.
 Keep an updated list of chapter board members (board roster) with contact
information.
 Keep a record of the chapter bylaws and any other historical documents.
Treasurer
 Ideally the treasurer should be, by profession, a CPA. If not, then an individual who
has great familiarity with financial and tax matters.
 QuickBooks is the recommended software for maintaining the chapter’s financial
records.
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Assist the chapter in keeping to a calendar fiscal year (Jan 1 – Dec 31).
Must be prepared to produce financial statements, including an income statement
and a balance sheet, in a format that accurately reflects the operations of their
chapter.
Reconcile the bank or bank accounts of the chapter on a monthly basis.
Prepare the tax returns, both federal and, as required, local tax returns on an annual
basis.
Abide by all US Lacrosse and non-profit regulations for book keeping, filing and
financial procedures.
Board Positions
Coaching Education Coordinator
 Serve as primary contact to USL Coaching Education & Training staff.
 Serve as primary clinic coordinator who works with USL on behalf of the host
chapter.
 Work with USL to complete all necessary clinic hosting materials including the Clinic
Marketing Plan and Site Information Worksheet
 Proactively seek out clinic and training opportunities through USL for coaches.
 Report on clinic participation numbers, budget and overall turnout to the chapter
board.
 Provide USL with feedback about your clinic hosting experience.
 Encourage coaches within the chapter area to become certified through the
Coaching Education Program.
Officials and Umpires Representatives (1 for each game)
 Both reps should serve as a contact for USL Officials and Umpires efforts on behalf
of the chapter to recruit, train, and retain high-quality lacrosse officials.
 Be actively involved in the Local Officials Association (men’s game) and/or Local
Umpire Board (women’s game) within the chapter’s boundaries.
 Be actively engaged in, and connected to, the USL officials structure – Sub-district
Coordinator, District Coordinator, and District Governor (men’s game); Local Board
Chair, Region Chair, Super Region Chair (women’s game).
 Lead efforts to recruit new officials within the chapter area, schedule and administer
trainings for new and current officials, and report on recruiting and training efforts to
USL and the chapter board.
 Promote USL’s Officials Education & Training Program throughout chapter area and
make use of USL resources in the recruitment and training of officials.
 Work in conjunction with the Local Board Chair and Sub-District Contact when
holding Officials Training Sessions.
 Become a conduit for communicating information for the Officials Organizations to
the constituents in the area.
 Be active and provide assistance in the recruitment process.
 Budget and write grant applications to financially support the officials’ organizations.
Events Coordinator
 Coordinate all chapter special events with appointed committee members.
 Follow, to the best of the abilities of the chapter, USL insurance and risk
management.
 Coordinate clinics with local collegiate and post-collegiate players for youth and high
school players.
 Serve as chapter primary contact for U.S. National Team Clinics.
 Work with National Tournament chair to coordinate try-outs (depends on the
chapter).
 Contact USL with all leading event details at least 2 months prior to upcoming
events.
 Provide the chapter board with reports on budget numbers, attendance, event
successes and failures.
 Provide USL with recommendations on how national can better support chapter
events.
Diversity Representative
 Ensure inclusion is an overarching initiative of the chapter. Serve as a resource for
First Stick program teams.
 Serve as a leader to create relationships with local YMCA’s, JCC’s, Parks & Recs and
school programs and boards.
 Serve as a conduit between the chapter and any inner-city and/or underserved areas
with lacrosse or the desire to start a lacrosse program.
 Create diversity program ideas and present them to chapter board.
 Provide USL with diversity development updates when applicable.
Communications & Website Manager
 Serve as the primary contact for chapter web content related updates, inquiries &
changes.
 Responsible for keeping all website information up to date.
 Specifically post meeting dates, agendas and minutes for members.
 Assist chapter with blast emails and electronic correspondence when applicable.
 Provide the chapter board with reports on website traffic.
 Work with USL to provide national content on chapter site.
Sportsmanship Coordinator
 Serve as the primary contact for USL staff specifically regarding Positive Coaching
Alliance (PCA) Workshops and Webinars, Sportsmanship Card Program and Youth
Rules Development.
