Paper 1.
Agenda. Steeple Barton Parish Council. Meeting 21st December 2009.
STEEPLE BARTON PARISH COUNCIL
To: ALL MEMBERS OF THE STEEPLE BARTON PARISH COUNCIL
You are hereby summoned to attend a MEETING of STEEPLE BARTON PARISH
COUNCIL to be held on MONDAY, 21st DECEMBER 09 at the ALICE MARSHALL
HALL, MIDDLE BARTON, commencing at 8pm for the transaction of the business
set out in the agenda below.
_______________________
Clerk to the Parish Council
8TH December 09
Email: [email protected] Tel: 01869 340335
PUBLIC QUESTION TIME
Prior to the council meeting commencing there will be an opportunity of up to 15
minutes for members of the public to make comments and to ask questions of
the Parish Council.
AGENDA
1. To receive apologies for absence.
2. Declarations of Interest.
To receive declarations of interest in accordance with the council’s Code of
Conduct (and section 106 of the Local Government Finance Act 1992).
3. Minutes of the last meeting.


To approve the minutes of the Parish meeting held on 16TH November 09.
(Paper 2 and 2a).
Matters arising (for information only).
4. Emergency Planning.
To receive a presentation from Ian Travers Smith, Business Continuity
Manager, Oxfordshire County Council Emergency Planning Unit about the
advantages of Emergency Planning within a village community and to
discuss the actions that are required to implement an Emergency Plan.
Paper 1.
Agenda. Steeple Barton Parish Council. Meeting 21st December 2009.
To ask questions and then to discuss and consider an action plan for
Emergency Planning within the Barton’s community.
5. School matters affecting the Community.
 To receive a written report (Paper 14) from Richard Kennel, Chairman
of the Governors at Middle Barton School, about school matters which
affect the community of Middle Barton.
 To receive a copy of the School Governors meeting minutes (Paper
13).
6. Storage- The Chair.
To discuss and consider the invoice from Sue Lawrie for the storage of
council papers at her house, subsequent to her resignation as Parish
Clerk.
7. Health and Safety and risk assessments for Assets- The Chair.
To discuss and consider health and safety checks and risk assessments of
assets and to create an action plan.
8. Creative opportunities to improve Arts, Sport and Leisure in the
Barton’s – Cllrs. Henderson and Belcher.
To receive a report from Cllr. Henderson and Cllr. Belcher on the working
party meeting that took place on the 17th December to discuss and
consider how the PC could work to improve Arts, Sport and Leisure in the
Barton’s.
9.
Hedge and parish council land at 6, Hollier’s Crescent- The Chair.
To discuss and consider action to be taken in response to the email
received from Mrs. Beale. (Paper 8). This e-mail refers to the letter sent
about the land owned by the Parish Council and its surrounding hedge.
10. Horse chestnut tree, Kirby Close-The Chair.
To discuss and consider action to be taken in response to the email
received from Mr. And Mrs. Shorey of Kirby Close. (Paper 12). This email refers to the letter sent about the horse chestnut tree on land owned
by the Parish Council in Kirby Close.
11. Vehicle activated sign (VAS) at the entrance to the village- The chair.
(Paper 9).
a. To inform the parish council about progress with respect to the
permanent VAS.
b. To inform and consider a proposal for a temporary VAS.
12. Communication within the Parish Council- The Chair.
To discuss and consider ways that communication within the Parish
Council could improve between council meetings, to ensure responses to
residents are prompt.
13. Tenders for Grass Cutting and Planters at the edge of the village –
The Chair.
Paper 1.


Agenda. Steeple Barton Parish Council. Meeting 21st December 2009.
To receive an update on the tender that has been accepted for grass
cutting within the village.
To receive an update on a tender being prepared for the planting of the
boxes at the edge of the village.
14. Reports.
a)
Highways, pavements and verges- Cllr Henderson.
To receive a report on Highways, pavements and verges.
b)
Transport- Cllr Dyer.
To receive a report on transport issues affecting the parish.
15. Planning applications.

To report the granting of planning permission to
a. Erection of single storey side extension and conversion of
integral garage to form additional living accommodation at 46,
Hollier’s Crescent, Middle Barton.
b. Erection of two storey and first floor side extension at 58,
Hollier’s Crescent, Middle Barton.
16. Finances- The Chair.
a. To discuss and consider applications received from youth organisations
in the village for donations of £100. These will be made for any
task/activity that will, in the Council’s view, benefit the village. (Paper
10).
b. To update the parish council with the progress of the internal and
external audit for the year 2008-9.
c. To approve and adopt the Financial Regulations for Steeple Barton
Parish Council as set out in paper 5.
d. To inform the parish council about the purchase of a projector and
screen for the display of council papers and presentations at Council
meetings.
e. Accounts for Payment
i. To consider and approve accounts for payment. (Appendix A
December 2009 –Paper 3 and December Budget Tracker- Paper
4).
f. To receive an update from the Finance sub committee on the following
agenda points:
i. Grass tendering process and the granting of the contract to M&D
Gardening Services.
ii. The final precept budget and application.
iii. Terms and Conditions of Parish Council Clerks.
g. To receive, discuss and consider a paper from the Chairman on the
terms and conditions of the Parish Clerk, following a National
Paper 1.
Agenda. Steeple Barton Parish Council. Meeting 21st December 2009.
Agreement negotiated by the NALC and the SLCC. This agreement,
referring to the terms and conditions of employment for clerks and
other officers of town, parish and community councils, replaced the
agreement established in 1996, and was implemented on January 1
2005 following its formal adoption by both organisations.
17. To receive reports from Councillors who are not members of the
Parish Council.
18. To receive items for next agenda.
19. Date and location of next meeting
To confirm the date of the next meeting, this is scheduled for
Monday 18th January 2010 at the Alice Marshall Hall, Middle Barton at
8pm.
Paper 1.
Agenda. Steeple Barton Parish Council. Meeting 21st December 2009.
Papers enclosed to support agenda.
Paper number(s).
Paper title
1.
Agenda SBPC December 2009.
2.
Minutes of the Parish meeting held on
the 16th November 2009.
2a.
Appendix A to minutes 16th November
2009.
Agreed accounts for payment.
3.
Appendix A to agenda 21st December
2009. Accounts for payment.
4.
December 09 Budget Tracker
5.
Steeple Barton Parish Council Financial
Regulations.
6.
Minutes Finance sub committee 14 th
October 2009.
7.
Minutes Finance sub committee 2nd
December 2009.
8.
Hedge at 6, Hollier’s Crescent.
9.
Vehicle activated signs.
10.
APPLICATIONS RECEIVED FROM YOUTH
ORGANIZATIONS IN THE VILLAGE FOR
DONATIONS OF £100.
11.
Invoice from Sue Lawrie.
12.
Horse chestnut tree Kirby Close
13.
Middle
Barton
minutes.
14.
Report from the Chair of Middle Barton
School Governors about school matters
concerning the community.
School
Governor’s