SECTION 1: UWSP RESIDENTIAL LIVING Residential Living is comprised of three functional areas: Administrative Services Building Services Community Development and Education Three functional areas comprise the A, B, C‘s of Residential Living. The analogy of a three-legged stool is used to describe the structure. If one of the legs is weak, the chair becomes wobbly. In this same way, the success of Residential Living depends on the strength of each of its legs. CENTRAL STAFF ADMINISTRATION Joe Totman Director of Residential Living Administrative Services Building Services Community Development and Education Susan Malnory Mike Zsido Kris Hoffenberger Julie Zsido Assistant Director of Administrative Services Assistant Director of Building Services Assistant Director of Community Development and Education Assistant Director of Community Development and Education People JOE TOTMAN serves as Director of Residential Living. His primary responsibilities include providing overall direction and leadership to Residential Living, including the three major areas of Administrative Services, Building Services, and Community Development and Education, engaging in planning processes that will ensure smooth operation of the department. He supervises the four Assistant Directors. Specifically in the CDE area, Joe facilitates the following: new hall director group, new staff seminar for Community Advisors, Community Housing Council, and assessment reports. He also advises and supervises the Hyer Hall Manager. Section One --July 2011. Page 1. ADMINISTRATIVE SERVICES Purpose The Administrative Services area of Residential Living is responsible for handling a wide range of services, including: Residential Living assignments, occupancy reporting, purchasing, billing, budget management, financial reporting, desk top publishing, contract administration, and staff support, with customer service being one of their prime functions. Whether assisting a new student with housing choices, or relieving a parent's anxiety over their son’s or daughter's college experience, the staff makes sure the first impression is a positive one. This behind-the-scenes group is responsible for making things run smoothly and efficiently, enabling staff and students to concentrate on what needs to get done. ADMINISTRATIVE SERVICES STAFF Susan Malnory Assistant Director for Administrative Services Jenna Gear Office Manager Kate Reck Coordinator of Room Assignments Kyle Gorski Kenzie Kujawski Kelley Muench Natasha Siegel Front Desk Student Assistants People SUSAN MALNORY, Assistant Director for Administrative Services. Oversees the administrative aspects of Residential Living's operations. Susan supervises the Administrative Services staff that handles housing assignments, contract administration, purchasing, reception area, and web page development. She collaborates with Information Technology (IT) for residence hall computer lab support and administrative computing support. In addition, she facilitates the development of Residential Living's budget, rate formulation, and is responsible for financial reporting. KATHLEEN RECK, Assignments Coordinator. Manages the contracting process for student residents and the resulting billing activity. Kathleen serves as an advocate for students in resolving differences. She also provides interpretation of the UW Board of Regents' on-campus residency requirement and determines eligibility for exemptions. She works with a student appeals board in situations where residents are appealing. Questions regarding "The Residential Living Student Handbook," copyright issues, postings, and mailbox stuffing’s should Page 2. Section One -- June 2011. be directed to the Assignments Coordinator. Kathleen is responsible for the department website and coordinating individual hall signature pages. JENNA GEAR, Office Manager. Manages the Residential Living customer service area and supervises the front desk receptionists. Other responsibilities include preparing summer conferences bills, and managing the refrigerator rental program. This position is the purchasing agent responsible for hall purchasing and processes the weekly hall occupancy reports. FRONT DESK RECEPTIONISTS. Provide front-line reception for all Residential Living needs. In addition to answering the telephones and greeting visitors, appointments with any Residential Living Central Staff member can be made through them. If front desk staff is unable to answer any question about Residential Living, they will be able to direct the person inquiring to the appropriate person or area. BUILDING SERVICES Purpose The Building Services area of Residential Living is responsible for maintaining safe, attractive, clean, functional, and comfortable residence halls for our students and staff who reside in them. The appearance of our halls not only reflects our maintenance program, but also how we, as a department, feel about our students. Only through a commitment of regular maintenance, timely repairs, and scheduled cleaning, do we give a good impression that lasts. Building Services is an important member of the Residential Living team, providing the infrastructure upon which Residential Living can build its program. A quality environment is necessary for quality programming. Building Services is staffed with many caring professionals who each provide service to the residents in their own special way. People MIKE ZSIDO, Assistant Director of Residential Living Building Services. Oversees the environments of Residential Living. All Building Services employees report to Mike. Mike conducts regular Quad meetings with hall directors to review building concerns and address questions regarding the maintenance and cleaning of the halls. Mike also co-advises the Residence Hall Association. CYNTHIA VON GNECHTEN, Interior Designer. Works closely with staff to coordinate project design needs and renovation ideas from draft through completion, as well as monitoring hall furniture inventories, and working to create comfortable, efficient living and work environments. DEBRA ANDERSON, Coordinator of Residential Living Building Services. Responsible for purchasing for Building Services, maintenance and custodial supply management, overseeing the operation of the work order system, community damage program, student damage (SDC) charges and linking Building Services to the Administrative Services and Community Development and Education areas of Residential Living. JENIFFER DEWITT, Work Order Coordinator. Responsible for processing all work orders. PAM SAMPSON, Administrative Assistant. Takes the minutes for Building Services, AD and Quad Meetings. Keeps track of Community Damage charges. Updates Residence Hall Front Desk Worker applications. STUDENT OFFICE ASSISTANT provides variety of assistance in Building Services Office. Section One --July 2011. Page 3. BUILDING SERVICES MIKE ZSIDO Assistant Director of Residential Living Building Services DEBRA ANDERSON Coordinator of Residential Living Building Services TOM GARTON Building Superintendent PAM SAMPSON Administrative Assistant JENNIFFER DEWITT Office Assistant MATT FOX Custodial Supervisor STUDENT CUSTODIAL SUPERVISOR CINDY VON GNECHTEN Interior Designer RON URBANIAK Painter DENNIS CHURCH Plumber KYLE PARRISH Custodial Leadworker Hall Custodians REY SANCHEZ LUCY KLUCK CAITLIN BENNETT Student Assistant STUDENT CUSTODIANS Baldwin Burroughs JIM KIZEWSKI JOANNE PETERSEN KAREN RUTTA ADAM JOHNSON Hansen Hyer Knutzen May Roach MARTY ANDERSEN MIKE SZYMKOWIAK Facilities Maintenance Specialist Leadworker Neale DARRELL AUSTRENG PEGGY RZENTKOWSKI Pray Sims JEROME WOJCIK JOANNE EVICA Smith Steiner CERISE PEZEWSKI Thomson DILLY BRITZ DALE PRENTICE BRUCE PAGELOW Watson CARL GARSKI Facilities Maintenance Specialist Rover Rover TOM RZENTKOWSKI Facilities Maintenance Specialist HENRY RAMON Labor Specialist MIKE NOVAK Facilities Repair Worker CLIFF WEIR Labor Specialist KEN SZYMANSKI Upholsterer JACK SZYMKOWIAK Labor Specialist STUDENT PROJECT CREW Page 4. Section One -- June 2011. TOM GARTON, Building Superintendent. Responsible for all maintenance and custodial functions of the 14 residential halls. Tom supervises a custodial supervisor; facilities repair workers, maintenance mechanics, one painter, project crew workers, one plumber, one carpet care worker, one upholsterer, a student project crew, and a student custodial crew. Also responsible for managing the Saflok Card Access System and Best Lock System. MATT FOX, Custodial Supervisor is responsible for the custodial functions of 14 residential halls. He supervises a staff of 16 custodians. CUSTODIANS. Each residence hall has an assigned custodian. The Hall Custodian is responsible for the cleanliness of the residence hall. Some of the duties include shower/ bathroom cleaning and trash removal, vacuuming and dusting in common areas and basements, snow removal from perimeter door areas, and cleaning of the front desk area. CUSTODIAN REY SANCHEZ LUCY KLUCK JIM KIZEWSKI JOANNE PETERSEN KAREN RUTTA ADAM JOHNSON HALL Baldwin Hall Burroughs Hall Hansen Hall Knutzen Hall Knutzen Hall May Roach Hall CUSTODIAN MARTY ANDERSEN DARRELL AUSTRENG PEGGY RZENTKOWSKI JEROME WOJCIK JOANNE EVICA CERISE PEZEWSKI HALL Neale Hall Pray Hall Sims Hall Smith Hall Steiner Hall Thomson Hall CUSTODIAN DILLY BRITZ DALE PRENTICE BRUCE PAEGELOW KYLE PARRISH STUDENT CUSTODIAN STUDENT CUSTODIANS HALL Watson Hall Rover Rover Cust Leadworker Student Cust Supvsr MIKE SZYMKOWIAK, Facilities Maintenance Specialist Leadworker is responsible for the maintenance of the residence halls. He makes necessary repairs to equipment and furnishings in the halls as well as most new construction. CARL GARSKI, Facilities Maintenance Specialist. Carl is responsible for the repair of all resident hall floor vacuums and the custodial vacuums as well as their cleaning machines and floor scrubbers. He repairs motors and the controls on other electrical equipment. He also works on manufacturing keys and installing and repairing key lock cores as well as installing and repairing the Saflok System. MIKE NOVAK, Facilities Repair Worker. Mike is responsible for scheduled and unscheduled maintenance or modifications required within the Residence Halls. Mike responds to emergencies and operational needs as required. Mike works closely with the Building Services Maintenance Staff. KEN SZYMANSKI, Facilities Upholstery. Heads the Residential Living Upholstery Shop. With expertise in upholstery and refinishing furniture, most of his business comes from the residence halls (making new drapery, furniture repair, inventory, and providing support to other facility department crews). Ken and his student workers also upholster repair and refinish furniture for the entire campus. In working closely with the Residential Living Interior Designer, they create a comfortable living environment for the hall residents. DENNIS CHURCH, Facilities Plumber. Responsible for the plumbing in the residence halls. This includes any fixtures or pipes that water comes out of or goes into. Dennis also provides expertise in the renovation designs to work toward modern facilities, capable of meeting the needs of today's students. TOM RZENTKOWSKI, Facilities Maintenance Mechanic. Responsible for all student room heaters and air handlers in renovated buildings. The Facilities Maintenance Mechanic also maintains and repairs all roof fans, as well as all lights in residence hall common areas, and washers and dryers in residence halls. RON URBANIAK, Facilities Painter. In charge of the painting program for the residence halls. He works with staff and students to create an inviting and pleasant living atmosphere in the residence halls. Ron provides mural painting supplies as requested and answers any questions regarding room colors. He oversees the room painting maintenance program that will be set up to completely repaint one quad per summer. Section One --July 2011. Page 5. JACK SZYMKOWIAK, Labor Specialist. Works to maintain the condition of hall carpeting (room and corridor) through scheduled shampooing. He works his way through each hall at least twice per academic year with the hope that through regular cleaning the life of the carpeting will be extended. He also manages the daily recycling program. He also manages the daily recycling program. CLIFF WEIR and HENRY RAMON, Labor Specialists. These two are at the heart of our department success. They are responsible for supplies, deliveries, etc. to the halls and Residential Living areas. They also run the Isadore Street Building Services warehouse and coordinate surplus sale items. STUDENT ASSISTANTS. Building Services would not be able to function without employing numerous students. Students are hired to do recycling, and custodial work, as well as assisting in the performance of many other valuable duties. COMMUNITY DEVELOPMENT AND EDUCATION Purpose The Community Development and Education area of Residential Living is responsible for providing a staff that encourages a positive living learning environment, supports students in making a successful transition to the university community, and assists students in accessing campus resources. The Community Development and Education program provides students in the residence halls with academic support and enhanced