GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
POLICY STATEMENT
1.
The Greater Manchester County Netball Association (the County)
recognises the personal dignity and the rights of children/young
persons/vulnerable adults (clients) towards whom it has a special
responsibility and duty of care.
2.
The County undertakes to do all in its power to promote a safe
environment for the clients and protect them from abuse.
3.
The County will set up disciplinary and appeals procedures, as
outlined in the constitution, to respond to reported incidents of ‘poor
practice’.
4. The County will liaise closely with statutory agencies to ensure that
any allegations of abuse are dealt with promptly and fairly.
1
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
STATEMENTS OF PRINCIPLE AS A BASIS FOR ACTION
A. Managing the County
1. Adopt a policy statement on safeguarding the welfare of children/young
persons/vulnerable adults (the client).
2. Plan the work of the County to minimise situations where the abuse of the client
may occur.
3. Appoint a Child Protection Officer.
4. Records of any disclosure/discussion to be kept.
B. Managing paid staff and volunteers
1. Apply agreed procedures for protecting the client to all paid staff and volunteers.
2. Give all paid staff (when appropriate) and volunteers clear roles.
3. Use supervision as a means of protecting the client.
C. Choosing the right paid staff and volunteers
1. Treat all would be staff and volunteers as job applicants for any position involving
contact with the client.
2. Gain 2 references from people who have known the applicant for at least 2 years.
One of who may be a family member.
3. Explore all applicants’ experience of working/contact with the client in interview
before appointment.
4. Find out if any applicant has any convictions for criminal offences against the
client.
5. Make paid and volunteer appointments conditional on the successful completion
of a probationary period.
D. Dealing with abuse
1. Issue guidelines on how to deal with the disclosure or discovery of abuse.
E. Training
1. Train paid staff and volunteers, line managers or supervisors and policy makers in
the prevention of child abuse.
2
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
DOCUMENTATION FOR ACTION
A. Managing the Organisation (the County)
1. The Committee agree and implement the agreed Policy.
2. Squads should have:
2 leaders minimum
Registers
Parental Consent
Medical Information (Permission for medical attention)
Transport to fixtures (1 adult to 10 players)
Name and Telephone number of Child Protection Officer
Players’ Forum – for each squad – to take place at least twice between the start
of practices until the end of the season
General Forum to take place during January consisting of 2 Representatives
from each Squad and County Officers
3. Name and telephone number of the Child Protection Officer, Social Services and
Police to be made available to all clients
4. Records of disclosure/discussion written up and kept by The Child Protection
Officer.
5. Register of all accepted volunteers to be kept each season and sent to the Lead
Signatory.
B. Managing paid staff and volunteers
1. Code of Conduct for Staff and Volunteers.
2. Job descriptions to Coaches, Assistant Coaches, Team Managers to be signed by
them in agreement.
C. Choosing the right paid staff and volunteers
1.
2.
3.
4.
5.
Application Form and Job Description
Referees
Interview
CRB Check
Letter of Appointment
D. Dealing with abuse
1. Child protection procedures for volunteers/paid personnel.
2. Child protection procedures for Child Protection Officer.
E. Training
1. The County to pay for attendance and updating courses on child protection issues.
3
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
CODE OF CONDUCT FOR VOLUNTEERS
As a volunteer in the Netball Association I will try to work within the following
guidelines:
 Always ensure I am never left alone with one child/client. Avoid situations where
an individual child/client and myself are completely unobserved.
 If any form of physical support is required, it will be provided openly and
according to guidelines as provided by the AENA.
 Where possible, parents/carers will take on the responsibility for their young
people in the changing rooms. If young people have to be supervised in the
changing rooms, I will try to ensure coaches work in pairs.
 Encourage an open environment (i.e. no secrets, always explain why I am doing
something in that way, encourage a diplomatic approach to the Association’s
activities with young people being able to put their views forward).
 Where there are mixed teams away from home, I will ensure they are
accompanied by an adult male and an adult female coach/official.
 If working with girls/young women’s team, I must agree with parents/carers
when, or if, it is appropriate to enter the changing area.
 Include young people in committee decisions to ensure their voice is hear.
 Aware of ‘power’, ‘position’ and ‘influence’ over clients.
 Inform parents/guardians of activities, travel and competition arrangements.
I will avoid:



Spending excessive amounts of time alone with young people away from others
Taking young people alone on car journeys, however short.
Taking young people to my home where they will be alone with me.
I will never








Engage in rough, physical or sexually provocative games, including horseplay
Share a room with a young person
Allow or engage in any form of inappropriate touching
Allow young people to use inappropriate language unchallenged
Make sexually suggestive comments to a young person, even in fun
Do things of a personal nature for young people that they can do for themselves
Invite or allow young people to stay with me at my home unsupervised
Allow allegations made by a child to go unchallenged, unrecorded or not acted
upon.
 Use topics or language of an inappropriate level to the clients.
4
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
CODE OF CONDUCT FOR YOUNG PLAYERS
Make Manchester even Greater
Make ever effort to play fairly
Accept decision of umpires who are there to interpret the rules.
Never use bad language or insult opponents, coaches or spectators.
Commitment to squad.
Have fun, reach for the top and always try your best.
Enjoy yourself, know the rules of Netball and play by the spirit of the rules.
Support one another on and off court.
Treat team-mates, coaches, umpires and opponents with respect.
Everyone has the right to participate and improve.
Realise that without opponents, there would not be a game.
Remember
 A stranger is someone you do not know. You must never go anywhere with anyone you
don’t know. You must always ask your parents/carers if it is OK to go with someone.
 Other people (even relations) are not always good. They can hurt, bully and upset young
people, so you must be very careful. Good adults do not ask young people to keep
secrets. You must tell.
 If you tell your parents/carers or coach that you are going somewhere, you should always
go there. If you change your mind you should let them know before you go.
 Your body belongs to you and the parts of your body that are covered by a swimming
costume are private and should not be touched. Sometimes a Doctor or Nurse might have
to touch there, but your parents/carers must always be there. If not, you can ask for
someone else to be there.
 If anyone does anything you do not like, you must tell an adult that you trust. If they do
not believe you, you must tell another adult until you are believed.
You should know your address and telephone number, and know how to make a
reversed charge call should you need picking up or are in any sort of trouble.
 If your parents/carers send someone to pick you up from Netball, they should use a secret
code word, which your parents/carers and you have arranged. Your parents/carers should
let your coach know when someone other than them is collecting you.
 If you see a friend getting into a care or going off with a stranger, you must not go near
enough for them to get you, but you should shout and tell them not to go, and then go and
tell an adult.
 It is always OK to say ‘no’ to someone, even a grown up, who is trying to make you feel
uncomfortable.
 Shout and run away if someone frightens you or follows you. Go towards places where
there are people, or knock on someone’s door and ask for help.
 Remember keeping safe is the important thing. You can break normal rules in order to
stay safe.
5
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
EXAMPLE CODE OF CONDUCT FOR ALL PLAYERS
1. All players must be fully committed to the squad and its members.
2. All players must respect all officials, coaches, opponents and team players.
3. Players must always wear the correct kit, no jewellery, hair tied back and short
nails, with laces tied.
4. No player must consume alcohol, take drugs or smoke whilst representing the
County.
5. All reasons for not attending training sessions must be valid. Players must inform
coaches or the team manager. Without a valid reason, the player will not play the
following match.
6. All players must listen to advice and instructions carefully, play with enthusiasm
and to the best of their ability.
7. Players must ensure they have plenty of fluids and snacks at training and
competitions.
8. Players should play as a team, for the team and not as individuals.
9. All mobiles must be switched off during training sessions and competitions.
6
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
CODE OF CONDUCT FOR PARENTS/GUARDIANS
1. Encourage your child/young person/vulnerable adult (client) to learn the rules
and play within them.
2. Discourage unfair play and arguing with officials.
3. Help the client to recognise good performance, not just results.
4. Never force the client to take part in sport.
5. Set a good example by recognising fair play and applauding the good
performances of all.
6. Never punish or belittle a client for losing or making mistakes.
7. Publicly accept officials’ judgements.
8. Support the client’s involvement and help them to enjoy their sport.
9. Use correct and proper language at all times.
10. All mobiles must be switched off during training sessions and competitions.
11. If a client is removed from the care of a coach the corresponding parent/
guardian must complete and sign a copy of the form below (Appendix XII),
which will be available from the Team Manager.
If an onlooker/supporter/parent does not follow this code of conduct, an Umpire
or County Official is empowered to have them removed from the court.
ACKNOWLEDGEMENT OF REMOVAL
Event……………………………………….
Date………………………………………...
Name of Player…………………………….
SIGNATURE………………………………
Parent/Guardian
Date………………………….
SIGNATURE………………………………
Coach
Date………………………….
7
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
First Response
Sign, Symptom or Disclosure
ACTION
In an emergency
Get medical help
Is the child in
immediate danger or
risk?
YES
Reassure the child,
young person that
it is not their fault
NO
Immediate contact the
Contact the Child Protection
Officer
Police
Telephone No:
Telephone No:
Social Services
Telephone No:
8
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
RESPONDING TO DISCLOSURE
If a child/young person/vulnerable adult (Client) chooses to tell you that something
has happened to them the following guidelines might be of assistance:

Do listen to a client and let them know that you are glad that they have told you

Do reassure the client that they were right to come to you

Do establish whether they need immediate help

Do explain that you want to try and help

Do explain that in order to try to help them you will need to talk to others

Do establish how they feel about that

Do try to give them some information about next steps, who you will be talking
to, when, what might happen

Do explain what their rights are

Do deliver if you promise

Do ask the client’s permission to write down what they have told you

Do explain why you have to write things down

Do make an accurate record – fact not fiction

Do consult the County Child Protection Officer immediately
 Do Not question the client about what they have told you
 Do Not promise anything you cannot deliver
 Do Not show horror or revulsion or show upset, whatever a client tells you
 Do Not do things without telling the client first
 Do Not panic
9
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
PHOTOGRAPHY
1 Complete Registration form to be retained by Tournament Referee or nominated
person.
2 Issue badge to be worn by anyone wishing to use photographic equipment.
3 Complete Notification form to be given to opposing team representative.
4 A poster A4 size to be displayed at all home fixtures and competitions.
10
Completed August 2003
Updated October 2004
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
APPENDICES
I
What is Abuse?
II
Permission to use photographic equipment
III
Consent form for parents/carers
IV
Players Registration
V
Risk Assessment form
VI
Accident Report form
VII
Job Application Form and A Self-Declaration Form
VIII
Job Descriptions
IX
Letter to Referee
X
Letter of Appointment
XI
Registration of Volunteers
XII
Removal Acknowledgement
11
Completed August 2003
Updated October 2004
APPENDIX I
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
WHAT IS ABUSE
There are four main forms of abuse: Neglect, Physical, Sexual and Emotional.
Neglect: Where adults fail to meet a child’s basic needs like food or warm clothing,
fail or refuse to give young people love, affection and attention. Constantly leaving
your people alone or unsupervised would fall into this category.
Neglect in Netball could include a coach not ensuring your people are safe, exposing
them to undue cold or to unnecessary risk of injury.
Physical abuse: Where adults and other young people, physically hurt or injure
others by hitting, shaking, squeezing, burning or biting, bullying or by giving them
alcohol, inappropriate drugs or poison. Attempted suffocation or drowning also
comes within this category.
In Netball, physical abuse might occur when the nature and intensity of training
exceeds the capacity of the child’s immature and growing body or if illegal drugs are
advocated to improve the young person’s performance.
Sexual abuse: Girls and boys are abused by adults – both male and female – who
use them to meet their own sexual needs. This could include full sexual intercourse,
masturbation, oral sex, anal intercourse and fondling. Showing young people
pornographic material (books, videos, pictures) is a form of sexual abuse. Taking
pornographic photographs and videos of young people in inappropriate sporting
positions is also classified as sexual abuse. Sports, which necessitate physical
support with young people, could potentially create situations where sexual abuse
may go unnoticed.
In Netball, physical support is generally unnecessary; therefore physical contact
should be minimal.
Emotional abuse: Persistent lack of love and affection, where a young person may
be constantly shouted at, threatened or taunted, which may make the child very
nervous and withdrawn. Emotional abuse may also occur when there is constant
overprotection (which prevents young people from socialising), or where there is
neglect, physical or sexual abuse. Racism is a form of emotional abuse.
In Netball, emotional abuse might occur if young people are subjected to constant
criticism, bullying or unrealistic pressure to perform to high expectations consistently.
The power of the coach over young performs, if misused, may also lead to abusive
situations developing.
12
Completed August 2003
Updated October 2004
APPENDIX I (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
Indications that a young person may be being abused include but are not limited to
the following:
 Someone else (a young person or adult) expresses concern about the welfare of
another young person
 Unexplained changes in behaviour (e.g. becoming very quiet, withdrawn or
displaying sudden outbursts of temper)
 Distrust of adults, particularly those with whom a close relationship would
normally be expected
 Has difficulty in making friends
 Displays variations in eating patterns including overeating or loss of
appetite/weight
 Is prevented from socialising with other young people
 Becomes increasingly dirty or unkempt
 Inappropriate sexual awareness
 Engaging in sexually explicit behaviour
