Volunteer Information
Pack 91 Volunteer Information
7/31/2017
We Need You!
Cub scouting requires volunteers. From Cubmaster to just pitching in and cleaning
up after den meetings, every event and every position in our pack is fueled by the
effort of volunteers. Please consider volunteering your time, your efforts will keep
our program going strong and you will be setting a great example for your son and
all the boys in the Pack.
Volunteer opportunities can be divided into two categories: Single Event
Coordinators and Pack Leader Positions. This brochure lists the major positions and
descriptions to give you a sense of what is involved. Don’t hesitate to ask
questions. There are other positions available and many of the positions listed
could use assistants to either lighten the load or to train in preparation to take
over. The Cubmaster and Pack Committee can answer any questions you may have.
The Pack Committee meetings occur once per month in the evening. You are
welcome to join these informal meetings any month or every month. They offer the
best opportunity to get input, set dates, and find out what has worked in the past.
We are here to support you and are open to your ideas. We are all working
together to make our sons’ experiences the best possible.
To volunteer please call or e-mail:
The Committee Chair
The Cubmaster
Or your friendly neighborhood Den Leader
Thank you for your help!
Pack 91 Volunteer Information
7/31/2017
Cub Scout Pack Leader Positions
Committee Chair: Working with the Cub Master, fills vacant leader positions with qualified
people. Run the monthly Pack Committee meetings. Keeps all the leaders informed of upcoming
District and Council events and activities. Supervises the committee in fulfilling its tasks. Sees
that the annual charter is completed on time. Approving bills before payment by the Pack
Treasurer. Conduct the annual Pack program planning. Keeps a current calendar of the Pack and
makes available to all members.
Cubmaster: Is the master of ceremonies at the monthly Pack meetings, with the help of other
Leaders, and recognizes those boys who have achieved. Help the Pack Committee with year-round
recruitment and registration of new boys and adults. Helps the committee Chair to find qualified
leadership for the Pack. Helps train and gives support to the Den Leaders. Work as a team with
the Committee Chair to cultivate, educate, and motivate all Pack Leaders and parents or guardians.
Conduct impressive graduation ceremonies.
Den Leader: Plan, prepare for, and conduct Den meetings with the Assistant Den Leader and/or
Den Chief. Gives leadership to the boys in the Den during the monthly Den meetings. Oversees the
progress of the boys in the Den toward advancement. Makes sure parents are aware of their
involvement in the advancement process.
Advancement Chair: Tallies all advancements with enough time to purchase them from the
Scout office to present at the Pack meeting. Helps distribute the awards to the Scouts. Turns in
advancement reports to the Council Service Center for all awards earned. Assist Cubmaster with
induction and advancement recognition ceremonies.
Treasurer: Responsible for the Pack’s bank account. Approves expenditures and issues checks
as needed to fulfill financial obligations of the Pack. Guides the Pack in conducting council-approved
money-earning projects. Helps coordinate the Pack’s Friends of Scouting Campaign to support the
local Council. Periodically report on the Pack’s financial condition.
Chartered Organization Representative: Liaison between the sponsoring organization and
the Pack. Voting member of the District and Council.
Assistant Cubmaster: Helps the Cub Master and leads the Pack meeting in his/her absence.
Works directly with the Den Leaders and Den Chiefs to ensure an active and successful program.
Works with local Troops to supply Den Chiefs. Assist with Pack activities.
Membership Chair: Encourages year-round recruitment of youth and adult members. Conducts
fall and spring membership rallies. Guides the transition of Webelos Scouts into Boy Scout Troops.
Keeps a current roster of the Pack and makes available to all members. Prepare registration and
re-charter paperwork.
Pack 91 Volunteer Information
7/31/2017
Cub Scout Pack Leader Positions (continued)
Summer Camp Chair: Assists with the promotion of summertime camping opportunities such as
Fun With Son, Cub Scout Resident Camp, and Cub Scout Day Camp.
Public Relations Chair: Provides Pack news and announcements for newspapers, radio stations
and bulletins of sponsors. Stimulate Pack service projects. Circulate recruiting fliers and leaflets.