opportunities for personal growth, in a community, which promotes the development of citizenship, leadership, tolerance and appreciation for diversity. People KIRSTEN HOFFENBERGER, Assistant Director of Community Development and Education. Has primary responsibility for administering the Student Conduct program through the office of Student Rights and Responsibilities, and serves as the liaison between Residential Living and Protective Services. In her role as liaison, Kris helps respond to and define residence hall safety and security issues. In addition, Kris works with academic programming efforts within the halls (i.e. ARC program, FIG program, the Faculty Mentor Program, the ACES program, and other academic initiatives). Kris and Julie will co-supervise the professional Hall Director Staff. She also coordinates the Committees of Professional Development for Residence Hall Directors, CA/AD training, and Conduct Boards. JULIE ZSIDO, Assistant Director of Community Development and Education. Advises the Residence Hall Association (RHA), National Residence Hall Honorary (NRHH), provides leadership development and training to the residence hall governments, oversees Fall Hall Director training, coordinates the Hall Director selection process, and advises the Student Leader Training Committee. Julie and Kris co-supervise the professional Hall Director Staff. She also provides training and acts as a resource for community development and advising issues and concerns. In addition, Julie conducts departmental research, works with Student Affairs to market the profession, and is primarily responsible for recognition efforts of all levels of leadership within Residential Living. Julie is connected to the Student Involvement/ Employment Office and the Campus Activities/ Recreation Office by being a liaison, connecting Residential Living student leaders and staff with the overall leadership and involvement opportunities available on campus and in the community. Page 6. Section One -- June 2011. COMMUNITY DEVELOPMENT AND EDUCATION STAFF KRIS HOFFENBERGER Assistant Director of JULIE ZSIDO Assistant Director of Community Development & Education Community Development & Education MARY DUCKWORTH Program and Assessment Coordinator MARY HOLLAND Program Support KATIE GANZEL Student Assistant NORTH DEBOT QUAD SOUTH DEBOT QUAD ALLEN QUAD BEN WILKES Burroughs Hall ANN GRISSMAN Knutzen Hall STEPH KNOPPA Thomson Hall KYLE WESOLOWSKI Watson Hall ADAM NEVEAU Baldwin Hall AMY MAUK Hansen Hall JEREMY RIESENBERG Neale Hall TIM SCHMIDT Steiner Hall JENNI SCHREINER May Roach Hall BRIAN KERSEY Pray-Sims Hall THOMAS BERTRAM Smith Hall CHRISTINA LORGE-GROVER Suites@201 Reserve KYLE LANNON Hyer Hall Manager MARY DUCKWORTH, Program and Assessment Coordinator. As coordinator for the Freshman Interest Group (FIG) program she recruits incoming freshmen to join the program, invites and encourages faculty to participate in the academic component of the residence hall program and assists in FIG student/faculty interactions. She also coordinates the Diversity Ambassador program, Faculty Mentor program, departmental benchmarking data, guides the Social Justice Issues Committee, serves as Assessment Liaison for Residential Living, and oversees our department programming database. MARY HOLLAND, Program Support and Projects Management. Prepares the Residential Living Manual and Hall Staff Directory. She takes minutes for Central Staff/CD&E meetings, creates and maintains multiple databases, assists with/assessment coordination of FIG and FIG participants, ARC and ARC participants, CA, AD, MPA, EP, WA academic programs, exit reports, generates reports/brochures/ publicity materials. Prepares application/contract materials/files for CA/AD/MPA/EP/WA/ARC/FIG ARC/LCA selection process. Prepares/scores Myers-Briggs materials for Central/Hall/Government staffs. Assists with UMRACUHO/ACUHO-I as needed. STUDENT ASSISTANT. Provides valuable support to the Program Support and Projects Management person. RESIDENCE HALL DIRECTORS (RHDs). Professional staff members who live in the residence halls and are responsible for daily management and administration of the hall, including opening and closing the hall, occupancy reporting, building condition evaluation, hall budget overseeing, and any related reporting or duties; supervision of the hall staff; advising hall government; overseeing hall programming, building security, student development, wellness, community development and interventions; collateral assignments; department committee involvement and professional development. Section One --July 2011. Page 7. RHD ADAM NEVEAU BEN WILKES AMY MAUK ANN GRISSMAN JENNI SCHREINER JEREMY RIESENBERG BRIAN KERSEY HALL Baldwin Hall Burroughs Hall Hansen Hall Knutzen Hall May Roach Hall Neale Hall Pray - Sims Hall RHD THOMAS BERTRAM TIM SCHMIDT CHRISTINA LORGE-GROVER STEPH KNOPPA KYLE WESOLOWSKI HALL MANAGER KYLE LANNON HALL Smith Hall Steiner Hall Suites@201 Reserve Thomson Hall Watson Hall HALL Hyer Hall Manager ADMINISTRATIVE ASSISTANTS TO RESIDENCE HALL DIRECTORS (ADs). Student staff members responsible for the management of residence hall main desks, developing a duty rotation for the staff, maintenance reporting in the hall, and contact and follow through with the hall Building Services staff. ADs are usually selected from the ranks of experienced CA and ARC staffs, and are often called upon for assistance with staff training and development, and other Community Development and Education duties. AD LIZ SOMMER KODY HENKE KRYSTAL MOELK MARCUS NEINFELDT DANIELLE DIERMEIER SARAH WORKMAN HALL Baldwin Hall Burroughs Hall Hansen Hall Knutzen Hall May Roach Hall Neale Hall AD ANDREW NEIDNER ANNALYCE STROHFELDT TABITHA LINDSAY SCOTT STRAND SARAH COOKE ALLISON HELLER HALL Pray - Sims Hall Smith Hall Steiner Hall Suites@201 Reserve Thomson Hall Watson Hall COMMUNITY ADVISOR (CA). Student staff living on each floor of the residence halls. CAs promote individual success through community development on floors ranging from 45 to 70 residents. They are responsible for attending training, opening and closing the halls, serving as desk receptionists, programming for student development and wellness needs of residents, advising floor government, providing information on campus and community resources, serving as a contact and referral source for student concerns, and hall security and student conduct observation, intervention and reporting. CAs are selected in the fall for the following spring semester and in the spring for the following fall semester. Except for Baldwin and Hyer Halls, two CAs live and work on each floor in the residence halls. FOUR CA SPECIALTY POSITIONS: Four halls have CA specialty positions with specialty staff, which, in addition to the administrative and duty responsibilities of floor CAs, focus their duties on programming issues specific to their building. These staff members provide programming support and resources for their staffs. These positions are: ENVIRONMENTAL PROGRAMMER (EP). A Community Advisor specialty position, works in Knutzen Hall, with the predominant focus on environmental and ecological issues. LANGUAGE & CULTURE ASSISTANT (LCA). A Community Advisor specialty position, works in Baldwin Hall, with the predominant focus on creating a positive atmosphere for speaking French, German, or Spanish in Baldwin Hall. MULTICULTURAL PEER ADVISOR (MPA). A Community Advisor specialty position, works in PraySims Hall, which houses a large percentage of international and intercultural students on campus. WELLNESS ADVISOR (WA). A Community Advisor specialty position, works with the Wellness Community in Burroughs Hall. Page 8. Section One -- June 2011. ACADEMIC RESOURCE COORDINATOR (ARC). Student staff who provides academic support to students in residence halls. ARCs are responsible for administering the "ARC to Success Program" as assigned, advising student "walk-ins" in academic issues, referring students to appropriate offices for academic concerns, and providing active and passive academic programming in the hall FRESHMAN INTEREST GROUP (FIG) ARC. Student staff who serves as a peer academic resource for all members of the FIG. In addition, the FIG ARC serves as a general resource for the residence all as an effective link between FIG members and participating faculty, Residential Living staff, and existing academic support services at the university. This person helps students focus on a successful transition within and to the university environment, and encourages students to integrate in-class instruction with out-of-class experiences. DIVERSITY AMBASSADOR (DA). Student staff who serves as an advocate on issues of diversity as a member of Hall Government. Through service as a member of Hall Government this person will help to create an atmosphere of tolerance, respect, appreciation and multiculturalism. In addition, the DA serves as a general diversity resource for the residence hall. This person serves as an effective link between hall members, government members and Residential Living staff at the university. HALL GOVERNANCE RESIDENCE HALL ASSOCIATION (RHA) RHA’s primary responsibilities are to represent the student voice from the individual residence halls to Residential Living and University administration, to examine Residential Living issues and policies, to offer suggestions for improvement in the halls, to plan together for the major campus-wide programming events, especially those which benefit from inter-hall coordination (i.e., residence hall participation in Homecoming, inter-hall decorations around the holidays and creating team events for residence hall students based on seasonal themes). HALL GOVERNMENT The primary responsibilities of the hall government executive board (called "Head Board") in each hall (except Hyer hall) on campus are to carry out programming for the hall community and to deal with issues that affect the hall community. Hall program accounts are budgeted by hall government, which also provides a forum for residents in the hall to have a voice in campus-wide student governance. HOUSE GOVERNMENT House governments, or "House Boards," are responsible for facilitating community in the house by providing a forum for house members to express concerns and ideas, developing community agreements, representing the interests of the house in hall government, and generating house participation in programming. NATIONAL RESIDENCE HALL HONORARY CHAPTER (NRHH) NRHH is an organization that provides recognition for those individuals living in the residence halls who have demonstrated outstanding service to their hall community, Community Development and Education, and/or the university community. It is the only nationwide organization that recognizes residence hall leaders. The UWSP chapter annually inducts up to 1% of our residence hall population; thus NRHH is a very select group of leaders. Section One --July 2011. Page 9. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- COMMUNITY DEVELOPMENT AND EDUCATION POSITION DESCRIPTIONS AND EMPLOYMENT AGREEMENTS --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- RESIDENCE HALL DIRECTOR (RHD) Position Description The programmatic mission of Residential Living is to support the academic mission of the University within the residence hall setting. This is accomplished through academic, student development and community development programming. The student development program is divided into the seven dimensions of wellness: social, physical, emotional, career, intellectual, environmental, and spiritual (SPECIES). Community development is promoted by encouraging residents to become active participants in responsible decision-making within their living environment. The Residence Hall Director's primary responsibilities are the welfare and development of the students, within the residence hall. To promote these, the Director functions as: Supervisor/Advisor Select, train, supervise, and evaluate Assistant to the Director of Administration (AD) Select, train, supervise and evaluate Community Advisor staff (CAs) Supervise and evaluate the Academic Resource Coordinators (ARCs) Coordinate the development of meaningful goals, programs and policies for the hall Advise Hall Government and other student volunteer groups Educational Specialist Support the academic mission of the university by helping establish Leaning Communities in the residence halls (ARC Program and Freshman Interest Group Program) Assist Academic Resource Coordinator(s) (ARCs) in the assessment of residents' academic needs Interact regularly with Faculty Mentor, and facilitate student/faculty interactions Promote an environment conducive to academic success Counsel students having personal, academic, lifestyle and career concerns when appropriate Community Development Specialist Encourage residents' active participation in house governance Encourage students to assume responsibility for decisions affecting their community Communicate, explain, and clarify campus and hall policies Initiate appropriate student conduct action when necessary Maintain a secure, satisfying physical environment; Promote an environment conducive to academic success Administrator Direct overall operation of the residence hall Monitor the hall budgets, monitor training, develop budget Page 10. Section One -- June 2011. Maintain regular communications or correspondence with administrative services, custodial and maintenance functions, food service, campus activities, and protective services Serve on committees/ task forces Provide reports, including four quarterly reports. Although the Residence Hall Director's primary activities are focused on the hall itself, there is considerable emphasis on personal development. Each Residence Hall Director will be involved in a collateral assignment (not to exceed 8 hours per week) and departmental committee. