Annual Meeting
January 26, 2011
Agenda
Introduction of Current Board members
Announcements by Officers and Committees
Review of 2010 Financials and 2011 Projections
Election of Officers
Castlewood Park Project
Other association business
Adjournment
Board Members 2010
Name
Ben Efting
Melanie Reyes
Cathi Wise
Jim Gerland
Bruce Hanks
Responsibility
President
Vice President
Secretary
At Large
At Large
Committee Chairs 2010
Name
Tracy Wamsley
Darryl Voss
Lisa Norwood
Pat Garner
Bill Cole
Amy Efting
Responsibility
Deed Restrictions
Architectural Committee
Maintenance Committee
Finance
Pool Management
Web Master
Announcements & Reports
Presidential overview
Committee Reports

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
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Garage Sale/ Recreation
Maintenance
Architectural Control
Deed Restriction
Garage Sale/Recreation
Yard of the Month April through September

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
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
Winner received Home Depot Gift Card
April - 1409 Bayou Oak
May - 1307 Beechwood
June – 1408 Castlewood
July - 1413 Cambridge
August – 1205 Bayou Oak
September - 1309 Beechwood
October 2, 2010 annual garage sale

58 participants (versus 70 in 2009)
October 5, 2010 National Night Out

Event held at both Castlewood and Applewood parks
Pool open May through September

Fri/Sat/Sun busiest days
Pool Usage
No. of people
Day
Most
Least
Average
per hour
Saturday
140
30
90
20-25
Sunday
140
30
80
15-20
Tuesday
120
30
70-75
20-25
Wednesday 120
30
65-70
20-25
Thursday
100
20
70-75
20-25
Friday
135
30
70-75
20-25
Pool Usage Decline 2009-2010
No. of people
Day
Most
Least
Average
Saturday
-40 or -22%
-20 or -40%
-10 or -10%
Sunday
-10 or -7%
-15 or -33%
-20 or -20%
Tuesday
-5 or -4%
N/C
N/C
Wednesday
+20 or +20%
+5 or +20%
N/C
Thursday
N/C
N/C
N/C
Friday
-10 or -7%
-15 or -33%
-10 or -12%
Overall
-45 or -5%
-45 or -20%
-40 or -8%
Maintenance
Seasonal flowers & mulching of Castlewood & Falling Leaf
entrances, medians and falling leaf entrance
Castlewood bedding plant replacement
More tree removal & replacement (pine beetles)
Flag replacement
Replace no trespass signs at pool
Holiday decorations
Pool contract review March – repair pool bottom 2011
Consider pool fence maintenance
Landscape contract review July
Report street light outages to TNP at (888) 866-7456
9
9
Architectural Control
Computer review and approval process
Converting paper records to electronic for
better research access and easier storage
7 requests approved
Breakdown by type of Request