Work with Scouts on earning the Reporter patch/award.
Activities Chair: Provides year-round gateway opportunities for the Pack’s entire membership
to participate in meaningful District and Council activities. Promotes the National Summertime Pack
Award. Encourages civic service.
Pack Trainer: Conduct orientation of new families and Pack Leaders. Coordinates and
encourages training of the various leaders and adults to assure the Pack provides the best to the
Scouts. Keeps track of Pack training records.
Pack 91 Volunteer Information
7/31/2017
Family Campout Coordinator
What – Each year we invite all Pack 91 families to go camping. In the past we camp in a group
camping area with each family pitching their own tents. We have a campfire, tell jokes, do skits, and
roast marshmallows. During the day the boys play, and work on achievements. We can cook our meals
together and clean up together or it can be left up to the individual families. Everyone has a fun
relaxed time while starting to get a feel for what Scout camping is all about.
When – Friday night through Sunday morning in the Spring or Fall. Families are invited to stay the
entire time or show up for just a few hours.
Where – Anywhere the coordinator chooses.
How – The coordinator is encouraged to recruit volunteers for assistance. The Coordinator of this
event will select the campground and dates with the Cub Master/Pack Committee. The coordinator
will then reserve the site and advertise the campout to the pack. The coordinator may also figure
out meals, purchase groceries, develop activities, and provide supplies. Finally, the coordinator will
also keep track of which scouts attend and assure they receive the appropriate patches, belt loops,
etc. for their achievements.
Parade Coordinator
What – Two Grayslake parades
When – Memorial Day and Grayslake Days
Where – Typically the parades begin or end at the GCHS Lake Street Campus or Library and
proceeds through downtown Grayslake.
How – The Parade Coordinator is responsible for obtaining the necessary forms required to enter
our “unit” in the parade. The coordinator then notifies the Cub Master or Pack Committee that the
Pack is registered. The coordinator keeps track of attendance at the parades or delegates this
responsibility to someone. This list is given to the Cub Master or Committee so that patches can be
purchased and awarded to attendees.
Pack 91 Volunteer Information
7/31/2017
Scouting-for-Food Coordinator
What – Annual Cub Scout Food Drive. Each year, plastic grocery bags are distributed to the Pack.
These bags are then distributed to scouts who are interested in participating. On a pre-determined
weekend, the scouts place the bags on the door handles of homes in their community. The bags have
printed instructions on them explaining the event to the homeowner. The instructions request that
the homeowner participate in the food drive by placing food items in the bag. They are further
instructed to place the bag outside, next to the front door on the following weekend. The scouts
then return to each home they provided a bag and pick up any filled bags that may be present. This
food is then brought to a central location established by the coordinator.
When – Established by the North East Illinois Council (NEIC) – usually in March.
Where – Local area.
How – The Coordinator will be in touch with the Council to learn when and how the Scouting for
Food program will operate for the year. The Coordinator will advertise the program to the Pack.
He/She will pick up the needed number of bags and distribute them to interested scouts. This may
be done at a pack meeting or through the den leaders. The Coordinator will establish the drop off
location for the filled bags and deliver them to the District drop off.
Scout Sunday Coordinator
What – Scout Sunday is a day when scouts from our Pack attend a Sunday Service at Shepherd of
the Lakes Lutheran Church in Grayslake. The boys present the colors at that service and staff the
Café between services. Alternatively, the Scouts and Leaders are encouraged to wear their
uniforms to a service of their choice.
When – One Sunday in the Month of February.
Where – Shepherd of the Lakes Lutheran Church
How – Contact the North East Illinois North Star District office for the exact day of this yearly
event.
Pack 91 Volunteer Information
7/31/2017
Pinewood Derby Coordinator
What – Annual Pinewood Derby. Scouts are given pinewood derby car kits in the fall. The boys
build the cars with their Akela. Scouts then race their cars against the other boys in their rank.
When – All day Saturday at the end of January. Race day is divided up by Cub Scout rank. Tigers
race in the morning, followed by Wolves, Bears, and Webelos.