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- HYER HALL MANAGER Position Description General Function and Scope of Responsiblity This is a position where primary responsibility is to provide resource and referral to residents at Hyer Hall and to handle maintenance reporting. This person will exercise discretion and independent judgment within the framework of established policies and procedures. Supervision for student staff personnel is also an important function of the Hyer Hall Manager. The manager can be expected to maintain confidential and sensitive information. In addition, the manager will have contact with Central Staff members, Building Services and support personnel, staff, residents, and the general public. Work assignments are generally routine in nature, though special assignments may be received from Central Staff. This appointment shall be for the full academic year, 2011-2012. Hyer Hall is a non-traditional, co-educational residence hall, housing approximately 100 residents. Candidates for the manager’s position should understand the different needs that the residents request as well as the different services provided to them. Characteristic Duties and Responsibilities • Resident and Staff Relations • Develop and maintain relationships with residents in order to advance Residential Living’s goals and minimize negative feedback. • Explain basic hall policies and procedures to residents in order to provide a public service or convey information. • Meet with the Director of Residential Living or an Assistant Director of Community Development and Education to keep him/her informed of problems, progress, and issues regarding assigned tasks. • Advise the Hyer Hall Program Interest Group, providing ideas and support, and ensuring compliance with University policy. • Supervise Community Advisor staff, ensuring the performance of staff responsibilities and departmental expectations. • Adhere to all laws, rules, and policies in order to demonstrate support of University, Student Life and administrative systems. Administrative Duties • Process occupancy reports on a weekly basis. • Perform hall rounds on a regular basis, in order to assess the state of the building and identify problems which residents may be having. • Photocopy documents, reports, or forms in order to prepare for distribution to staff and residents. Section One --July 2011. Page 11. • Coordinate scheduling of evening duty rounds for Hyer Hall staff; review duty log to assess nature of community. • Coordinate sorting and distribution of resident mail on a daily basis. • Complete, following the guidelines provided by the Director of Residential Living, quarterly reports, goals for the academic year, and an evaluation of your goals. • Coordinate provision of desk services by training and evaluating desk personnel. • Verify amounts on receipts from programming group purchases, Central Stores orders, University duplication, and purchase orders, in order to reconcile hall budget ledgers, records or spreadsheets. • Post notices, posters, or correspondence in order to disseminate information. • Create or design forms, files, or records in order to maintain accurate information or data and maintenance reporting operations. • Compose correspondence in order to answer routine requests and inquiries. Maintenance Reporting • Receive, investigate and evaluate resident and staff complaints concerning physical building repair needs to determine the validity and concern of the complaint • Notify appropriate person or department in writing, by telephone, or in person in order to report hall problems or repair needs. • Develop maintenance reporting procedures in order to ensure efficient hall operations. • Visit Building Services daily in order to check Hyer Hall’s mailbox and to establish a working relationship. • Verify proper completion of work orders. • Check for signatures on statement of charges for community damage or extra cleaning in order to prepare for further processing. Requirements • Meet the requirements of living in Hyer Hall as a resident. • Must have a cumulative grade point average of 2.6. In addition the Hyer Hall Manager must maintain a semester grade point average of 2.6. Approval from the Director of Residential Living must be received to carry more than 16 credits as an undergraduate or 9 graduate credits. • Live in the Hyer Hall apartment as a condition of employment and forego all other employment while the University is in session. This includes participating in the elementary "Block 3" program and other student teaching programs. • Not participate in any major co-curricular commitment without the expressed consent of the Director of Residential Living. • Return to the University and your assigned residence hall as directed prior to the beginning of the fall (typically August 1) and spring semesters to participate in a staff training program and to assist in the orientation of students to the residence hall. • Provide coverage in the hall during times the hall is open and closing times of the hall. The type and length of coverage during the semester will be decided jointly by the Director of Residential Living and the Hyer Hall Manager. The manager's departure may be delayed pending check-out and other closing duties which will be identified by the Director of Residential Living. • Coordinate entire check-in and check-out process at the beginning and end of each semester. Training and Development • Attend Community Development and Education business and developmental meetings (Tuesdays 10:00 – 11:00 AM), Hyer Hall staff business and developmental meetings, and other meetings as assigned to convey or receive information or data and to solve problems or generate solutions. • Attend workshops and centralized training programs in order to receive or convey relevant knowledge, skills, or abilities. • Conduct Hyer Hall Leadership team meetings and developments. Page 12. Section One -- June 2011. Remuneration • Living accommodations in the Hyer Hall apartment for the period August 1, 2011 through May 31, 2012. There exists potential employment for Summer and interim break periods. If interested, the Hyer Hall Manager would need to follow the protocol for Summer Employment and interim break assignments. • Board plan for the 2011-2012 academic year. • A stipend of $8000 for the 2011-2012 academic year. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ ASSISTANT TO THE RESIDENCE HALL DIRECTOR (AD) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for an Assistant to the Director (AD) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the AD position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Sunday, August 21, 2011 and end your term on Saturday, May 19, 2012. TERMS OF AD CONTRACT General Function and Scope of Responsibility The AD’s primary responsibility is to assist with desk supervision, maintenance reporting, hall programming, ordering of staff supplies, and student government advising. The AD also provides supervision to the students working at the hall front desk. Persons in this position can expect to exercise discretion and independent judgment within the framework of established policies and procedures. The AD can be expected to maintain confidential and sensitive information. In addition, the AD can expect regular contact with Central Staff members, University maintenance and support personnel, hall staff, and residents. Work assignments are, generally, routine in nature; although, special assignments may be given from the Residence Hall Director (RHD). Administrative Duties • Enter information or data into Kronos, work order systems, or spreadsheets in order to provide accurate information to the RHD or Central Staff Members. • Photocopy documents, reports, or forms in order to prepare for distribution to staff and residents or for use at hall desk. • Verify amounts on receipts from hall council purchases, central stores orders, University duplicating, and purchase orders in order to reconcile hall budget ledgers and records. • Post notices, posters, or correspondence in order to disseminate information regarding desk facilities issues. • Create and maintain forms, files, or records for accurate information of the hall desk and maintenance reporting operations. • Compose correspondence in order to answer routine requests and inquiries. Desk Supervision • Interview and hire a desk worker staff. Create a work schedule for the desk each semester. • Approve or deny desk duty switches for desk staff in order to provide adequate desk coverage. Section One --July 2011. Page 13. • Assign work to desk staff as needed in order to complete work assignments in a timely manner. • Observe desk worker performance for accuracy, timeliness, and conformance to instructions to meet established standards. • Record and evaluate incidents of desk worker performance in order to provide documentation for performance evaluation. • Provide formal and ongoing training for desk workers on how to perform duties. • Complete Kronos timecard information of work-study students to accurately and timely pay student workers. • Schedule appointments, meetings, and reservation of hall equipment and rooms in an accurate manner. Maintenance Reporting • Receive, investigate, and evaluate resident and staff complaints concerning physical building repair needs to determine the validity of the concern. • Notify appropriate person or department in writing, by email, by telephone, or in person in order to report hall problems or repair needs. • Develop desk and maintenance reporting procedures in order to ensure efficient hall operations. • Verify proper completion of work orders in order to provide feedback to the appropriate department returning a work order to ensure that a work order was not duplicated. • Check for signatures and other necessary information of statements of charges in order to prepare for further processing. Student Government Advising • Assist in the advising and operations of hall government related activities as determined by your RHD. • Attend hall council executive board and all-hall meetings in order to communicate information and address issues. Purchasing and Distribution of Staff Supplies • Monitor supply inventories. Replenish and procure additional supplies as necessary. • Utilize supply catalogs and Residential Living purchasing coordinator to order supplies for residents, desk workers, or staff. • Purchase and order inventory items in order to maintain desk and staff supply cabinets. • Verify and distribute incoming inventory items and maintain accurate records and adequate stock. Training and Development • Attend staff business and developmental meetings in order to convey/receive information and to address issues. • Attend workshops and centralized training programs in order to receive or convey relevant knowledge, skills, or abilities. Communication • Develop and maintain positive relationships with residents and staff in order to advance Residential Living goals and minimize negative feedback. • Meet with the RHD to keep him/her informed of problems, progress, and issues regarding assigned tasks. • Meet with other ADs on a monthly basis and as directed for other training activity. • Go to Residential Living, 601 Division, check your mailbox in the building services area, email, and voicemail daily. Development of Staff Relations • Support the decisions of the University, Residential Living, your RHD, and the staff. Page 14. Section One -- June 2011. Additional Responsibilities • Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT • Previous experience as a residence hall staff member and as a hall desk worker is strongly preferred. • Must have at least two semester of residence hall living or related experience by contract start date (summer and breaks do not count towards the two semesters.) Maintain a cumulative grade point average (GPA) of 2.6. • Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. • Give the Assistant to the Director position priority over all other activities, except academics. • May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). • Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. • Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. • Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. • Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. • Fulfill individual hall requirements, including: desk supervision, facilities management, hall government advising and meetings, ongoing training, etc. set by the RHD. • Attend monthly AD meetings, coordinated through Building Services, during your employment. • Live in the residence hall assigned, whenever the University is in session. • Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when halls open. • Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). • Remain in the hall after it has closed each vacation period (Thanksgiving Break, Winter Break, Spring Break, and End of Year) to assist with closing procedures. • Remain on campus for a limited number of closed weekends - which includes the weekend before final exams. COMPENSATION • Waiver of each year’s room deposit. • Waiver of each semester’s fees for a single room and board plan. • Stipend of $665 for semesters one and two; $715 for each semester there afterwards, so long as performance is satisfactory. Section One --July 2011. Page 15. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, February 23, 2011. If you accept this contract and its conditions, you will need to do the following: • Sign and date the white copy of this contract (please keep the yellow copy). • Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). • Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). • Sign and date the background check waiver form. • Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature ________________________________ Date _____________________________________ Name (printed) ____________________________ Hall Assignment ___________________________ (This contract is contingent upon a completion of a criminal background check) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ COMMUNITY ADVISOR (CA) CONTRACT AND EMPLOYMENT AGREEMENT 2011-2012 This is your official contract and appointment for a Community Advisor position at UWSP for the 20112012 academic year. The responsibilities and expectations of the Community Advisor are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF CA CONTRACT General Function and Scope of Responsibility Page 16. Section One -- June 2011. CA’s are student staff members living on each floor within the residence halls. CA’s promote individual success through community development on the floors ranging from 45 – 70 residents. They are responsible for attending training, opening and closing the halls, serving as desk receptionists, programming for student development and wellness needs of residents, advising floor government, providing information on campus and community resources, serving as a contact and referral source for student concerns, and hall security and student conduct observation, intervention and reporting. Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Complete programs in all wellness dimensions: social, physical, emotional, career, intellectual, environmental, and spiritual (SPECIES). Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Inform students about the seven dimensions of wellness. Programming Plan, develop, and initiate social and educational programs, as specified by the Residence Hall Director. Assess residents’ needs for educational programming. Assist other staff, including the RHD, in formulating residence hall programming strategies. Encourage student ideas and student involvement. Encourage and support hall activities and programming. Attend hall activities and events. Support your hall government through your involvement in their meetings and programs. Hold floor meetings regularly or when assigned. Administration Complete room inventories for student rooms. Report problems, initiate and follow maintenance request through to completion. Assist in staff selection, as requested by the RHD. Work the hall front desk 4 hours per week. Assist in the facilitation of room changes and single room assignments. Perform room inspections and follow check-in/check-out procedures as assigned. Maintain inventory of common area furnishing. Maintain open and frequent communication with the RHD. Dealing with Inappropriate Behavior Confront individuals or groups violating state, University, or residence hall rules, regulations, or policies, and report individuals according to procedures established by the University and your RHD. Enforce all rules, regulations, and policies with consistency and fairness. Be able to provide residents with rationale for state, University, and residence hall rules, regulations, and procedures, including disciplinary procedures. Serve in an oversight capacity in University dining rooms and other areas. Development of Staff Relations Section One --July 2011. Page 17. Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff. Participate actively in meetings, training, and other activities. Communication regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University Residence Life program, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff. Convey accurate information related to decisions, policies, and actions of other staff. Work with and support maintenance staff and explain their functions to the residents. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Work with students to maintain the rights and privacy of all residents. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Encourage academic achievement among residents and help them to comprehend its importance to the development of community on the wing, in the hall, and on the campus. Advise the house (floor) government. Additional Responsibilities Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.5. If your semester GPA is 1.50 or lower, your contract may be rescinded. Carry no more than sixteen credits, unless you receive prior approval from your RHD. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Upon applying, must be in at least your second semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must participate in an eight-week, new staff seminar, offered by Residence Life during first semester of employment. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Page 18. Section One -- June 2011. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Must fulfill individual hall requirements, including: programming, duty, desk, meetings, and ongoing training set by the RHD. Live in the residence hall assigned, whenever the University is in session. Must be able to return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Remain on-campus, in the residence hall, for closed weekends – which includes the weekend before final exams. Also remain in the hall after it has closed each semester to assist with closing procedures. Some residence halls remain open during Thanksgiving Break, Winter Break, and Spring Break. During each of these periods, two CA’s in each open hall will be on-duty. You may be required to work one of the break periods and CA’s who do, will receive additional compensation. Give the Community Advisor position priority over all other activities, except academics. COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room and board plan. Stipend of $350 for semesters one and two; $400 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill the duties of a staff member in his/her position may result in the termination of his/her contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior CA’s will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, May 11, 2011. If you accept this contract and its condition, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living – Mary Holland Section One --July 2011. Page 19. 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature ________________________________ Date _____________________________________ Name (printed) ____________________________ Hall Assignment ___________________________ (This contract is contingent upon a completion of a criminal background check) --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ENVIRONMENTAL PROGRAMMER (EP) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for an Environmental Programmer (EP) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the EP position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF EP CONTRACT General Function and Scope of Responsibility The primary responsibility of the EP is to coordinate programs, activities and resources for the “Eco-Hall” emphasis of Knutzen Hall. The EP position will report directly to the Knutzen Hall Director (RHD). Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Programming Act as a resource for staff/student leaders/residents of Knutzen Hall. Coordinate and update the EARTH resource room. Work with the Knutzen Hall Leadership Team members to recruit active members to EARTH (Environmentally Aware Residents Thinking Holistically) and advise the EARTH group. The EP would also hold weekly one on one meetings with the executive members of the EARTH group. (If there are no active members of the EARTH group then the EP will serve as the EARTH Rep to the Knutzen Hall Government to make sure the environmental issues and concerns are addressed during government meetings.) Coordinate Environmental Programming by: Assessing the needs of residents regarding information in the areas of environmentally-sound living Planning and facilitating environmental programs based on the needs and interests of the residents on environmental issues. Page 20. Section One -- June 2011. Evaluating environmental programs and activities Plan and facilitate one leadership development about environmental and ecological issues each semester for the leadership team. Encourage and assist residents to become involved with other environmental organizations on campus. Coordinate and implement an Environmental Organization Fair in the fall semester. Provide assistance to other residence halls in the area of environmental programming. Facilitate community service projects that help to educate residents on environmental issues. Serve as a liaison to faculty members who have an interest in the Eco-Hall. Administration Work four (4) hours of desk a week; one of the four desk hours can be served as an office hour in the EARTH room. Assist in staff selection, as requested by the RHD. Maintain open and frequent communication with the RHD. Dealing with Inappropriate Behavior Report individuals or groups violating state, University, or residence hall rules, regulations, or policies according to procedures established by the University and your RHD. Development of Staff Relations Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Participate actively in meetings, training, and other activities. Communicate regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff members. Convey accurate information related to decisions, policies, and actions of other staff members. Work with and support maintenance staff and explain their functions to the residents. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Work with students to maintain the rights and privacy of all residents. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Encourage academic achievement among residents and help them to comprehend its importance to the development of community on the wing, in the hall, and on the campus. Greenest Resident Room Ambassador (GRA). Support and practice a sustainable and environmentally friend lifestyle. Attend all Green Committee and Leadership meetings Attend training session to learn presentation format and information on all green aspects of Greenest Resident Room. Inform Green Committee Facilitator when GRR products need to be replenished. Keep Knutzen Hall Director apprised of Greenest Resident Room program. Assist with planning and promotion of Greenest Resident Room Participate in media coverage regarding Greenest Resident Room (TV, radio, newspaper and/or etc.) Host minimally 4 public Open House tour dates per academic year. Host privately scheduled tours as requested by private groups and/or individuals Section One --July 2011. Page 21. Unscheduled tours are at the discretion of the GRA. Unscheduled tours must uphold the same educational format and display as scheduled tours. Assist with set up of lobby for public Open House tours Prepare GRR by cleaning and displaying signage in the Greenest Resident Room approximately 30 minutes prior to start of all tours. Educate and assist Green Advocates and Green Committee on environmental awareness. Assist with the planning and development of green programs as determined by the Green Committee. Additional Responsibilities Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.5 Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Environmental Programmer position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Upon applying, must be in at least your second semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, desk, meetings, ongoing training, etc. set by the RHD. Live in the residence hall assigned, whenever the University is in session. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). Remain in the hall after it has closed each vacation period (Thanksgiving Break, Winter Break, Spring Break, and End of Year) to assist with closing procedures. Remain on campus for a limited number of closed weekends - which includes the weekend before final exams. COMPENSATION Waiver of each year’s room deposit. Page 22. Section One -- June 2011. Waiver of each semester’s fees for a single room. Stipend of $325 for semesters one and two; $375 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, March 9, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- LANGUAGE & CULTURE ASSISTANT (LCA) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for a Language and Cultural Assistant (LCA) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the CA position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. Section One --July 2011. Page 23. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF LCA CONTRACT General Function and Scope of Responsibility The primary responsibility of the LCA is to coordinate programs, activities, and resources for the “foreign language” emphasis of Baldwin Hall. The LCA position will report directly to the Baldwin Residence Hall Director (RHD). Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Programming Act as a resource for CAs; Assess residents’ needs for educational programming. Assist other staff, including the RHD, in formulating residence hall programming strategies. Encourage student ideas and student involvement. Encourage and support hall activities and programming. Attend hall activities and events. Support your hall government through your involvement in their meetings and programs. Be a representative on the Hall Government. Make an effort to ensure that hall programming occurs with respect to Language & Culture Issue/questions. Administration Assist in staff selection, as requested by the RHD. Maintain open and frequent communication with the RHD. Post a schedule, which will include office hours, tutoring schedule and time for informal consultation. Post available hours to act as an informal resource for residents regarding foreign language and culture questions. Meet twice a month with the RHD. Develop a run a “Study Buddy” program for foreign language hall students if the need or demand arises. Work a minimum of 4 desk hours per week during each semester. Dealing with Inappropriate Behavior Confront individuals or groups violating state, University, or residence hall rules, regulations, or policies, and report individuals according to procedures established by the University and your RHD. Enforce all rules, regulations, and policies with consistency and fairness. Be able to provide residents with rationale for state, University, and residence hall rules, regulations, and procedures, including disciplinary procedures. Development of Staff Relations Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Page 24. Section One -- June 2011. Participate actively in meetings, training, and other activities. Communicate regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff members. Convey accurate information related to decisions, policies, and actions of other staff members. Work with and support maintenance staff and explain their functions to the residents. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Work with students to maintain the rights and privacy of all residents. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Encourage academic achievement among residents and help them to comprehend its importance to the development of community on the wing, in the hall, and on the campus. Additional Responsibilities Serve as a liaison between the foreign language clubs and the hall. Each assistant will be an officer of either the Spanish or the French Club. Meet three times each semester, (beginning, middle, and end) with the representative of the Foreign Language Department. Model language (speak target language to students), cultural interest, and appropriate language study skills. Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.5. Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Language & Culture Assistant position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Upon applying, must be in at least your second semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Section One --July 2011. Page 25. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, meetings, ongoing training, etc. set by the RHD. Live in the residence hall assigned, whenever the University is in session. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). Remain in the hall after it has closed each vacation period (Thanksgiving Break, Winter Break, Spring Break, and End of Year) to assist with closing procedures. Remain on campus for a limited number of closed weekends - which includes the weekend before final exams. COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room. Stipend of $325 for semesters one and two; $375 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Friday, May 6, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Page 26. Section One -- June 2011. Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- MULTICULTURAL PEER ADVISOR (MPA) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for a Multicultural Peer Advisor (MPA) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the MPA position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF MPA CONTRACT General Function and Scope of Responsibility The primary responsibility of the MPA is to coordinate programs, activities, and resources for the international populations of Pray-Sims Hall. The MPA position will report directly to the Pray-Sims Residence Hall Director (RHD). Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Wellness Life Support Model a wellness lifestyle. Inform students about the seven dimensions of wellness (social, physical, emotional, career, intellectual, environmental, and spiritual). Programming Plan, develop, and initiate programs, as specified by the RHD. Assess residents’ needs for educational programming. Attend hall activities and events. Support your hall government through your involvement in their meetings and programs. Maintain community wide program, Taste of Pray-Sims. Administration Complete room inventories for student rooms. Report problems, initiate and follow maintenance requests through to completion. Assist in staff selection, as requested by the RHD. Work the hall front desk an average of six (6) hours per week. Assist in the facilitation of room changes and single room assignments. Perform room inspections and follow check-in/check-out procedures as assigned. Section One --July 2011. Page 27. Maintain inventory of common area furnishings. Maintain open and frequent communication with the RHD. Dealing with Inappropriate Behavior Report individuals or groups violating state, University, or residence hall rules, regulations, or policies according to procedures established by the University and your RHD. Enforce all rules, regulations, and policies with consistency and fairness. Development of Staff Relations Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Participate actively in meetings, training, and other activities. Communicate regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff members. Convey accurate information related to decisions, policies, and actions of other staff members. Present international news and affairs at each staff meeting. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Advise the house (floor) government. Work with the Foreign Student Office to create and present an orientation curriculum for international students. Additional Responsibilities Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.5. Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Multicultural Peer Advisor position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Upon applying, must be in at least your second semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Page 28. Section One -- June 2011. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, duty, desk, meetings, ongoing training, etc. set by the RHD. Live in the residence hall assigned, whenever the University is in session. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). Remain in the hall after it has closed each vacation period (Thanksgiving Break, Winter Break, Spring Break, and End of Year) to assist with closing procedures. Remain on campus for a limited number of closed weekends - which includes the weekend before final exams. Some residence halls remain open during Thanksgiving Break, Winter Break, and Spring Break. During each of these periods, two staff members in each open hall will be on-duty. You may be required to work one of the break periods and staff members who do receive additional compensation. COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room and board plan. Stipend of $350 for semesters one and two; $400 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, March 9, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Section One --July 2011. Page 29. Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ WELLNESS ADVISOR (WA) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for a Wellness Advisor (WA) position at UWSP for the 20112012 academic year. The responsibilities and expectations of the WA position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF WA CONTRACT General Function and Scope of Responsibility The primary responsibility of the WA is to coordinate programs, activities, and resources for the “wellness” emphasis of Burroughs Hall. The WA position will report directly to the Burroughs Residence Hall Director (RHD). Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Complete programs in all wellness dimensions: social, physical, emotional, career, intellectual, environmental, and spiritual (SPECIES). Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Inform students about the seven dimensions of wellness. Programming Act as a resource for CAs. Establish specific expectations regarding programming, assessment, and evaluation by meeting with the RHD during spring training. Page 30. Section One -- June 2011. Assist CAs in assessment of residents' programming interests and help with promotion, implementation, and evaluation of programs under the guidance of the RHD. Make an effort to ensure that hall programming occurs within each of the seven dimensions of wellness. Be involved/consult with other programming groups both in and outside the hall to coordinate efforts. Assist with the development of theme programs and semester long projects for the hall. Assist with the coordination of all Head Board programming efforts. Create an incentive program for residents to promote program attendance. Administration Report problems, initiate and follow maintenance request through to completion. Assist in staff selection, as requested by the RHD. Work the hall front desk three (3) hours per week. Maintain open and frequent communication with the RHD. Dealing with Inappropriate Behavior Confront individuals or groups violating state, University, or residence hall rules, regulations, or policies, and report individuals according to procedures established by the University and your RHD. Enforce all rules, regulations, and policies with consistency and fairness. Be able to provide residents with rationale for state, University, and residence hall rules, regulations, and procedures, including disciplinary procedures. Development of Staff Relations Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Participate actively in meetings, training, and other activities. Communicate regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff members. Convey accurate information related to decisions, policies, and actions of other staff members. Work with and support maintenance staff and explain their functions to the residents. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Work with students to maintain the rights and privacy of all residents. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Encourage academic achievement among residents and help them to comprehend its importance to the development of community on the wing, in the hall, and on the campus. Advise POWR (Providing Opportunities of Wellness to Residents) Representative on Hall Government. Additional Responsibilities Go on scheduled duty rounds bi-weekly. Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.5. Section One --July 2011. Page 31. Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Wellness Advisor position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Upon applying, must be in at least your second semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, duty, desk, meetings, ongoing training, etc. set by the RHD. Live in the residence hall assigned, whenever the University is in session. