Lane Closure Information
System
Lane Closure Submittal Guide
Written By OIT
February, 2016
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
Contents
Location Request by Browser ...................................................................................................................... 1
Create New Request..................................................................................................................................... 1
Locate by Contract or Permit .................................................................................................................... 1
Saving the Request.................................................................................................................................... 5
Locate by Location .................................................................................................................................... 5
Lane Closure Request Approvals ................................................................................................................. 6
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Location Request by Browser
When you first enter the LCIS application you may be presented the following request from Google:
In order for the Google map window to operate correctly you will need to either click “Allow Once” or
“Always Allow” under the “Options for this site”
Create New Request
When entering a new request you will have three
options for locating the closure; 1) by contract, 2) by
permit, and 3) by location.
Locate by Contract or Permit
Once you type three numbers of a contract or permit, LCIS will auto
populate a dropdown that allows you to select the contract, or permit,
you want.
When a contract, or permit, is selected, LCIS performs three actions:
1) Auto expands a new section and displays the
contract, or permit information.
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
2) Displays mile point information. The user has the
option to set a specific mile point range to CLIP the
project. The CLIP button changes the selected portion
of the project to reflect what is in the milepoint boxes.
When the user changes one of the milepoint values and then selects the CLIP button the map
will then depict only that length of the project.
The user can also use the tool menu in the map window to crop the
project. For example, select the box tool and draw box around the
portion of project covered by the closure request. Once the shape
is drawn two new tools are added to the tool menu, REMOVE
DRAWING and CROP TO BOUNDS. Use these tools to either
remove the project entirely or crop the project to the segment
within the drawn shape.
3) Highlights the contract, or permit, on the map inset.
The next step is to add the Description of Lane Closure Location and Description of Work to be
Performed.
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
If there are any project related files that need to be saved with the lane closure request they can be
attached to the request by either using the Select files button and navigating to the file or by simply
dragging the file onto the button.
To indicate the requested dates and times of closure, the Schedule the Lane Closure will be used.
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
Select the week of the closure using the weekly paging tool or the calendar tool.
Double clicking anywhere in the schedule window will open the
Add/Edit Lane Closure Schedule window. Here is where many of
the closure features will be added such as closure times, closure
type, closure direction and the number of lanes to be closed.
The Title field for the calendar entry is auto-populated by
combining the Type of closure, # of lanes closed, # of lanes total
and the Direction. This field is not editable.
Click Save when finished and the closure will appear on schedule
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
Saving the Request
To save the request, click the Save Changes button at the top of the request
page. When saving is complete the closure request is automatically submitted to
the approval group.
All Lane Closure Requests must be made at least 14 in advance of the start of the closure. If a request
does not meet the 14 day requirement, the request will still be submitted but there will be an alert
added to the top of the request.
Locate by Location
When requesting a closure by location, start typing the
street name that will be closed, the dropdown will auto
populate.
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
Selecting a street from the pulldown
presents the total street length in the
milepost fields and in the location map. If
the is only for a portion of the street is
requested, enter the begin and end
milepoints, then select the clip button
**The remaining information for this type of closure request follows the same
steps as described in the previous section.
Lane Closure Request Approvals
When a lane closure is requested, the members of the selected approval tree will get an email from the
application.
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LANE CLOSURE INFORMATION SYSTEM USER GUIDE
The email will contain a link to the closure request.
When the closure request link is selected, the approver will be taken to the referenced closure request
for them to take action. Depending on their authorization level, the reviewer will be presented with
possible approval actions. After reviewing the closure request the reviewer selects an action and then
saves changes. Additional emails will be sent to either the next approval tree for additional review or, in
the event of final approval or denial, directly to the requestor.
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