Where – Usually Frederick School in Grayslake, but location can change.
How – The pinewood coordinator will recruit volunteers to assist in the many facets of this event.
Together, the pinewood derby team will establish the date and time of the derby with the Cub
Master/Pack Committee. Car kits are supplied by the Pack to each boy through their den leader.
On race day, cars are weighed in on scales and modified as needed by the scout to make weight.
Once the scout is satisfied his car is ready, he may register his car. It is weighed-in by the judges
and may not be touched after that time. A numbered sticker is placed on each car by the judges to
identify the car’s owner. Each boy is given a pinewood derby segment and patch. The boys are
called up by rank and the rules are explained. Three boys race against each other, watching by the
finish line. An adult from the Pit Crew places the cars on the track based on the schedule
generated. The cars are launched and the timer determines the winner. The boys retrieve their
cars, returning them to the Pit Crew. The process is repeated based on a schedule generated by
the software until each boy races in each lane at least once. They may race more depending on the
number of participants and how quickly the races go. Awards are given to the top three finishers in
each rank and everyone receives a small medal or handmade trophy for their effort. The boys of
that rank are then finished and the next rank begins their races. Some of the responsibilities of
this team are:
1. Establishing the race date, start times for each rank, and reserving the race location.
2. Retrieving and assembling the track at the race location.
3. Setting up a “pit” on race day with scales owned by the pack. This area is used to modify
cars.
4. Setting up and manning the weigh-in and registration table.
5. Setting up and manning the computer and software for the timer.
6. Explaining the rules to the boys before the race.
7. Launching the cars on the racetrack.
8. Judging the Best Effort or Most Creative car.
9. Obtaining the trophies.
10. Posing for pictures with the boys.
Pack 91 Volunteer Information
7/31/2017
Popcorn Kernel and Assistant
What – Annual Popcorn Sale Fundraiser. This single event provides one year’s funds for the pack.
Typically, the pack grosses over $20,000 in sales during this event of which the pack receives a
percentage. Each boy and/or their Akela sell popcorn to his neighbors, friends, family, coworkers,
etc… The scouts have the option of picking up the popcorn ahead of time (which he can return if
unsold) and sell it directly or have customers place their order on a form. In the latter case, the
scout picks up his popcorn from the Popcorn Kernel(s) and returns to each customer with their
popcorn order.
When – Fall
Where –The popcorn itself is stored at a location determined by the Kernel(s). In the past this
has been in their home and or their assistants’ homes. Prizes are also stored in their home.
How – The Popcorn Kernel should recruit assistants for this task. The Popcorn Kernel attends a
council-wide meeting. The Popcorn Kernel or their assistant should plan to attend the monthly Pack
Planning Meetings until the Popcorn sale is over. They will obtain the appropriate forms for
distribution to each scout through the scouts’ den leaders. The Popcorn team will pick up popcorn
for direct sales and arrange for storage. They will then set up a time and location for popcorn pick
up. Those not conducting direct sales will need to be encouraged to return their forms with their
orders. A deadline should be established. The team will pick up another round of popcorn to fill
these orders. Unsold popcorn will be returned to the Kernals who will then arrange for its return to
the Council. The total value of popcorn sold by each scout should be tracked and each scout should
indicate the appropriate prize they desire from the prize sheet. The team is responsible for
ordering these prizes from the council, picking them up, and distributing them to the den leaders.
Pack 91 Volunteer Information
7/31/2017
Newsletter Editor
What – Author and coordinate the production, copying, assembling, and distribution of a pack
newsletter.
When – Each month from August through May.
How – The Newsletter coordinator is encouraged to recruit volunteers for assistance. This person
or their assistants will attend monthly committee meetings in the evening to gather information;
author the newsletter; collect any other information for attachment to the newsletter; copy and
assemble the newsletter; deliver the newsletter to the Cub Master/Pack Committee Chair before
the monthly Pack meeting for distribution at that meeting to the Den leaders or simply e-mail it out
to the Pack to save on paper.
Summer Movie Coordinator
What – Pack Movie Outing.
