Statewide Functional Descriptions – MATRIX TEMPLATE
Statewide Transformation Team
May-June 2015 (FY15-FY16)
UNIT NAME: President’s Office
Direct Report: Dianne Milke
Subunit Name
Primary Functions
Brief Description
Please provide two-five sentences expanding basic functional
responsibilities – high level response.
Accountability &
Reputation
Continual pursuit of process improvement, efficiency, and excellence in
teaching and service throughout the entire UA system. Public speaking
promoting a unified UA.
Budget
Development,
Advocacy &
Adoption
Collaborate with system and university leaders, build annual operating and
capital budgets submitted to BOR for approval. Advocate before the
legislature and State of Alaska administration for the UA budget request.
Communicate the UA budget request and approved budget to external and
internal audiences.
Establish, lead and guide strategic vision and sustain core mission.
Decision-making and direction to university officers and other leaders on a
daily basis. Facilitate at SW through President’s Staff and working
relationships/interactions internal to SW. Facilitate systemwide through
President’s Cabinet and Summit Team, and working
relationships/interactions systemwide. Execute agreements, initiate
lawsuits, and settle litigation. Serve as commissioner on the Denali
Commission and as governor-appointed member of Alaska Aerospace
Corporation board.
Official spokesperson for UA. Communicate to SW employees and
systemwide to inform and motivate employees, communicate to external
stakeholders and the media.
Chief Executive
Officer of UA
Communication
Unique
System
Function
Yes
Other units
involved:
AA&R, U Rel
Yes
Other units
involved:
AA&R, SPBO,
U Rel
Yes
Other unit
involved:
SPBO
Yes
Other unit
involved: U
Rel
Function
also exists
at a
University
Only at the
U level
Only at the
U level
No
Only at the
U level
Compliance
Responsible for entire UA system’s compliance with federal and state laws,
BOR policy, university regulation, and regular reporting to the BOR.
Recommends new policies and policy revisions; promulgates new
regulations and revisions to existing regulations.
Event Planning &
Recognition
Hosts periodic events recognizing BOR, retiring direct reports, dignitaries,
and upon special request of a university or program. Through President’s
Recognition Program, recognize faculty, staff, students and external
stakeholders through personal notes (see also Human Resources).
Determine what issues warrant communication with BOR, including
content of U of A System Highlights; advise the BOR. Collaborate with BOR
on meeting agendas and hot button issues. Supervise and advise the BOR
executive officer relative to the support to the BOR. Approve new draft
board policies and proposed policy revisions and advance for placement on
BOR agenda.
Oversight of capital planning and responsible for efficient operation and
management throughout UA system of facilities, land and other property.
Includes responsibility for operation of President’s Residence and
President’s Suite in Butrovich.
Executive Officer of
the Board
Facilities, Land &
Property
Governance
Human Resources &
Labor
Involvement in governance at UA systemwide, including UA Foundation.
Meets regularly with system governance leaders and groups, as well as
Statewide Administration Assembly and university governance groups.
Considers governance resolutions and responds to system governance
motions.
Advice and decision-making related to processes with systemwide
implications and negotiation of CBAs.
Promotion and participation in leadership, new employee training, and
ongoing employee training. Promotion, funding, organization and
participation in employee recognition programs.
Yes
Other units
involved:
OGC, AA&R,
Finance,
SWHR
Yes
Only at the
U level (&
not
reporting to
BOR)
Only at the
U level
Yes
Other units
involved:
BOR Office, U
Rel
No
Yes
Other units
involved:
Finance,
SPBO
Yes
Other units
involved:
AA&R, BOR
Office, U Rel
Yes
Other units
involved:
SWHR, SPBO,
OGC, U Rel
Only at U
level
Only at the
U level
No
Only at the
U level
& earlier
stages of
Partnerships with AK
Schools
Partnerships with
Public/Private
Entities
Regulation
Research &
Development
Student
Achievement,
Opportunity &
Satisfaction
Travel and
Procurement
Recruit, hire, mentor officers of the university and some senior
administrators, consulting with the BOR prior to appointment of officers.
Hear and render decisions on final appeals and grievances.
Promote and foster through public speaking and meetings with State
Education Commissioner, ACPE Executive Director, superintendents, AK
Teacher Education Consortium, and other external stakeholders, on behalf
of entire UA system.
Promote and foster through public speaking, board service, and other
means of relationship building with the entire UA system.
Establish and promulgate new and revised university regulations, after
appropriate vetting by subject expert officer of the university.
Relationship building and promotion of UA system as subject expert.
Timely evaluate and delegate or respond to complaints from students,
parents and the general public; facilitate response to students, parents and
the general public when they appeal a campus issue to the presidential
level. Continual pursuit of process improvement and excellence in teaching
and service throughout the entire UA system. Hears and renders decisions
on final appeals.
Advice and decision-making related to processes and determinations with
systemwide implications.
Office purchasing and travel; approve other travel authorizations and
expense reports.
appeals &
grievances
Yes
No, except
on U’s
behalf
Yes
No, except
on U’s
behalf
Yes
No
Yes
Other units
involved:
AA&R, U Rel
Yes
Other unit
involved:
AA&R
No, except
promotion
of U
Yes
Other unit
involved:
Finance
Only at the
U level &
earlier
stages of
appeals
No
Yes