 The young person describes what appears to be an abusive act involving him/her
 Unexplained or suspicious injuries such as bruising or burns, particularly if
situated on a part of the body not normally prone to such injuries
 An injury for which the explanation seems inconsistent.
13
Completed August 2003
Updated October 2004
APPENDIX II
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
GUIDELINES FOR USE OF PHOTOGRAPHIC EQUIPMENT
The AENA Duty of Care guidelines recommend that all clubs should record the name
and address of any spectator who wishes us use photographic equipment to record the
activities at a tournament.
In line with this recommendation, the county of any event require that any person
wishing to engage in any photographic activity should register their details with staff
at the event organiser’s desk before carrying out any such photograph.
The event/tournament organiser reserves the right of entry to this event/tournament
and reserves the right to decline entry to any person unable to meet or abide by the
event/tournament organiser’s conditions.
photography-taking
place
at
this
If you are concerned about any
event/tournament,
please
contact
the
event/tournament organiser who will be pleased to discuss the matter with you.
14
Completed August 2003
Updated October 2004
APPENDIX II (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
REGISTRATION FORM
FOR USE OF ANY PHOTOGRAPHIC EQUIPMENT
DATE:__________________
VENUE:______________________
Name & Address
(1)
(2)
(3)
(4)
(5)
(6)
PLEASE RETURN YOUR BADGE TO THE TOURNAMENT REFEREE AT
THE END OF THE SESSION. THANKYOU.
15
Completed August 2003
Updated October 2004
APPENDIX II (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
NOTIFICATION FORM
FOR USE OF ANY PHOTOGRAPHIC EQUIPMENT
Greater Manchester County
Netball Association
Greater Manchester County
Netball Association
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Greater Manchester County
Netball Association
Greater Manchester County
Netball Association
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Greater Manchester County
Netball Association
Greater Manchester County
Netball Association
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Greater Manchester County
Netball Association
Greater Manchester County
Netball Association
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
Name:…………………………….
Address:………………………….
……………………………………
……………………………………
……………………………………
16
Completed August 2003
Updated October 2004
APPENDIX III
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
CONSENT FORM FOR PARENTS/CARERS
1. For use by:
County – for players aged 18 and under
2. When to use?
At the start of season
3. Who to pass on to?
Greater Manchester County Netball Association
(GMCNA) Team Manager
Name of Player:
Date of Birth:
Home Address:
Alternative Contact if required:
Tel No:
Tel No:
My child’s NHS Card No is:
Doctor’s name:
I have received details of practices and fixtures, Codes of Conduct for Parents/Carers, Code
of Conduct for Player, Player Registration Form and Financial Obligations.
I consent to my child taking part in the netball practices, fixtures and tournaments.
I acknowledge that the GMCNA will only be liable in the event of any accident/incident if it
is proven that they have failed to take reasonable steps in their duty to care for my child
during the fixture/tournament.
I consent to my child receiving medical treatment, which in the opinion of a qualified medical
practitioner, may be necessary.
I undertake to pay the required sums by whatever date/s are specified to me and accept that, in
respect of any withdrawal from the fixture/tournament for whatever reasons, there can be no
refund of the whole or part of the payment/s made unless the circumstances are covered by
insurance.
I undertake to return at the end of the playing season all kit supplied for the use of my child .
Signed:
(Parent/Guardian)
Date:
17
Completed August 2003
Updated October 2004
APPENDIX IV
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
PLAYER REGISTRATION FORM
1. For use by?
All players
2. When to use?
At the start of the season and for all new players
3. Who to pass on to?
Greater Manchester County Netball Association Team
Managers
I wish to register the player named below
Participant’s name:
Date of Birth
Home Telephone:
Gender M / F
Parents/Carers names:
Address:
Emergency contact number(s):
Postcode:
AFFILIATION N0
MEDICAL INFORMATION:
(Please note if the player suffers from any allergies, takes any medication, has a hole in the
heart or uses an inhaler.)
OTHER INFORMATION:
(e.g. Learning difficulties, mobility problems etc.)
18
Completed August 2003
Updated October 2004
APPENDIX V
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
RISK ASSESSMENT FORM
Date of Assessment:
HAZARDS
Whilst participating in netball, what
hazards could you reasonably expect to
come across that are likely to cause you
harm that would require medical attention.
e.g.
WHO IS AT RISK?
What groups would be affected by
the hazard
e.g.