When – The movie takes place in June, July, or August. June is our typical month. This offers the
new Tigers their first chance to do something with the scouts. The Movie Coordinator with the
Pack Committee selects the date/time before May. In the past, movies on Saturday or Sunday
afternoon have been selected.
Where – Local theater. The actual location is selected by the Movie Coordinator and with the
Pack Committee before May.
How – The Movie Coordinator is responsible for the event. The Movie Coordinator with the Pack
Committee selects the actual movie before May. The coordinator is encouraged to recruit
volunteers and delegate tasks. Some of the major tasks are:
1. Calling local theaters to see what Rated G/PG age appropriate movies will be out in June.
2. Determine if the theater can offer a special rate or program or other promotion for the
cub scouts. In the past, theaters have offered projector room tours or special rates on
popcorn/drinks, etc.
3. Advertise event to pack
4. Keep track of attendance at event and then provide list of attendees to Cub Master or
Committee Chair so that the patches can be purchased and awarded to attendees.
Pack 91 Volunteer Information
7/31/2017
5.
Fishing Derby Coordinator
What – The fishing derby is an opportunity for Pack families to fish together. Typically the
morning begins by gathering the boys together and making sure everyone is registered. The boys
are then taught fishing safety, given fishing tips, the day’s schedule and the competition rules. The
boys fish from shore (no boats are permitted). As fish are caught they are brought to the judge’s
station. A tally of fish caught for each boy is maintained, as is a record of the shortest and longest
fish, longest worm, etc… Before lunch fishing is stopped and the judge’s station closes. Lunch is
provided. After lunch awards are given out in a number of categories.
When – The derby takes place in June, July, or August. July is our typical month. The Fishing
Derby Coordinator with the Pack Committee selects the date before May.
Where – The derby seems to work best at Jones Island in Grayslake. It has also taken place at
Forest Preserve lakes. At Jones Island, the Grayslake Park District has a shelter that must be
reserved for the event. The actual location is selected by the Fishing Derby Coordinator and with
the Pack Committee before May.
How – The Fishing Derby Coordinator is responsible for the event. The coordinator is encouraged
to recruit volunteers and delegate tasks. Some of the major tasks are:
1. Recruit assistants – prizes/food/setup/cleanup/fishing tips/judge/etc.
2. Establish prize categories and purchase prizes. The pack will reimburse prize costs. Keep
receipt. In the past tackle boxes, fishing poles, etc. have been given. There should also be
consolation prizes for all participating boys like squirt guns, stickers, etc…
3. Figure out lunch menu. In the past hot dogs and hamburgers, chips and cookies have been
served.
4. Determine who will be attending. This is best done by working through the den leaders.
5. Purchase food and keep receipts.
6. Coordinate the day’s activities.
7. Keep track of attendees and provide list to Cub Master or Committee so that patches can
be purchased and awarded to attendees.
Pack 91 Volunteer Information
7/31/2017
Blue and Gold Coordinator
What – Annual Blue and Gold Awards Banquet. At this banquet, the Webelos “crossover” or
graduate from the Pack into Boy Scouts.
When – August – February. Event is in February.
Where – Location determined by the Blue and Gold Committee.
How – The Blue and Gold Coordinator will recruit assistants and other volunteers for the numerous
tasks involved in this event. This effort typically begins in the Fall. The date and location are
established with the Pack Committee. Representatives from each den are recruited to volunteer for
the event. These volunteers also attend a planning meeting, set up by the Coordinator. Some of the
tasks that are required for this day are:
1.
2.
3.
4.
5.
6.
7.
8.
Reserve banquet location (in the past Frederick school).
Menu selection/caterer
Entertainment
Invitations/Attendance Count/Money collection
Advertising
Set-up (purchasing plates, cups, beverages, etc. setting tables...)
