GS1 US DATA HUB 3.2 | PRODUCT
How to use the Download Import Template
The Download Import Template link will provide you with a template
that you can use to create, update or correct product information. This
template does not include any pre-populated product information. To
work from existing product information, refer to the visual aids to
Download In Use Products for Import or Download Draft Products for
Import. To use this template, complete the following:
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Click Product > Import.
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Click the Industry drop-down to select the appropriate template. Template input
fields vary slightly by industry to ensure alignment with GS1 GTIN Management
Standard. Available template options include: General, CPG (Consumer
Packaged Goods), Regulated Healthcare, Foodservice, and Apparel.
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Click Download Import Template. A spreadsheet file will download via your
web browser* and typically will be stored in your Downloads Folder. Click Open
to download and open the spreadsheet.
*Note: Spreadsheet download experience will vary depending on your Internet
browser settings.
DH_Product_Import_Template Visual Aid
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GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
Scenario 1 – Import products created outside the tool
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Enter your information into the template paying close attention to mandatory vs.
optional fields. The lowest level packaging “Each” should always be listed first,
above the upper level packaging, as shown in the example. See the GS1 US Data
Hub Product Import Field Template Requirements Visual Aid for a full list of
column, description, and field information. When finished, Save the file to your
computer.
Scenario 1: Import products created outside the tool. In column A, enter the
word Create; enter pertinent information into all the remaining required columns
B, C, D, E, G, H, I & J. Enter optional SKU information in column F. In this
example, since we are creating case and mixed case products, enter the required
Child GTINs in column T and quantity in column U. Note: Separate multiple GTINs
and quantity with a ~ (tilde key) as noted in the mixed case example above.
NOTE: When entering Dimensions and Weights into the template, use
abbreviations not the full name (e.g., use in for inches, ft for feet, oz for
ounces, etc.). See pages 5 – 8 for a full list of instructions.
DH_Product_Import_Template Visual Aid
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GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
Scenario 2 – Update product information
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Enter your information into the template paying close attention to mandatory vs.
optional fields. The lowest level packaging “Each” should always be listed first,
above the upper level packaging, as shown in the example. See the GS1 US Data
Hub Product Import Field Template Requirements Visual Aid of this guide
for a full list of column, description, and field information. When finished, Save
the file to your computer.
Scenario 2: Update Product Information. In column A, enter the words
Update; enter pertinent information into all the remaining required columns B, C,
D, E, G, H, I & J. Enter optional SKU information in column F. In this example,
since we are updating case information, we entered the required Child GTINs in
column T and quantity in column U.
Note: If updating a mixed case or mixed pallet, separate multiple GTINs and
quantity with a ~ (tilde key).
NOTE: When entering Dimensions and Weights into the template, use
abbreviations not the full name (e.g., use in for inches, ft for feet, oz for
ounces, etc.). See pages 5 – 8 for a full list of instructions.
DH_Product_Import_Template Visual Aid
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GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
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Click Browse. Locate the spreadsheet file on your computer and attach it.
Once attached, you will see it displayed in the Upload File field.
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Click Submit. The action begins the upload process.
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The file status displays. Check the Status to view if the file is Pending or
Complete.
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Optional: Click Refresh until the status is complete. You can also continue
on to other tasks. The import results will be waiting when you return to this
page.
DH_Product_Import_Template Visual Aid
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GS1 US DATA HUB | PRODUCT
How to use the Download Import Template (continued)
After your file is complete, verify that all records processed correctly. In
the event of an error, complete the following:
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Once the status has changed to Complete, verify that all records processed
correctly. In this example, there is 1 error. If there are no errors you have
completed this process successfully. If you have an error continue to step 10.
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Click the File Name hyperlink to open the spreadsheet file to view the error
message.
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Review the error message(s). Errors will appear as the last column of data.
See the Product Import Error Messages Visual Aid for more information. Once you
determine the incorrect/missing information, update the file and resave.
After you resave the file, go back to step 5 to begin the Upload file process over.
NOTE: When correcting errors, only re-upload rows with issues. Delete any
rows that successfully updated. If you upload successful rows again, an
error message will appear stating duplicate information!
DH_Product_Import_Template Visual Aid
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