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). Remain in the hall after it has closed each vacation period (Thanksgiving Break, Winter Break, Spring Break, and End of Year) to assist with closing procedures. Remain on campus for a limited number of closed weekends - which includes the weekend before final exams. Some residence halls remain open during Thanksgiving Break, Winter Break, and Spring Break. During each of these periods, two staff members in each open hall will be on-duty. You may be required to work one of the break periods and staff members who do receive additional compensation. COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room and board plan. Stipend of $350 for semesters one and two; $400 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating Page 32. Section One -- June 2011. University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, March 9, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ACADEMIC RESOURCE COORDINATOR (ARC) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for an Academic Resource Coordinator (ARC) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the ARC position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Thursday, August 25, 2011 and end your term on Saturday, May 19, 2012. TERMS OF ARC CONTRACT General Function and Scope of Responsibility The purpose of the ARC is to promote an academic atmosphere within the residence hall community. This staff member will serve as an effective referral link between targeted student populations and existing academic support services at the University of Wisconsin-Stevens Point. The program will focus on a successful transition within and to the university environment. Section One --July 2011. Page 33. General Duties and Responsibilities Work two (2) hours at the hall front desk first semester and four (4) hours the second semester. Provide academic programming within the hall. Provide consultations on an individual basis with peers. Serve as a resource and referral link for students in the hall. Assess individual consultations and group needs. Attend on-going training and participate in committee work. Implement on-going in-hall academic success programs (ie. Study buddies, test files, awards, recognition receptions, etc. Complete administrative work in a timely manner. Serve as an academic support staff member within the hall and keep appropriate housing staff members fully informed of concerns and problems. Assist in preparing resource material. Aid in other responsibilities which will increase the academic success of the students. Meet with “ARC to Success” Program participants. Promote the “ARC to Success” Program. Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Dealing with Inappropriate Behavior Report individuals or groups violating state, University, or residence hall rules, regulations, or policies according to procedures established by the University and your RHD. Development of Staff Relations Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Participate actively in meetings, training, and other activities. Communicate regularly with your RHD about programming plans and resident concerns. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Maintain confidentiality regarding job related information and relationships with staff members. Convey accurate information related to decisions, policies, and actions of other staff members. Facilitation of Community Development Help students adjust to the residence hall and university. Strive to establish and maintain an open relationship with individuals on your floor and in your hall. Work with students to maintain the rights and privacy of all residents. Encourage and support students in their involvement in residence hall government, programming, and campus activities. Encourage academic achievement among residents and help them to comprehend its importance to the development of community on the wing, in the hall, and on the campus. Page 34. Section One -- June 2011. Additional Responsibilities Additional responsibilities may be assigned by your RHD to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.75. Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Academic Resource Coordinator position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English). Must have completed more than one full semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, desk, meetings, ongoing training, etc. set by the RHD. Live in the residence hall assigned, whenever the University is in session. Your assignment will be based and your strengths and the needs of the hall. Final decision regarding placement will be determined by the ARC Program Coordinator. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room (please note: this package does not include a meal plan). Stipend of $325 for semesters one and two; $375 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. Section One --July 2011. Page 35. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, March 9, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------FRESHMAN INTEREST GROUP ACADEMIC RESOURCE COORDINATOR (FIG ARC) Contract & Employment Agreement 2011-2012 This is your official contract and appointment for a Freshman Interest Group Academic Resource Coordinator (FIG ARC) position at UWSP for the 2011-2012 academic year. The responsibilities and expectations of the FIG ARC position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you are familiar with the job description. During your training program, a considerable amount of time will be devoted to a more thorough explanation of these responsibilities and expectations. If you accept this contract, please understand that you will begin your contract term on Tuesday, August 23, 2011 and end your term on Saturday, May 19, 2012. TERMS OF FIG ARC CONTRACT General Function and Scope of Responsibility The purpose of the FIG ARC is to serve as a peer academic resource for all members of the Freshman Interest Group (FIG). In addition, the FIG ARC will serve as a general resource for the residence hall. This staff member will serve as an effective link between FIG members and participating faculty, Residential Page 36. Section One -- June 2011. Living staff, and existing academic support services at the University of Wisconsin-Stevens Point. This person will help students focus on a successful transition within and to the University environment, and will encourage the student to integrate in-class instruction with out-of-class experiences. General Duties and Responsibilities Participate actively in meetings, training, and other activities as assigned by the Residence Hall Director (RHD) or FIG Coordinator. Participate in FIG related and centralized committees. Maintain confidentiality regarding job related information and relationships with staff members. Serve as an academic support staff member within the hall and keep appropriate housing staff members fully informed of concerns and problems. Role model appropriate behavior consistent with all hall staff expectations, Residential Living policies, Student Rights and Responsibilities, and State and Federal Law. Serve as a resource and referral link for all students in the hall. Provide consultations on an individual basis with peers and fellow staff members. Complete all paperwork in a timely fashion as requested by your RHD, Faculty members, or Residential Living Central Staff members. This could include weekly reports, centralized reports, and FIG assessments. Maintain resource files and current academic support information in the FIG Resource Room. Programming and Academic Support Coordinate academic support programming for FIG participants. Expectations will be determined in hall. Maintain regular formal and informal contact with FIG participants (this includes meeting individually with each participant once during the fall semester). Serve as an academic resource for FIG members. Provide an environment conducive for study groups. Meet with your RHD on a regular basis to discuss issues directly related to FIG and participant. Serve as a liaison between FIG Faculty and FIG participants. Coordinate one FIG group meeting on a bi-weekly basis. The purpose of these meetings is to bring the group together for additional programming and discussion on a variety of diverse topics related to academics, study skills, and first year student transitions. Assist group members in the planning of social activities. Academic Mission Support Model academic interests and appropriate study skills. Be aware of and communicate academic support services available to students. Talk with students regularly pertaining to their academic and career development progress. Wellness Life Support Model a wellness lifestyle. Assist students in understanding how personal lifestyle choices affect the individual’s community health. Dealing with Inappropriate Behavior Report individuals or groups violating state, University, or residence hall rules, regulations, or policies according to procedures established by the University and your RHD. Development of Staff Relations Section One --July 2011. Page 37. Participate openly and honestly in communication with your RHD, your AD, other CAs, and other designated staff members. Function as a team member with the housing staff to solve mutual concerns. Offer input concerning processes and procedures. Support the decisions of the University, Residential Living, your RHD, and the staff. Convey accurate information related to decisions, policies, and actions of other staff members. Additional Responsibilities Additional responsibilities may be assigned by your RHD or FIG Coordinator to help meet the needs of your hall. These responsibilities constitute part of your employment agreement. CONDITIONS OF EMPLOYMENT Maintain a cumulative grade point average (GPA) of 2.75. Carry no more than sixteen (16) credits, unless you receive prior approval from your RHD. Give the Freshman Interest Group Academic Resource Coordinator position priority over all other activities, except academics. May not participate in time-intensive academic coursework while a staff member where you would be in session almost the entire day, every day. Such examples include, but are not limited to: student teaching, “block 3” program for elementary education majors, early childhood integrated curriculum program, secondary education English majors – Culpa semester, law enforcement program at Midstate Technical College, and some internships. The following are acceptable education courses to hold while a staff member, but need to be discussed with your supervisor: exceptional education block 3 and secondary and K-12 majors (except English)Must have completed more than one full semester of residence hall living or related experience. Be in good conduct standing with the University at the time the contract begins and have no further conduct incidents after the contract is signed. Employment will require a criminal background check. Model positive behaviors appropriate to a University community and behave in a manner consistent with all the rules and regulations expected of all students and employees of UWSP. Must get approval from RHD before committing to any major extracurricular activities, including officer positions and intercollegiate athletics. Some athletic and extracurricular program schedules work better than others while being a staff member. We try our best to accommodate individuals; however, your staff position is expected to be the priority. Forego all other employment, unless granted permission from your RHD. If approved, additional employment is limited to a maximum of eight (8) hours per week. Outside employment is discouraged, especially in the first semester as a staff member. Fulfill individual hall requirements, including: programming, meetings, ongoing training, etc. set by the RHD or FIG Coordinator. Live in the residence hall assigned, whenever the University is in session. Your assignment will be based and your strengths and the needs of the hall. Final decision regarding placement will be determined by the ARC Program Coordinator. Return to your residence hall prior to the fall and spring semesters to participate in staff training programs, assist in the orientation of students to the residence hall, and be on-campus the weekend when the halls open. Return by the date specified prior to re-opening after any vacation period (Thanksgiving Break, Winter Break, and Spring Break). COMPENSATION Wavier of each year’s room deposit. Waiver of each semester’s fees for a single room (please note: this package does not include a meal plan). Page 38. Section One -- June 2011. Stipend of $350 for semesters one and two; $400 for each semester there afterwards, so long as performance is satisfactory. Failure to fulfill your duties as a staff member in your position may result in the termination of your contract. Written and verbal assessments will be used in evaluating job performances. If a staff member is terminated, the staff member may appeal the decision of the RHD and can discuss this with the RHD’s direct supervisor. A hall staff member who is allegedly involved in a violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the staff member is found responsible for violating University policies, that person’s employment status will be subject to review by the RHD and Residential Living’s Community Development and Education staff. Termination of your employment contract does not automatically terminate your Residential Living and Food Service contract. If you wish you stay in the residence halls, you will be responsible for paying a room deposit and any other additional fees. If you wish to cancel your housing contract, you must follow procedures outlined in the Residential Living contact booklet. The remuneration package will be prorated, depending upon dismissal date. Junior and Senior staff members will no longer be bound to the residence hall contract and are assessed the equivalent of the Residential Living deposit if they choose to move off campus. CONTRACT ACCEPTANCE PROCEDURE Due Date for contract acceptance is: Wednesday, March 9, 2011. If you accept this contract and its conditions, you will need to do the following: Sign and date the white copy of this contract (please keep the yellow copy). Sign and date the white copy of the half sheet contract (please keep the yellow half sheet). Sign and date the white copy of the enclosed Alcohol Policy (please keep the