Slippery floors

Players

Damaged wire netting

Spectators

Contact with an opponent

Beginners/Novices

Equipment

Umpires/Coaches

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________

__________________________________
19
Completed August 2003
Updated October 2004
APPENDIX VI
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
ACCIDENT REPORT FORM
1. For use by?
Greater Manchester County Netball Association (GMCNA)
2. When to use?
When there has been an accident or incident
3. Who to pass on to?
County Secretary
This form is to be completed with regard to ANY accident*/incident within 24 hours,
and logged with the county secretary
*An ACCIDENT is anything that may require further action to be taken.
Squad:
Authorised person:
(Please print in block capitals)
Date of Accident/
Time of Accident:
Incident:
incident:
Names of individuals involved in accident/incident plus AENA Affiliation Number:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Name:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Affiliation Number:
Nature of Accident/incident and Extent of Injury:
Action Taken:
Cause of Accident/incident:
20
Completed August 2003
Updated October 2004
APPENDIX VII
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
JOB APPLICATION
Job Title:
Name:
Address:
Post Code:
Telephone No:
Email:
Have you undergone a Criminal Records Bureau check? Yes
If NO please complete the enclosed Self-Declaration.
Are you prepared to undertake appropriate training? Yes
No
No
Do you have any training needs relating to the Job Title: (Please state)
SKILLS AND INTERESTS
21
Completed August 2003
Updated October 2004
APPENDIX VII (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
SELF-DECLARATION
1. Surname:
2. All forenames:
3. Date of Birth:
Male/Female:
5. Present Address:
Post Code
The purpose of the following questions is solely to assess whether you pose a risk to
children, young people and vulnerable adults. If, for any reason, you answer YES to
these questions, it will not automatically rule you out of the selection process. You
will have the opportunity of fully discussing the circumstances with us at a face-toface meeting.
Please tick the relevant box
6. Have you ever been convicted of any offences,
cautions or bind overs?
YES
If yes please give details:
NO
7. Are you subject to any pending prosecutions?
YES
If yes, please give details:
NO
22
Completed August 2003
Updated October 2004
APPENDIX VII (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
8. Are you subject to any pending disciplinary action
or investigations in your current employment?
If yes, please give details
YES
NO
9. Has a previous employer ever taken formal
disciplinary action against you?
If yes, please give details
YES
NO
10. Has a previous employer dismissed you?
YES
If yes, please give details
NO
11. Have you OR a member of your household, ever been
involved in Care proceedings or in a child protection
investigation or enquiry?
If yes, please give details
YES
NO
DECLARATION:
I am committed to protecting and safeguarding children, young people and venerable
adults from abuse. I understand that to knowingly give false information could result
in my dismissal at any time in the future. I understand that if I am subsequently
convicted of any criminal offence, I must declare this to The Child Protection
Commission. I declare that the information given on this form is correct.
I hereby give my permission for this form to be held securely ……..
Signed:
Date:
23
Completed August 2003
Updated October 2004
APPENDIX VII (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
REFEREES
Please give the following details of two people (one of whom may be a relative)
who know you well and would be able to give a personal reference.
1st Referee
2nd Referee
Name:
Address:
Post Code:
Telephone No:
Email:
Occupation:
How long have you
known them
(Years):
In what connection
have you known
them:
Signed:
Date:
24
Completed August 2003
Updated October 2004
APPENDIX VIII
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
JOB DESCRIPTION
COUNTY COACH
NAME……………………………………………
