JOB PROFILE
TITLE: TEAM LEAD, FOI MANAGEMENT AND RECORDS
CLASSIFICATION: ADMINISTRATIVE OFFICER 21
Ministry: Ministry of Energy and Mines
Branch: Corporate Initiatives
JOB OVERVIEW
To supervise and coordinate the full scope of FOI and Records services for multiple ministries, including
responses for Energy and Mines and Natural Gas Development.
ACCOUNTABILITIES
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Supervises FOI and Records (up to 3 FTEs) for multiple ministries including assignment of work,
development and evaluation of performance plans and approval of leave.
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Manages multiple ministry requests to ensure legislated deadlines are adhered to and that
recommendations on severing are applied consistently.
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Works collaboratively with the Information Access Office (IAO) and Open Info, and negotiates with the
IAO to resolve outstanding reviews.
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Responds to complex, voluminous, sensitive and escalated Freedom of Information requests and
recommends appropriate response. Complex requests typically involve multiple stakeholders and have
unclear risks or harm factors complicating FOIPPA review.
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Assesses corporate information and training needs, develops materials and provides advisory and
training services.
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Applies methods and standards to ensure records are protected according to legislative requirements.
JOB REQUIREMENTS:
Education and experience:
 Diploma in a related discipline (such as information management or public administration) and 2 years’
(prefer 3 years’) experience interpreting and applying legislation and policy related to FOI, records and
administration. An equivalent combination of education, training and experience may be considered.
 Preference may be given to one year of experience supervising staff, including training staff, assigning
work, appraising performance, etc.
Knowledge, Skills and Abilities:
 Knowledge of the Freedom of Information and Protection of Privacy Act, Document Disposal Act and
other policies and procedures related to the collection, use and disclosure of information.
 Ability to provide and obtain clear and concise oral and written information.
 Ability to mentor and supervise/manage staff.
Career Group:
Job Family:
Job Stream:
Role:
Revised Date:
IM/IT
IM
FOIPP
Technical; Leadership and
Supervisory
August 11, 2016
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Ability to use tact and discretion.
Proficiency with MS Office.
BEHAVIOURAL COMPETENCIES
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Developing Others involves a genuine intent to foster the long-term learning or development of others
through coaching, managing performance and mentoring. Its focus is on developmental intent and
effect rather than on a formal role of training. For this competency to be considered, the individual's
actions should be driven by a genuine desire to develop others, rather than by a need to transfer
adequate skills to complete tasks.
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Decisive Insight combines the ability to draw on one's own experience, knowledge and training and
effectively problem-solve increasingly difficult and complex situations. It involves breaking down
problems, tracing implications and recognizing patterns and connections that are not obviously
related. It translates into identifying underlying issues and making the best decisions at the most
appropriate time. At higher levels, the parameters upon which to base the decision become
increasingly complex and ambiguous and call upon novel ways to think through issues.
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Self Confidence is a belief in one's own capability to accomplish a task and select an effective approach
to a task or problem. This includes confidence in one's ability as expressed in increasingly challenging
circumstances and confidence in one's decision or opinions.
Planning, Organizing and Coordinating involves proactively planning, establishing priorities and
allocating resources. It is expressed by developing and implementing increasingly complex plans. It also
involves monitoring and adjusting work to accomplish goals and deliver the organization's mandate.
Teamwork and Cooperation is the ability to work co-operatively within diverse teams, work groups
and across the organization to achieve group and organizational goals. It includes the desire and ability
to understand and respond effectively to other people from diverse backgrounds with diverse views.
Innovation indicates an effort to improve performance by doing or promoting new things, such as
introducing a previously unknown or untried solution or procedure to the specific area or organization.
Service Orientation implies a desire to identify and serve customers/clients, who may include the
public, colleagues, partners (e.g. educational institutes, non-government organizations, etc.), coworkers, peers, branches, ministries/agencies and other government organizations. It means focusing
one’s efforts on discovering and meeting the needs of the customer/client.
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A successful criminal records check is required.
Career Group:
Job Family:
Job Stream:
Role:
Revised Date:
IM/IT
IM
FOIPP
Technical; Leadership and
Supervisory
August 11, 2016