yellow copy). Sign and date the background check waiver form. Staple and return these four items to: UWSP Residential Living - Mary Holland 601 Division St. Bldg (next to Hardee’s) Stevens Point, WI 54481 Signature Date Name (printed) Hall Assignment (This contract is contingent upon a completion of a criminal background check) --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- DIVERSITY AMBASSADOR (DA) Contract and Employment Agreement 2011-12 This is your contract and appointment as a Diversity Ambassador (DA) at the University of WisconsinStevens Point for the academic year. The responsibilities and expectations of the Diversity Ambassador position are outlined in this agreement. These fundamentals are meant to be used in accomplishing the policies, programs, and activities of your position. Section One --July 2011. Page 39. Therefore, it is necessary that you be familiar with the job description. During your training program, a considerable amount of time will be devoted to an explanation of these responsibilities and expectations. If you accept the contract, as we hope you will, please understand that you will begin your contract term on August 28th, 2011 and end your contract term on May 19th, 2012. TERMS OF CONTRACT General Function and Scope of Responsibility The purpose of the Diversity Ambassador is to serve as an advocate for issues of Diversity as a member of Hall Government. In addition, the Diversity Ambassador will serve as a general diversity resource for the residence hall. This staff member will serve as an effective link between hall members, government members and Residential Living staff at the University of Wisconsin-Stevens Point. Through service as a member of Hall Government, this person will help to create an atmosphere of tolerance, respect, appreciation, and multiculturalism in the UWSP Residence Halls. Requirements • Must have and maintain a GPA (semester and cumulative) of a 2.5 or higher. • Must be enrolled in 12 credit hours, but may not exceed 16 hours per semester without approval of your supervisor. • Must be in good University and Conduct standing Duties and Responsibilities Programming/Academic Support 1. Coordinate educational and social programming as a hall government member. Specific expectations will be determined in hall. 2. Coordinate with the Admissions department to arrange recruitment opportunities. 3. Coordinate and work with program administrator to develop agendas and training topics for all Diversity Ambassador monthly training sessions throughout the academic year. 4. Participate in the Diversity Camps under the supervision of Admissions. 5. Assist in the coordination of lodging for Diversity Camp participants. 6. Be onsite during Diversity Camps and ensure participants are having a quality campus experience. 7. Attend Residential Living Staff Training as requested and aid in the opening of the Residence Halls for the fall and spring semesters. 8. Assist with the assessment of the DA program outcomes and aid in determining programmatic changes and solutions based on assessment results and insights. 9. Be a resource for other Diversity Ambassadors throughout the year. 10. Create new opportunities for Diversity Ambassadors to be successful students and hall residents at UWSP. Administration 1. Provide all paperwork in a timely fashion as requested by Residence Hall Directors, Diversity Ambassador Program Coordinator or Residential Living Central Staff member. 2. Provide a brief monthly report regarding involvement in government and programming activities to the Diversity Ambassador Program Coordinator. 3. Assist with duties in the Admissions Office, through Scott West, if needed. 4. Submit semester action plans delineated by programmatic outcomes, with assistance of the Hall Director. General 1. Participate in all centralized DA trainings as assigned. 2. Respect confidentiality. Page 40. Section One -- June 2011. Role model appropriate behavior consistent with all Hall Staff Expectations, Residential Living Policies, Student Rights and Responsibilities, and State and Federal Law. 4. Serve as a resource and referral link with regards to Diversity Issues for all students in the building. 5. Consultations on an individual basis with Diversity Ambassador Program Coordinator as requested. 6. By signing the contract, you are agreeing to live in the assigned hall. 3. Remuneration The position is for the academic year. Please note that you will need to participate in a mandatory training which will begin approximately 5-7 days prior to Fall opening of the residence halls. Additional training will be provided throughout the year. The hours will be an average of 6 hours per week including training, recruitment and hosting events. The hours may include night and weekend hours. You will need to be here during the opening weekend. Double room fee waiver. Room deposit is waived. You will be assigned to a hall according to your strengths and the needs of the residence hall. Final decision regarding placement will be determined by the Diversity Ambassador Program Coordinator. Termination If a staff member does not fulfill the duties of his/her position their contract may be terminated. Written or verbal assessments may be used in evaluating job performance. A Diversity Ambassador who is alleged to be in violation of University policies will be referred to the Office of Student Rights and Responsibilities. If the individual is found responsible for violating University policies, the person's employment status will be subject to review by the Diversity Ambassador Coordinator and Residential Living Central Staff. If your employment agreement is terminated for any reason, the remuneration package will be prorated. Junior and senior Diversity Ambassador will no longer be bound to the residence hall contract. You will be assessed the equivalent of the housing deposit if you choose to move off campus. Termination of employment does not automatically terminate your housing and food service contract. You must follow housing contract cancellation procedures. CONTRACT ACCEPTANCE PROCEDURE Due Date for Contract Acceptance: June 30th, 2011 If you accept this contract and its conditions (and we hope you do), you will need to do the following: Sign, date, staple, and return these 3 items: this signed and dated white copy of this contract; the signed and dated white copy of the half sheet contract; and the signed and dated white copy of the enclosed Alcohol Policy. Your Signature ________________________________________ Please Print Your Name __________________________________ Date ____________________ --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------RESIDENCE HALL ASSOCIATION (RHA) EXECUTIVE BOARD Employment Agreement 2011-2012 Section One --July 2011. Page 41. General Function and Scope of Responsibility This is your contract and appointment as a Residence Hall Association Executive Board Member at the University of Wisconsin-Stevens Point for the 2011-2012 academic year. The responsibilities and expectations of an RHA Executive Board member are outlined below. These fundamentals are means to be used in accomplishing the policies, programs, and activities of your position. Therefore, it is necessary that you be familiar with the job description. The general purpose of the RHA Executive Board is to provide leadership to the RHA General Assembly. In addition, RHA Executive Board, in conjunction with the General Assembly, recommend policies to the Department of Residential Living, provide educational and social programs for the residence hall population, as well as the campus-wide population, and provide leadership development opportunities for the residence hall government officers. Conditions of Employment 1. Employment begins May 1, 2011 and ends May 1, 2012; 2. You must maintain a cumulative GPA of 2.5 and remain in good academic standing. If your semester GPA is 1.50 or lower, your contract may be rescinded; 3. You must remain in good University and Conduct standing; 4. You must live in the residence hall; 5. Give your position as RHA Executive Board member priority over all other areas of activity except your academic work; 6. Due to the time demands of the position, outside employment and activities need approval from the RHA Advisor(s); 7. You must model positive behaviors appropriate to a University community and behave in a manner consistent with all rules and regulations expected of all students and employees of UW-Stevens Point; 8. You must return to campus on Thursday, August 25, 2011, and participate in all RHA Executive Board training sessions, as well as any centralized training for the residence hall governments and staffs. 9. This employment offer is conditional pending the results of a criminal background check. Employment will be withdrawn or terminated if the results are unacceptable. Duties and Responsibilities 1. Fulfill all duties and responsibilities as outlined for the position in the current RHA Constitution; 2. Participate in a Fall RHA Executive Board Training Workshop and a Spring RHA Executive Board Training Workshop; 3. Participate in a Spring Semester transitional workshop (date to be chosen during the spring semester); 4. Participate in any campus-wide leadership development as deemed appropriate; 5. Fulfill any other duties as assigned by the Residential Living Central Staff. Compensation 1. You will receive a single room free of charge for the academic year of 2011-2012; 2. You will receive a waiver of the room deposit charge; 3. You will receive $200 for your 1st and 2nd semester of service, and $250 for each semester after the 2nd; 4. You are obligated to take a meal plan, at your own expense, unless you live in Hyer Hall or the Suites @201. Termination 1. Failure on your part to fulfill the duties of this position may result in the termination of this contract. Evaluation, written or verbal, will be one method used to determine job performance. Page 42. Section One -- June 2011. 2. If this agreement is terminated for any reason, the remuneration package will be prorated. Termination of your employment contract does not automatically terminate your housing and food service contract. You must follow procedures outlined in your housing contract booklet if you wish to cancel your housing contract. If you are a junior or senior, you will no longer be bound to the residence hall contract. You will be assessed the equivalent of the housing deposit if you choose to move off campus. I AGREE TO ABIDE BY ALL THE TERMS OF THIS CONTRACT. Printed Name ____________________________ Signature ___________________________________ Student ID # _______________________________ Date ____________________________________ Please return one signed copy to Julie Zsido, Residential Living, 601 Division Street, by February 28, 2011. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL STUDENT CONTRACT FORMS Three forms are also included with all student contract offers and must be completed and returned with signed contract: 1. Future Employment form (carbon ½ sheet form) 2. Staff Expectations Related to Alcohol form (carbon full sheet form) 3. Background Check Authorization (single full sheet) These forms are available on request from the Community Development and Education Area, 601 Division St. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------FUTURE EMPLOYMENT FORM By signing this, I understand that if I do not complete the entire contract of my employment, job references or future employment within any area of Residential Living will be jeopardized. If circumstances beyond my control arise (i.e. medical or family emergency), exceptions may be made through my supervisor and with written verification. __________________________________ Print Name ______________________________ UWSP Student ID Number ____________________________________ Signature ______________________________ Date --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Section One --July 2011. Page 43. UWSP Residential Living STAFF EXPECTATIONS RELATED TO ALCOHOL Staff members of legal age for the possession and consumption of alcohol within the State of Wisconsin are expected to consistently enforce the campus alcohol policy and to observe the state laws concerning alcohol. Those staff members who personally choose to consume alcohol are expected to do so in a responsible manner and to be role models to residents and staff concerning the use of alcohol. If 21 or older and returning to the halls intoxicated, a warning, probation or termination will be given, dependent on severity of the situation and similar behaviors that may have happened in the past. PROHIBITED ACTIVITIES Providing alcohol to underage persons. Being in the company of underage persons (residents or staff) when underage persons in an on-campus location (residence hall, Brewhaus, programs, parties, etc.), are consuming alcohol. Staff members should not attend parties that they know will have a focus on drinking. An illustration of inappropriate behavior is for a staff member to join underage residents from their floor at a hall party where underage persons are using alcohol. Encouraging underage persons to break the State of Wisconsin laws concerning alcohol, e.g., suggesting to underage students that they drink off-campus, in