Pool and Patio combination (1), Fence (1)
Mailbox (1), Storm Door (1)
Upstairs Addition (1), Painting (1)
Storage Building (1)
10
Deed Restriction
88 Violation Notices sent
1. Vehicles
Cars, Boats, RV’s, Trailers stored in drive/grass
2. General Appearance
Peeling Paint, Window Trim, Mowing, Edging,
Weeds
3. Dead Tree Removal
4. Trash should be put to the curb no earlier
than the night before trash pickup
11
Financial Review
Dec 31, 10
ASSETS
Current Assets
Checking/Savings
101 · Comerica Bank
102 · Comerica Bank - Reserve Fund
Total Checking/Savings
114,393.78
25,000.00
139,393.78
Accounts Receivable
1200 · Accounts Receivable
Total Accounts Receivable
117,586.00
117,586.00
Other Current Assets
1201 · Accounts Receivable - Past Due
1499 · Undeposited Funds
Total Other Current Assets
Total Current Assets
TOTAL ASSETS
44,775.72
225.54
45,001.26
301,981.04
301,981.04
LIABILITIES & EQUITY
Equity
250 · Homeowners' Equity
271,207.62
3900 · Retained Earnings
30,773.42
Total Equity
TOTAL LIABILITIES & EQUITY
301,981.04
301,981.04
12
Financial Review
Jan - Dec
10
Income
300 · Dues
113,596.50
305 · Interest
312.94
310 · Less Refunds & Adjustments
-14.50
Total Income
113,894.94
Expense
500 · Accounting
508 · Contract Services
510 · Insurance
520 · Lawn Service
4,800.00
130.00
6,459.04
20,022.10
530 · Deed Restriction
240.16
535 · Miscellaneous
100.00
540 · Office Supplies
441.73
545 · Postage
550 · Pool Contract
560 · Pool Repair & Maintenance
565 · Repairs - General
570 · Taxes - Property & Other
575 · Telephone
1,230.16
29,401.85
106.04
3,610.77
27.41
1,830.81
580 · Utilities - Electric
11,610.78
580.50 · Utilities - Water
2,935.67
585 · Recreation Committee
Total Expense
Net Income
175.00
83,121.52
30,773.42
13
Financial Review
Jan - Dec
10
Jan - Dec
09
$
Change
%
Change
Income
300 · Dues
113,596.50
113,812.37
-215.87
-0.19%
305 · Interest
312.94
413.03
-100.09
-24.23%
310 · Less Refunds & Adjustments
-14.50
0.00
-14.50
-100.0%
0.00
20.00
-20.00
-100.0%
113,894.94
114,245.40
-350.46
-0.31%
4,800.00
4,400.00
400.00
9.09%
130.00
0.00
130.00
100.0%
330 · Other Income
Total Income
Expense
500 · Accounting
508 · Contract Services
510 · Insurance
6,459.04
6,190.77
268.27
4.33%
20,022.10
19,212.64
809.46
4.21%
530 · Deed Restriction
240.16
224.70
15.46
6.88%
535 · Miscellaneous
100.00
409.14
-309.14
-75.56%
520 · Lawn Service
540 · Office Supplies
545 · Postage
550 · Pool Contract
560 · Pool Repair & Maintenance
565 · Repairs - General
441.73
70.11
371.62
530.05%
1,230.16
667.02
563.14
84.43%
29,401.85
29,746.62
-344.77
3,897.38
-1.16%
106.04
4,003.42
3,610.77
889.55
-97.35%
0.00
4,194.69
2,721.22
4,194.69
27.41
16.86
10.55
62.57%
1,830.81
764.29
1,066.52
139.54%
580 · Utilities - Electric
11,610.78
12,046.28
-3.62%
580.50 · Utilities - Water
2,935.67
4,490.93
-435.50
1,555.26
175.00
0.00
83,121.52
30,773.42
567 · Applewood Projects
570 · Taxes - Property & Other
575 · Telephone
585 · Recreation Committee
Total Expense
Net Income
305.91%
-100.0%
-34.63%
100.0%
87,327.02
175.00
4,205.50
26,918.38
3,855.04
14.32%
-4.82%
14
Election of Board Members
Two Board openings
ACC Chairperson
Nominees (2 year term)
15
Castlewood Park Project
Resident and girl scout, Chelsea Coleman, has
been approved by the HOA to make
improvements to the park to achieve a “Gold
Award” from the Scouts
Plan is modeled after original HOA proposal
Scope is modified and scaled down
Removal and/or refurbishing of existing
equipment
Installation of fall zone, accessible play
equipment and walk path
Scout fundraising matched by HOA
Sign up to volunteer at www.wthoa.org
Other Business
Newsletter editor
Volunteer sign up
FHS Improvements
17
Goals for 2011
Maintain neighborhood property
appearance and home value
See beginning of Castlewood Park Project
Improve financial position of WTHOA


Build reserve
Collect delinquents
18
Annual Meeting
January 26, 2011
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