 Promote the US Lacrosse Gold Stick Standards
 Support and promote US Lacrosse Women’s and Men’s Game Safety Campaigns and
Initiatives.
Youth Representative - 1 BOYS/1 GIRLS (both or one)
 Introduce USL PE Curriculum and training into schools.
 Promote the US Lacrosse Gold Stick Standards to leagues
 Abide by, to the best of your ability, USL Insurance & Risk Management Guidelines.
 Follow USL recommendations and rules on play to the best of your ability (i.e.
participation guidelines)
 Share the needs of the youth league(s) with the chapter board
 Communicate with the youth league(s) about chapter/USL initiatives that affect them
Middle and High School Representative - 1 BOYS/1 GIRLS (both or one)
 Create relationships with private & public school boards via Athletic Director’s and PE
Teachers.
 Introduce USL Physical Education (PE) Curriculum and training into schools.
 Promote the US Lacrosse Gold Stick Standards to leagues
 Abide by, to the best of your ability, USL Insurance & Risk Management Guidelines.
 Share the needs of the middle and high school programs with the chapter board
Chapter Teams Coordinator(s)
 Serve as USL’s frontline contact for each participating chapter team(s) i.e. USL Youth
Event Teams.
 The chapter can have one contact for all teams or multiple coordinators to help with
coordination and support of all teams.
 Work with USL staff to provide all the appropriate payments and paperwork in a
timely manner.
 This position must also provide a complete recap of the event to the chapter board
including overall experience, operation and budget details.
Hall of Fame and Special Awards Coordinator
 Work with chapter board to provide a nomination process for Hall of Fame inductees
and other awards.
 Appoint chapter Hall of Fame nomination committee for any Hall of Fame
recognitions.
 Coordinate and host chapter Hall of Fame and awards recognition banquet.
 Manage budget for chapter Hall of Fame and awards recognition banquet.
 Administer any process by which the chapter acknowledges people, teams or
leagues for awards such as sportsmanship, honor the game, man of the year,
woman of the year, etc.
Program & Grant Coordinator
 Chapter Grant duties - This position must also provide a complete recap of grant
related activities to the chapter board including operation, budget details, applicants
and awards.
 This position supports the New Start Program, Physical Education Workshop
Program, Soft Lacrosse Equipment Grant, First Stick Program, Sportsmanship
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Matching Grant Program, AED Matching Granting Program and the Fast Break
Initiative.
Expectations of the Program & Grant Coordinator include, but are not limited to:
o The Program & Grant Coordinator serves as the frontline contact for new and
developing lacrosse programs that need advice and guidance.
o The Program & Grant Coordinator’s contact information will be provided to
anyone that applies to the New Start Program and/or who inquires about
starting a lacrosse team. His/her contact information will be sent via email
from the US Lacrosse Sport Development Programs Department, and will also
be posted on the US Lacrosse Chapter webpage.
o The Program & Grant Coordinator will connect with the local school, team,
etc. that is applying to any of our programs and grants to ensure they
understand who we are and what we do.
 Potentially write a recommendation letter and/or ensure the US
Lacrosse Sport Development Programs Department understands that
the local chapter supports their grant application and initiatives.
o Follow up with the local school district or community-based group after the
received the training (if awarded).
o Help support local entities who were not awarded. For example, administer a
local grant through the chapter that provides funding or equipment to
programs in need. Communicate to the US Lacrosse Sport Development
Programs Department who was awarded funding or equipment through the
local grant.
o Coordinate the Fast Break “super weekend” with the Programs Manager if
the chapter is awarded.
Fundraising/Sponsorship Coordinator
 Serve as chapter liaison to USL’s Foundation Department.
 Provide proposals for the chapter board to vote on supporting Team USA donations
and/or annual chapter gifts to First Sport Society.
 Develop and implement fundraising/sponsorship initiatives for the chapter
 Provide chapter board with fundraising and sponsorship totals and planned drives
 Work with chapter executive board to establish annual fundraising and sponsorship
goals
Marketing/Membership Representative
 Coordinate with USL for chapter marketing giveaway needs.
