Overview
Features & Functions
8/2012
Legal
In Today’s Fast-Paced, Demanding Legal Environment
Firms need a document processing solution
that can
 Optimize their workflow
 Automate manual, labor-intensive tasks
such as Bates stamping and redaction
 Convert scanned documents to PDF/A for
archiving and PDF Searchable for keyword
searching
 Make information easier and faster to
retrieve
Legal
Introducing
 Easy-to-use workflow automation software specifically
designed for the Legal environment
 Advanced Bates stamping, intelligent redaction and
highlighting/strikeout – at the MFP panel and automated
 PDF file conversion for keyword searches and document
archiving
 Expandable with add-in modules
Legal
Building On A Solid “Foundation”…
Comes with all of the standard features of Dispatcher
Phoenix Foundations
…With Additional, Advanced Features

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Advanced Bates Stamping
PDF File Conversion
Intelligent Redaction
Intelligent Highlight
and/or Strikeout
 Indexing at MFP panel
 Directory/Folder
Browsing at MFP
 Color Routing & Page
Count Routing
 Much more
Legal
Simple To Use With Wide-Ranging Functionality
 Customized workflows collect, process, and distribute files
 Workflows can be scheduled to run, or
 Workflows can run on demand with the touch of
a button on the MFP
Legal
Create Workflows Easily With The Workflow Builder
 Graphical and intuitive
 Drag-and-drop functionality
 Customizable icons
 Drawing tools
 Multiple connectors
 Easy to follow validation messages
Legal
Define Your Inputs…
LPR Print
Driver
Office Printers
Input Folder
bEST
Emails sent
from MFP
Files can be collected from:
• MFPs running bEST (bizhub
Extended Solution Technology)
• Local or network folders
• User boxes on MFPs
• LPR Print Drivers*
• SMTP In*
• Printer Port Monitoring
• Multiple inputs in one workflow
Production Print
*Optional add-in modules
Legal
Add A Variety Of Document Processes…
Document imaging processes include:
Annotation
Split
Despeckle
Deskew
Color Route
Redact
Mirror Image
Rename
Negative Image
Watermark
Highlight /
Strikeout
Advanced Bates
Stamping
Merge
Convert to
PostScript
Page Count
Index Form Builder
Print to File
Convert to
PDF
Legal
And Distribute Processed Files…
Files can be distributed to:
•
•
•
•
•
•
Folders
MFPs for printing
FTP servers
Email recipients
SharePoint
And more coming
Output
Folder
SMTP
Out
Production Print
SharePoint
Office
Printers
FTP
Server
Legal
Increase Efficiencies With Advanced Bates Stamping
 Include three different counter types
(numeric, alphabetic, and Roman
numeral)
 Add file metadata, page numbers,
static text, etc.
 Shrink/shift page content so text is
never obscured
 No possibility of missed pages!
DHS - Contracts
 Apply an unlimited number of Bates
stamps anywhere on page
DHS01003922
Legal
Advanced Bates Stamping Example
Case: 123 vs. ABC
000000000001
Date and Time Received: 08-21-2012 09:00
Client: ABC
Bates stamps can be placed
anywhere on the page
000000000001
Watermarks can identify
the nature of the
document
000000000001
Bates stamps can include
any configuration of
prefix, body, and suffix,
without limitations;
multiple lines are also
supported
P
a
g
e
1
The information contained in this contract has been transcribed using electronic
recording devices. As such, certain materials could be modified at a later date.
With Dispatcher Phoenix, stamp
placement is always ensured. No matter
what the document size, the stamp will
be placed where you want it
Stamps can include static data, data from
the document and other processes, and
even auto populating data
Stamps can be any color and placed in
any orientation (vertical, horizontal, etc.)
Page content can be shifted and shrunk
so text is not obscured by stamps
Bates stamp’s background can be any
color and any size
Stamp content can be included in different
vertical and horizontal orientations
Text can be highlighted to draw attention to
annotations and text itself can be any color
Legal
Save Time With Automatic Redaction and Highlight
 No more cover-up tape and markers!
