SUAT Policy
Attendance
LGCS
Appendix
LGCS Attendance
Approved by
Audience
CEO/LAC
Trustees

Local Academy
Council
Issue Date
Mar 2017
Review Date
Sep 2017

Staff

Pupils


Parents

General Public

This appendix includes:
 amendments to the SUAT policy that have been approved by Trustees/ LAC
 specific practices and/ or procedures that are used in LGCS
 additional information relevant to LGCS
Amendments
SUAT Policy: The academy implements a consequence system for late attenders by logging detentions on that day.
Pupils who are regularly late receive consequences through the Behaviour for Learning system.
LGCS: No child will receive a detention for arriving late at school. Instead, reasons for the lateness will be discussed
with parents/ carers of the child and support put in place if deemed necessary.
SUAT Policy:
Termly reminder letters are sent out to parents/carers where their child is under 95% and reward letters for 98% or
above (we do traffic light letters every term: red is below 85% and threatens EWO intervention: Grey is slipping and
urges to be improved: yellow is good but could be better and green is 95% and above excellent well done.
LGCS Policy: Children’s attendance is recorded on their termly school reports Green = 98% and above. Yellow 93 %
and above Red below 93% Attendance Certificates are awarded termly for those pupils who have gained full
attendance. Children who gain 100% attendance are rewarded with a free prize at the end of each term.
SUAT Policy: Pupils should arrive at school before 8:45am.
LGCS: The School gate is opened at 8:45 a.m. and closed at 8:55 a.m. prompt.
SUAT Policy: Pupils who need to leave the academy during the day must have a note explaining the reasons for this
and this should be counter-signed by their Pastoral Coordinator.
LGCS: Pupils who need to leave the School during the day must provide proof of the appointment.
SUAT Policy: For any unauthorised absences a letter is sent out (weekly) asking parents/carers to explain the
reasons for their child’s absence. If there is no response from parents/carers the case is referred to EWW and a
meeting arranged. A reason for a period of absence is always required. The academy will contact parents who have
not offered a reason and after a three-week process will mark the absence as unauthorised if no suitable reason is
provided.
LGCS: A reason for a period of absence is always required.
For any unauthorised absences a letter is sent out (weekly) asking Parents/Carers to explain the reasons for their
child’s absence and again (monthly). If, after a week, no reason has been received the absence will be marked as
unauthorised. In some cases the case is referred to EWW and a meeting arranged.
SUAT Policy: Schools have the responsibility to decide whether an absence can be authorised on medical grounds.
Parents will be asked to provide evidence where pupil attendance falls below 90% that their child is too unwell to
attend school by providing a note from a medical professional.
LGCS: Schools have the responsibility to decide whether an absence can be authorised on medical grounds. Parents
will be asked to provide evidence that their child is too unwell to attend school by providing a note from a medical
professional where pupil attendance falls below 90% and there is no improvement after being informed of the
School’s concerns, otherwise the absence will be marked as unauthorised.
Page 1 of 2
SUAT Policy
Attendance
LGCS
Appendix
LGCS Attendance
Approved by
Audience
CEO/LAC
Trustees

Local Academy
Council
Issue Date
Mar 2017
Review Date
Sep 2017

Staff

Pupils


Parents

General Public

SUAT Policy: F - Extended family holiday (agreed) - Authorised absence - Out for whole session.
LGCS: F code not in use.
SUAT Policy: X - DfES # : School closed to pupils - Attendance not required - Out for whole session.
SUAT Policy: ! - DfES X : Non-compulsory school age absence - Attendance not required - Out for whole session
LGCS: X - Non-compulsory School age absence – Attendance not required – Out for whole session.
SUAT Policy: Fortnightly meetings are held with the EWW to discuss existing cases and any new concerns.
LGCS: Fortnightly or Monthly meetings are held with the EWW to discuss existing cases and any new concerns.
SUAT Policy: If a parent/carer wishes to request a period of leave they are required to complete a leave of absence
request form. If the request is denied the academy will inform the parent/carer of the reason by letter and the
request will be noted in the electronic register. Leave of absence will be refused except under special/exceptional
circumstances. Absence request forms are available from the academy office or to download online from our
website. It is worth noting that a pupil who takes a 2 week family holiday in term time (10 school days) will only be
able to achieve an attendance of 94.7%. This is assuming the pupil has no illness or medical appointments for the
rest of the academic year. This automatically puts the pupil into the category of monitoring attendance.
LGCS: If a parent/carer wishes to request a period of leave they are required to complete a Leave of Absence
Request Form. The outcome will be noted in the electronic register. Leave of absence will be refused except under
special/exceptional circumstances. Absence Request Forms are available from the School Office or to download
online from our website. It is worth noting that a pupil who takes a 2 week family holiday in term time (10 school
days) will only be able to achieve an attendance of 94.7%. This is assuming the pupil has no illness or medical
appointments for the rest of the academic year. This automatically puts the pupil into the category of monitoring
attendance.
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