WRUFC Ltd Club Meeting April 18th 2013
Thursday 18th April 2013
Cawkill Park
No
Item
1
Attendees
2
3.
Apologies
Minutes of last meeting (21/3/13)
4.
May Ball
Notes
David Broadley (Chair), Lee Featherstone, Jim Chapman (CCC), Andy Walker, Chris Taylor,
Richard Pearson, Pete Taylor, Ian Woodman (CVC) Jim McRobert (Hon Sec) Bruce Storr
(President)
Cheryl Woodman, Brian Carlisle, Helen Simpson (Hon Treasurer) David Ward (Vice Chair)
Minutes read & approved Proposed. Jim Chapman
Seconded. Andy Walker
Brian Carlisle to be asked to do the auction (agreed), free Champagne on entry, few spare
seats. Will have some blind items and auction some items will look at the Top 10 Band Disco
Band Disco Heads & Tails Table Quiz (Steve Allen)
Electrician P Orton to follow up - looking for 9 people ( ladies)
Actions
Who / By
None
None
None
P Orton to
chase up JIM/
LF
5.
Coaching
CPD's generally well attended, need to see how we improve monitoring of coaching next
season. U 17's will be seniors next season Jim Jones not available next season, possibly run 2
teams. The U 16's playing for U 17's will move to other clubs unless they can play for U 16's Jim
Chapman will assist Richard Pearson for the 1st team still need more older players to be
involved for grunt factor, the team will be in a better position than 12 months ago.- need to
get more monitoring and getting the head coaches to be skilled up. Have we got the right
people in the right slots? Define Head Coach role better - encourage more to go on courses
Pete Taylor to
check rules on
playing down
for U16's
NEW CCC
Define Head
Coach role
6.
Officers for 2013-14
Jin to circulate
details
7.
Development
The following positions will require nominations before the AGM
Club Coach Coordinator
U 8's Coach , Team Manager Coach assistants
Membership Secretary
Webmaster
Sponsorship Coordinator
Club budget £800,000. LF doing bid for Sport England Inspired Facilities bid £50k CT looking at
various pots that we can tap into best case scenario is £900K is achievable. Must have a clear
plan in slick & professional manor. Team meeting fortnightly, Thursday 7th May Northallerton
WRUFC Ltd Club Meeting April 18th 2013
Thursday 18th April 2013
Cawkill Park
8.
9
Welfare
International Ticket Sales
10
Fund Raising / Sponsorship
Rugby Club re funding. The committee fully behind the project,
No welfare issues this month
The Autumn International tickets will be on sale via the web site & D Broadley
Form will be on Pitchero Autumn International's all must be applied and Rules & Regulations
Sponsorship - we need to be seen to raise money
Must have each team buying into the fund raising events - Team Managers must come to
meetings starting with AGM next month Team Managers meeting (Jim)
Sportsman's dinner President & Chairman will do Sportsman's dinner
Need mechanism for leading and management - Via Head Coaches & Team mangers
Letter To E Theakston re Sponsorship
JIM (HS)
Team
Managers
meeting (Jim)
Sportsman
Dinner (DB)
Jim
E Theakston
letter
11
Treasurer
1 Sponsorship income less than 1/2 of last years
11/12 Club Sponsor/Premier sponsor £3000, this year £1000
11/12 Match Sponsors £1500, this year £875 and no-one being invited a game all season. (I
have no idea what David means re the number of people organising it. All he needs to do is get
them a date and invite them - not difficult!!!)
11/12 Signs £700, this year £500
11/12 www. advert zero, this year £100
2 Still not seen any more Senior subs. Getting towards the end of the season and cannot see
why they don't pay
3 Fundraising this year - only activity so far is Bag pack. Ball may make money but was not
organised with this in mind. Very poor year only
£750
4 100 club winners April 1st Robert Blackburn, 2nd W Williamson, 3rd S Bentley
5 VAT only invoices sent out totalling £1700. Received £850 so will need to pay over £850
from Club funds for Balance
12
Portcabin
JIM to chase up DB to see where it is -
DB (Ch)
WRUFC Ltd Club Meeting April 18th 2013
Thursday 18th April 2013
Cawkill Park
13
Club & Grounds
14
15
Volunteers
Tour De France
16
Reeth Show
17
Dales Sports Alliance
18
AOB
19.
DTP Next meeting
Rugby Force £250.00
15/16 June need a good workforce, look to see if we can improve the
clubhouse. See what grants are available to do some improvements and tidy up the clubhouse
- look to see if we can get a pub where we can get furniture D Broadley
None
The club will offer Camping & caravan facilities £20.00/ pitch - need to set out plan of site and
plan pitches, look at BBQ & Le Tour Disco
We will need Doorman at the show
Lee F outlined a plan to create an alliance of local Sports clubs to help each other with events
etc, this will be developed over the coming months - On the radar
P Taylor - Portcabin need to get one sorted and plumbed in (D Broadley)
Coaching kit - ruck bags tackle sausage
Sponsorship must come into the club - all teams need to be encouraged to find
sponsors and work for the good of the club, all must be sanctioned by the Treasurer this all
needs to be sorted with Sponsors RP - seniors awards next sat
JC - award ceremony on 12th 10.30a.m JC to put details on www
7,8,9,10, = 10 mins 11, 12 15 mins 12:00 food 1:00 13,14,15,17 20 mins need acoustics
Summer grass cutting Ian Burdon / Gary Simpson (Ian Woodman)
BS should we introduce a man of the match award - we would like to see it with all the teams.
Thurs 23rd May 7.15p.m Clubhouse -AGM (followed by Committee/ Club meeting)
outstanding
D Broadley to
look at
furniture
Jim / AW / DW
BS
outstanding