 Set up a simple search operation to
quickly redact or highlight sensitive
information
 Redaction permanently removes
information from document
Legal
Convenient Customization At The MFP Panel
 Edit existing Bates stamps or add a
new one to your document
 Modify or add a new search term for
your redact and highlight/strikeout
process
 Customize special OCR settings for
your scan job
All directly from the MFP!
Legal
Speed Up Discovery With PDF Conversion
 Automatically convert scanned image files
to a variety of PDF formats
 Search, retrieve, view, and print
documents as needed while keeping
originals intact
 Supported PDF formats include PDF
Searchable for keyword searching and
PDF/A for archiving
Legal
Improve Business Efficiencies With Indexing
 Scan and index documents
 Browse your PC’s folder structure
and select the correct folder to
store your documents in
All at the MFP panel!
Legal
Reduce Costs And Improve Productivity
 Annotate, watermark, and rename documents automatically
 Index documents directly at the MFP. You can also
browse your PC folder structure and scan documents
into a folder with the touch of a button
 Route print jobs to most appropriate printer based on:
•
Color
•
Page Count
Legal
Schedule Your Workflow…
 Advanced options included
 Specify day and time to run
workflows
…Or Start At The MFP Panel
 Graphical and Native MFP UI Support
 iOption not required for Native UI
Legal
Everything You Need To Get Started Quickly
 Fully-configured sample workflow templates include:
• Description of use case (challenge, solution, benefits)
• Sample input files
 Perfect for first-time users
 Access to large online
library of additional
sample workflows to get
you started with any task
Legal
View Running Workflows In Real-Time
 Unique LiveFlo™ technology displays files being processed
through running workflows
 Makes it easy to identify bottlenecks
 Ensure that inputs, processes and outputs are optimized
Legal
Save Time By Automatically Opening Files At PC
 Processed documents can be set to open in the correct
application when they arrive at your PC
 Example: Dispatcher Phoenix converts scanned documents
retrieved from MFP to Word format and the document
is automatically opened in Microsoft
Word on your PC
Legal
Add Features As Your Needs Change
Optional add-in modules include:
• Zonal OCR
• Convert to Microsoft Office
• Barcode Processing
• ODBC
• Parsing toolset
• OnBase Connector
• Much more…
Metadata Route
KDK Code
Generator
Email Parser
Barcode
Processing
KDK-PDL
Converter
Advanced Bates
Stamping
Highlight /
Strikeout
Redact
Parse &
Distribute
Convert to
PDF
2D Barcode
Processing
Advanced OCR
Convert to
Office
Parser
Insert
ODBC
Parse & Replace
Metadata to File
Legal
Optimize Your Legal Workflow
 Software is specifically designed to meet the needs of
busy legal professionals
 Eliminates need for outsourcing or hiring temp employees
 Reduces possibility for errors or oversights
 Scalable to grow with your business
Legal
Read All About It on MyKonicaMinolta.com
Legal Vertical Brochure
IDC Whitepaper
Sell Sheet
Brochure
23
Legal
Dispatcher Phoenix Legal…In The News!
24
Legal
Other Dispatcher Phoenix Offerings
Dispatcher Phoenix Foundations

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Cost-effective, easy-to-use solution for document collection,
processing, and distribution
Includes major features of application, such as Workflow Builder,
Workflow Scheduler, LiveFlo technology, etc.
Dispatcher Phoenix Professional
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Includes all features of Foundations plus extended
functionality to integrate with your business processes
File parsing, routing, metadata processing, etc.
Legal
 For General Use: 30-day Demo
versions are available at the
Solutions Engineering Center’s
web site: www.sec.kmbs.us
 For Konica Minolta Employees
and Dealer Sales: NFR available
including functionality of all
versions of Dispatcher Phoenix:
www.sec.kmbs.us/nfr
Legal
For More Information:
www.kmbs.konicaminolta.us
www.sec.kmbs.us
Product Marketing Manager:
Zina Motley
Windsor, CT
[email protected]
Ramsey, NJ