 Coordinate chapter tent, booth or table set-ups at local high school, collegiate, postcollegiate, professional, and league tournaments.
 Create relationships with local college, post-collegiate and professional teams.
 Provide USL membership information at area events for recruitment and retention
efforts.
 Develop membership retention efforts at all constituency levels.
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Develop local sponsorships and media relations for chapter hosted events, programs
& initiatives.
IRS Specialist & Legal Counsel
 IRS – Assist the chapter treasurer with file and document preparations. Any
requirement of a chapter treasurer to file a 990 or more will require the guidance of
a professional if the treasurer is not a tax specialist or certified CPA. If possible, this
work should be made available to the chapter pro bono.
 Legal Counsel – Assist the chapter with legal issues. In the event there is an issue,
the board should confer as to whether or not their legal advisor or potential
mediator should be a non-partisan third party and non-board member. A chapter
should not feel obligated to pursue any legal threats or defense without consulting
USL first. If possible, this work should be made available to the chapter pro bono.
Liaison Positions
The following positions are functions of the Women’s and Men’s Games of US Lacrosse.
Thus, report directly to the US Lacrosse Women’s and Men’s Game Coaches
Subcommittees. However, the person who serves in these positions can also sit on the
chapter board and might already. If they do not, the chapter can invite this person to
participate with the chapter and educate the chapter on the all-American and National
Tournament processes. We encourage open dialogue between all USL volunteers who
serve in the same geographic areas.
Women’s Game All-American and All-Academic Chairs
 For specific information about the All-American (AA) and All-Academic (AAT)
processes run by the USL Women’s Game please click here:
http://www.uslacrosse.org/TopNav2Left/Players/HighSchool/GirlsHighSchoolAllAmeri
canProcess.aspx
 In addition to the chair’s role in the AA and AAT processes, the chair should serve as
a liaison to the chapter board. Their role is to inform, educate and provide answers
to questions the chapter board may have about the process. If this individual serves
on the chapter board already then their liaison duties to the chapter board can be
conducted at regular chapter board meetings.
 Per USL, a separate committee made of head varsity high school girl’s coaches
handles the processes most of the time. If this is the case, then the duties listed
above should be done via email, phone or in person with the chapter.
 Where applicable the chair can also solicit the chapter for volunteer assistance and
communication to eligible chapter members.
Women’s Game National Tournament Sub Regional Selection Chair
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For specific information about the USL National Tournament please click here:
http://www.uslacrosse.org/TopNav2Right/Events/2013WomensNationalTournament.
aspx
National Tournament Sub Regional Chair handbook review.
In addition to the chair’s role for their local National Tournament selection process,
the chair should serve as a liaison to the chapter board. Their role is to inform,
educate and provide answers to questions about the process. If this individual serves
on the chapter board already then their liaison duties to the chapter board can be
conducted at regular chapter board meetings.
Per USL, a separate committee most of the time handles the processes for National
Tournament selection. If this is the case, then the duties listed above can be done
via email, phone or in person with the chapter. The chair can also solicit the chapter
for volunteer assistance with try-out processes and communication to eligible
chapter members.
Men’s Game High School Area Chair
 For specific information about the All-American (AA) and Academic all-American
(AAA) processes run by the USL Men’s Game please click here:
http://www.uslacrosse.org/TopNav2Left/Players/HighSchool/BoysHighSchoolAwards.
aspx
 The chair should serve as a liaison to the chapter board and all high school area
coaches. Their role is to inform, educate and provide answers to questions the
chapter board and high school area coaches may have about the process. If this
individual serves on the chapter board already then their liaison duties to the chapter
board can be conducted at chapter meetings.
 Per USL, a separate committee made of high school boy’s coaches and officials may
handle the voting processes. If this is the case, then the duties listed above can be
done via email, phone or in person with the chapter.
 Where applicable the chairmen should also solicit the chapter for volunteer
assistance and communication to eligible chapter members.
 All information regarding the Area Chair position can be found at:
http://www.uslacrosse.org/Portals/0/mens_div/pdf/2013HSAAhandbook.pdf. This
handbook is updated annual and includes all deadlines and required forms.