Responsible to: GMCNA Management Committee
MAIN DUTIES:
1. To take full responsibility for the coaching sessions at any venue.
2. To prepare all coaching sessions beforehand.
3. To work with and mentor assistant coaches.
4.
To attend or report to GMCNA Committee meetings on progress of
players, squads and any difficulties encountered. Not to take any major action
immediately before discussion with Chairman/President for advice.
5. To attend and select at trials.
6. To select teams in consultation with assistant coach(es).
7.
To travel to and from competitions with the team(s) or appoint an appropriate
deputy from the coaching team.
8. To inform GMCNA Committee in advance of any sessions that cannot be
attended. Any invited coach, for any session, must be cleared by
Chairman/President/or Named Deputy.
9. To ensure register is taken at every session.
10. To liaise with Team Manager.
11. In the absence of the Team Manager to complete result cards.
12. To liaise with parents when necessary.
13. Always be aware of Duty of Care for your own and young persons protection.
14. The consumption of alcohol or the taking of drugs, before/during a session, or
at any time whilst acting in an official capacity, will be considered as an act of
‘Gross Misconduct’. This could result in a request for immediate resignation.
I HAVE READ AND UNDERSTOOD THE ABOVE DUTIES.
SIGNATURE…………………………………………………….
25
Completed August 2003
Updated October 2004
APPENDIX VIII (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
JOB DESCRIPTION
ASSISTANT COUNTY COACH
NAME……………………………………………………
Responsible to: County Coach
MAIN DUTIES:
1.
To assist with the coaching sessions at any venue.
2.
To assist in the preparation of coaching sessions beforehand if required.
3.
To work with the Coach in the preparation and running of each session.
4.
To attend GMCNA Committee meetings and give a report in the absence
of the coach.
5.
If any difficulty should arise, do not take any action before discussion with
the coach.
6.
To assist in team selection and to attend and select at trials if possible.
7.
To travel to and from competitions with the team(s)
8.
To inform the Coach in advance of any sessions that cannot be attended.
Any invited coach for any session must be cleared by the
Chairman/President or named deputy.
9.
To liaise with parents where necessary.
10.
Always be aware of Duty of Care for you own and the young persons
protection.
11.
The consumption of alcohol or the taking of drugs, before/during a
session, or at anytime whilst acting in an official capacity, will be
considered as an act of ‘Gross Misconduct’. This could result in a request
for immediate resignation.
I HAVE READ AND UNDERSTOOD THE ABOVE DUTIES.
SIGNATURE……………………………………………………..
26
Completed August 2003
Updated October 2004
APPENDIX VIII (CONTINUED)
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
JOB DESCRIPTION
TEAM MANAGER
Name:…………………………………….
Responsible to: GMCNA Committee
MAIN DUTIES:
1.
To work with County Coach(es)
2.
At the start of the season names, addresses, telephone numbers, Affiliation
numbers and date of birth of all players be collated and sent to the Treasurer.
This information to be kept up-to-date throughout the season.
3
To take responsibility for the squad kit.
4
To ensure drug forms completed, where necessary, and handed to the coach.
5.
To collect copies of birth certificates, where necessary, and to hand to the
coach.
6.
To collect relevant monies and pass to the Treasurer.
7.
To complete result cards as appropriate. If absent from the fixture. The
county coach to complete same.
8.
To liase with ECL/NCL Secretaries re travel directions and times.
9
To welcome new squad members.
10.
To be responsible for handing out and collecting in any relevant forms.
11.
Always to be aware of Duty of Care for your own and the young
persons protection.
12.
The consumption of alcohol or the taking of drugs, before/during a session,
or at anytime whilst acting in an official capacity, will be considered as an
act of Gross Misconduct. This could result in a request for immediate
resignation.
I HAVE READ AND UNDERSTOOD THE ABOVE DUTIES.