vehicles, or at local bars. Consuming or being under the influence of alcohol while performing job responsibilities. Assisting, in any manner, an underage person to violate the state statutes or campus policies concerning alcohol. Confiscating any alcohol from an underage person. Disruptive behavior in or around the residence halls or the campus community while under the influence. Staff members who are not of legal age for the possession and consumption of alcohol within the State of Wisconsin are expected to comply fully with the laws governing possession and consumption of alcohol. As employees of UW-Stevens Point, there is the expectation that you shall exhibit role model behavior to other students that illustrates compliance with laws and policies governing alcohol. All staff members are expected to consistently enforce the alcohol policies of the campus and the residence hall. PROHIBITED ACTIVITIES, IN ADDITION TO THOSE LISTED ABOVE Using falsified identification for the purposes of acquiring or consuming alcohol. This also includes an expectation that staff members not present themselves for admittance to a drinking establishment or a place of retail sales of alcohol, for purposes of acquiring or consuming alcohol, while not yet of legal drinking age. Consuming alcohol at off-campus fraternities of sororities, at gatherings of recognized student organizations, and house parties. Requesting that another person provides alcohol to you. Being under the influence of alcohol while in or around the residence halls. ENFORCEMENT Residence hall staff are expected to uphold, enforce and live by campus alcohol policies. Staff members have an obligation to hold each other accountable to the expectations for staff use of alcohol. Staff members who do not abide by the expectations established in this document can expect to be disciplined as employees of Residential Living and as students at UW-Stevens Point. The Chart below provides consequences for staff violations of the alcohol expectations SITUATION Intoxicated/under the influence while performing your duties Under influence in Housing FACTORS EXPECT . . . Termination Drinking with underage residents 1. Warning, Probation, or Termination 2. Termination Termination Providing alcohol for underage residents Termination Providing alcohol for underage staff Termination Underage drinking Participation in/organizing Residential Living event with alcohol.* Termination Termination Present while underage residents drinking and not responding appropriately Observe underage staff consume alcohol and not responding appropriately. 1. Of age 2. Under age 1. In Housing 2. On Campus 1. In Housing 2. On Campus 3. Off Campus 1. 2. 1. 2. 3. Termination Probation Termination Probation Warning, Probation, or Termination *Sponsored programs may be an exception Please sign below (the white and yellow copies) and Return signed white copy to Residential Living Office with your contract materials. Keep the yellow copy for your files. By signing this document I agree to uphold these expectations related to alcohol while serving as a Residential Living Staff member. I further understand that any alcohol-related incident from this date forward could influence my pending employment with Residential Living. Print your name: ___________________________________ Your Signature: ___________________________________ Date Signed: ______________________________ Page 44. Section One -- June 2011. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- CONFIDENTIAL Background Check Authorization As part of the Residential Living student employment application process, prospective employees are required to authorize a background check. Please complete the background check form and return it to the Residential Living department for completion. Requesting Organization: Residential Living Note to Applicant: A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record. Please Print Legibly: Full name: ___________________________________________________________________________ First Middle Last Other names you have used: _____________________________________________________________ Current Address: (Local) (Permanent) Have you ever worked or lived outside of the State of Wisconsin within the last five years? _____ Yes _____ No If yes, please list the states and when and where you lived: Race: __________________________ Date of Birth: ______/______/_______ Gender: _____ Male MM DD YYYY _____ Female UWSP student ID number: ____________________ (this will be used to verify date of birth) POSITION YOU ARE APPLYING FOR: ___________________________________ Do you have any other past or current contracts with Residential Living? _____ Yes _____ No I hereby authorize Residential Living to conduct a criminal background check and authorize Residential Living to use that information for the purpose of making appropriate hiring decisions. ______________________________________ Signature ______________________ Date For Office Use: Background ID # ______________ 04/01/08 JT --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Section One --July 2011. Page 45. STAFF OUTSIDE EMPLOYMENT GUIDELINES Due to the nature of Residential Living student positions, the department does not advise holding outside employment. If a student staff member feels that outside employment is necessary, approval must first be received from the supervising hall director. Some things that might be taken into consideration when making the decision include individual grades, job performance, semesters on staff, (i.e. is it their first semester?) and other outside activities they are involved in. It is important that the staff member still spends time in the hall and that the Residential Living position has top priority over the other position. (i.e. cannot miss meetings or important activities due to work schedule of outside employer). Residential Living guidelines: 1) You need to obtain permission from your supervisor for any outside employment prior to making a commitment to the employer. 2) The hours working in another position may not exceed 8 hours/week. It is recommended to try to stay around 6, if possible. 3) Outside employment may be on campus or off campus. During the week and during on-duty weekends, outside employment must be in town. 4) If staff choose to use their weekends off (not on duty) to have a job, that is up to the individual staff member. We would recommend that the staff members maintain a balance of free time and work. The Residential Living position must be a priority over the outside employment. If expectations of this policy or your job performance are not met, your staff status may be jeopardized (i.e. Formal written action or removal from position). Note to RHD: Please keep in mind the general philosophy and mission of Residential Living when you are making the decision for outside employment. If there are requests that you feel may be questionable, please double check with your supervisor to avoid any conflicts. GPA REQUIREMENTS AND PROCEDURES IF NOT MET (A Student Leader is defined as a student staff, RHA Executive Board, Programmers, - all “paid” and contracted individuals) Current, Candidate and New Hire Staff If: 1) When a Student Leader’s semester GPA falls below the required or it falls below a 2.00 (but the cum is still meets required): Discussions with the Student Leader should occur to talk about how things are going and time management. Can lead to removal or probation dependent on situation. 2) When a Student Leader’s semester GPA is a 1.50 or below: The student should be removed from their position (regardless of cum) 3) Page 46. If the Student Leader’s cum GPA falls below required during their contract: Section One -- June 2011. The Supervisor needs to make a decision on whether they feel the person should be placed on academic probation for the semester or removed from the position. This is dependent on both the points away from the required GPA as well as the performance of the Student Leaders. 4) If a Student Leader’s Semester GPA is below the required for 2 consecutive semesters, academic probation or termination may occur. Candidate/New Hires If: 1) When a Student Leader is hired, the cum GPA is met but at the end of the semester, the cum falls below the required: The Student Leader can be put on academic probation for the first semester of their contract and required to bring the cum. back to the required. If they are unable to do so, they can be removed from the position. An additional option would be to rescind their contract at that time. This is left to the discretion of the supervisor, Julie and Kris. 2) When a Student Leader is applying for a position and the cum is close to the required, but it is not quite: The selection committee first reviews the candidates situation to determine if they will remain in the process (new candidate only) After Committee Review or for New Hires: The student may either be removed from the individual hall process or asked if at mid-terms, a progress report be sent from the professors of his/her classes so you are better able to make a determination as to what the end GPA will be. New Hires: The staff member can go into the position on academic probation with the understanding their grades will meet the requirement by the end of the semester. *These guidelines are established to provide assistance to you while still allowing the flexibility to respond to individual situations with your student leaders. At anytime, feel free to seek additional guidance or input from Kris.1/11 RESIDENTIAL LIVING CENTRALIZED EXPECTATIONS The mission of the Residential Living department is to support the academic mission of the University. Within this mission, there are 3 different goals ranging from facility updates to creating a community which “promotes the development of citizen ship, leadership, tolerance, and appreciation of diversity”. These goals were established to create an environment that is supportive, welcoming and comfortable to all students who reside within. Upon becoming a member of the Residential Living team, we expect you to carry out these goals and help us fulfill our mission to the students. We ask that all our student leaders follow general guidelines and expectations when agreeing to be a part of the Residential Team. These are not intended to change or alter your values or to tamper with your freedom of individuality, but to fulfill your agreement with us to help us achieve our above stated goals. Section One --July 2011. Page 47. Some of these expectations include (but are not limited to): 1. Following the same expectations/policies we have for other residents in the hall. This ranges from following state laws, policies within the University handbook and Residential Living handbook, to policies within your hall. 2. Respecting individual differences of the residents in your hall and your peers. 3. Role modeling behaviors that helps to fulfill Residential Living’s goal. Through your behavior, you can influence the behaviors of others around you. If you at anytime second guess or question if your behavior may not be approved of by Residential Living or may make students/parents feel uncomfortable, it is best if you do not engage in it. 4. Honesty is very important in any team relationship. During the course of the year, we all will make mistakes, but being honest about the facts and honest to your RHD will assist in creating a more harmonious environment. Should there be occasions where it is felt you are not following the expectations of the department or your RHD, you will be confronted and there may be future consequences to your position. If you are uncertain of the meaning of what is stated above, please ask. UW SYSTEM POLICY ON THE ROLE OF RESIDENT ASSISTANTS IN RESIDENCE HALLS Resident Assistants (RAs) are expected to work with student residents to create an open, inclusive, and supportive residential community. At the same time because RAs are students themselves, they are encouraged to participate in campus activities and organizations. As such, RAs may participate in, organize, and lead any meetings or other activities, within their rooms, floors or residence halls, or anywhere else on campus, to the same extent as other students. However, they may not use their position to pressure, coerce or inappropriately influence student residents to attend of participate. APPEAL PROCESS FOR STUDENT STAFF In the event that a staff member would like to appeal a decision that was made by their Residence Hall Director regarding their contract, employment or disciplinary situation the following steps should be taken: 1. Submit a written appeal letter to Assistant Director of Community Development and Education (not the current supervisor the Residence Hall Director); who will then determine if a verbal hearing is necessary. 2. If desired the decision by the Assistant Director can be appealed in writing to the Director of Residential Living; who will determine if a verbal hearing is necessary. 3. If the decision of the Director of Residential Living is appealed, the final written appeal would go to the Vice Chancellor for Student Affairs; with the potential for a verbal hearing. Page 48. Section One -- June 2011.
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