Coordinating food distribution
Clean-up
Pack 91 Volunteer Information
7/31/2017
Akela & Scout Cake Bake Coordinator
What – Each year, typically at a Pack meeting, we judge cakes baked and decorated by Scouts and
their Akela. Cakes are displayed on tables. Occasionally, the event has been run as a fund raiser
and the cakes are bid upon by those attending the Pack meeting. All the money raised during this
event, if run as a fundraiser, is donated to our sponsor organization, Shepherd of the Lakes
Lutheran Church in Grayslake. In the past we have raised $400 - $500 during this event by selling
50-80 cakes.
When – At any Pack meeting of choice.
Where – Frederick School
How – The coordinator is encouraged to recruit assistants for this event. The coordinator will
ensure room set up, register cakes, distribute patches, display cakes, set up bags that people place
their bid slips in, determine cake winners, collect the proceeds and distribute the cakes. In the
past, scouts have also been given the opportunity to vote on best cake, best theme, etc… with the
winning scout receiving a prize. The scouts who made the cakes receiving the highest bids are also
rewarded.
Easter Basket Coordinator
What – Easter Baskets for Lake County foster children.
When – March
Where – Kids Hope United in Lake Villa. Baskets may also be delivered to Catholic Charities or
DCFS.
How – This is a new event for the Pack. We have been asked to assemble Easter baskets for foster
children of all ages in Lake County. Easter baskets can be fully assembled and delivered directly to
Kids Hope United in Lake Villa or other organization. Because this is a new Service Project for the
Pack, it is up to the coordinator to develop this event. The coordinator is encouraged to begin
working with the Pack Committee early in the year to determine how best to complete this project.
Pack 91 Volunteer Information
7/31/2017
Webelos Klondike Derby Coordinator
What – Klondike Derby
When – Winter, usually in January.
Where – Designated by the District.
How – Notifies the Webelos Patrols of the date and times and the race requirement. Fills out the
necessary application form and sends it to the Council office along with the payment. The Webelos
Patrols do all the rest.
Cub Scout Winter Challenge Coordinator
What – Outdoor Winter activities for the Cub Scouts.
When – Winter, usually January the same day as the Webelos Klondike Derby.
Where – Designated by the District.
How – Notifies the Den Leaders of the date and time for the events and fills out the application
and submits it to the Council office along with the appropriate fees. A list of the boys planning to
attend is included with the application.
Pack 91 Volunteer Information
7/31/2017
Website Editor
What – Edit the Pack website to keep it current
When – Intermittently year-round
Where – From the comfort of your own home!
How – The Pack's website (www.orgsites.com/il/pack91grayslake) needs to be maintained. No
special software or programming experience is needed. The calendar of events needs to be updated
periodically. The site could also use a “duty roster” where we could list which Dens had upcoming
responsibilities (doing a skit, having a display, opening ceremony, etc.). There are files and general
information on the site that need to be occasionally revised. Log onto the website and use simple
typing/word processing skills to update or edit content on the website. Basic formatting commands
are listed at the bottom of each editing page.
Sports Outing Coordinator
What – Coordinate a group outing to a sporting event
When – Whenever
Where – Local sporting venue
How – The Council periodically has fliers advertising a special Scout Day or Scout discount at a
sport event such as Chicago Wolves hockey, Schaumburg Flyers baseball, Milwaukee Bucks
basketball, Circus etc. However, we are not limited to those events. Local high school sporting
events are just as fun, support the local community, and provide visibility for the Pack in the
community. The coordinator for our Pack would pick an event and coordinate the registration of the
people that want to attend and distribute the tickets. In the past we have both organized buses
and let everyone arrange their own transportation.
Pack 91 Volunteer Information
7/31/2017
Garden Coordinator
What – Pack Garden
When – Spring, summer and fall.
Where – Grayslake Community Garden
How – One activity is for the Scouts to raise a vegetable garden and donate the food grown to the
Avon Food Pantry. This works both as a Good Turn and helps complete some advancement
requirements or electives for each rank. The coordinator reserves a plot at the Grayslake
Community Garden and coordinates the efforts of volunteers to plant, maintain, harvest, and clean
up the garden. The coordinator also helps direct those harvesting on how and where to drop off
the produce at the Avon Food Pantry, keeping a log of how much is donated for a subsequent press
release.
Pack 91 Volunteer Information
7/31/2017