SIGNATURE………………………………………………….
27
Completed August 2003
Updated October 2004
APPENDIX IX
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
Letter to Referee
Private and Confidential
Name
Address
Date
Dear
Re: Post:
Name:
The above named person has applied for the above post/offered to be a volunteer
working with a group of children and has given your name as a referee.
Please can you complete the following, which will be treated in the strictest
confidence.
Yours sincerely
Please tick as appropriate:
1. In what capacity do you know the applicant?
Employer
Manager
Friend
Other (Please state)
2. How many years have you known the applicant?
3. Has the applicant experience of working with children/
young persons/vulnerable adults in a group?
Yes
No
4. On a scale of 1 – 4, (4 being the highest) in your opinion is the applicant:
Caring
Trustworthy
Reliable
1
1
1
2
2
2
3
3
3
5. Would you have confidence to entrust children/
young persons/vulnerable adults into the care of
the applicant?
Name:
4
4
4
Yes
No
Signature:
Date:
28
Completed August 2003
Updated October 2004
APPENDIX X
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
LETTER OF APPOINTMENT
Dear
Re: Appointment as
It is with great pleasure to offer you the appointment as shown above subject to
satisfactory checks with the Criminal Records Bureau.
Please could you complete the enclosed form and return in the enclosed stamped
addressed envelope.
The Committee look forward to working with you to further the success and
enjoyment of our county players.
Yours sincerely
Chairman
Greater Manchester County Netball Association
29
Completed August 2003
Updated October 2004
APPENDIX XI
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
REGISTER OF NETBALL VOLUNTEERS
1. For use by?
The Greater Manchester County Netball Association (GMCNA)
2. When to use?
At the start of the season for all personnel
3. Who to pass on to?
GMCNA Lead Signatory (to be kept confidential)
CONFIDENTIAL ONCE COMPLETED
You have a right of access to information held on you and other rights under the Data
Protection Act 1984
Surname:
(alternative address if less than 3 years):
First Names:
(any previous names):
Address:
Postcode: (This MUST be completed)
Telephone No:
Date of Birth:
Postcode: (this MUST be completed)
Gender:
Current Clubs:
Position:
Coach
Female
Umpire
Male
Team Manager
List of Previous Clubs: (with years if known)
Club:
Date:
Club:
Date:
Club:
Date:
Club:
Date:
Have you ever been convicted of any criminal offence?
If YES, please supply details of any criminal convictions
YES
NO
NOTE: You are advised that under the provisions of the Rehabilitation of Offenders Act 1974 (exceptions) order
1974 as amended by the Rehabilitation of Offenders 1974 (exceptions)(Amendment) Order 1986 you should
declare all convictions including ‘spent’ convictions.
Are you a person known to any Social Services Department as being an actual or potential risk to
children and young people
If YES, please supply details:
The County (GMCNA) reserves the right to carry out any checks deemed appropriate in relation to
your work with young people
INPORTANT: I have read and understood the information regarding Duty of Care.
Signed:
Date:
If a volunteer has answered YES to any of the above, or you have any concerns please contact the
AENA Human Resources Manager for advice.
30
Completed August 2003
Updated October 2004
APPENDIX XII
GREATER MANCHESTER COUNTY NETBALL ASSOCIATION
CHILD PROTECTION POLICY AND PROCEDURES
ACKNOWLEDGEMENT OF REMOVAL
Event……………………………………….
Date………………………………………...
Name of Player…………………………….
SIGNATURE………………………………
Parent/Guardian
Date………………………….
SIGNATURE………………………………
Coach
Date………………………….
ACKNOWLEDGEMENT OF REMOVAL
Event……………………………………….
Date………………………………………...
Name of Player…………………………….
SIGNATURE………………………………
Parent/Guardian
Date………………………….
SIGNATURE………………………………
Coach
Date………………………….
ACKNOWLEDGEMENT OF REMOVAL
Event……………………………………….
Date………………………………………...
Name of Player…………………………….
SIGNATURE………………………………
Parent/Guardian
Date………………………….
SIGNATURE………………………………
Coach
Date………………………….
31
Completed August 2003
Updated October 2004