Unit Registration Process
Improvement
SEMO
05/12/2012
Introduction
• Background
– What?
– Why?
– How?
• Current Process
• Proposed Process
• Next Steps
Background
What?
Simplify the SEM registration process for
Applicants, SEMO and 3rd Parties
(System Operators, Meter Data
Providers, etc.)
Simplifying Registration
Background
• Why?
– Current Process:
• Not very transparent
• Frustration for all parties involved
• 60 Working Days
– New Process:
• Clear visibility of progress
• Greater Clarity on requirements
• Speedier Registration
Background
• How?
– Distinct stages of Registration
• Applicants know precisely where and how far they
are progressed
– Clearer process flows
• Less confusion about what’s required and when
– Quicker Registration
Current Process
SO/MDP/IA/RAs
Unit Registration (1)
Within 3 WD of receipt of
Registration Package
from MO
As soon as Registration
Package is confirmed
Within 2 WD
As soon as Clarifications
are confirmed
Validate Registration
Package and Request
clarifications or missing
info
Email
Commence Systems and
Processes work
Confirm
completeness of
Clarification
information
Commence or continue
Systems and Processes
work
Email
As required by each SO/
MDP
As required by each SO/
MDP
Yes
Within 20 WD or
agreed timescale
As required
Retrieve & complete
Registration pack
liaising with SO/MDP/IA
Start
Applicant / Party
Withdrawal notice
Receive any
entitled refund
of Participation
Fees
Provide clarifications
or withdraw
Registration
No
SEMO Website
Email
At least 60WD prior to
accession
Submit Completed
Registration Package
including Participation
Fees
Receive
Deemed
Withdrawn
Notice
Is it a withdrawal?
Is additional time
required?
No
Yes
Post
No
Yes
Within 15 WD of
clarification request
Participation Notice
& Registration
Package
Receive clarification
request
Request additional time
Receive Credit Cover
notification
Clarifications
Post
Email
Registration Fee
Within 10 WD of
Registration
Package receipt or 1
WD after initial
meeting
Within 2 WD
Market Operator
Deemed
Withdrawn Notice
Within 10WD
Within 10WD
Refund any
Participation
Fees entitled
to be refunded
Registration
Withdrawn,
inform all
Parties
Post
Post
Validate Participation
Notice & Registration
Package
Email
No
Clarifications
Required?
Yes
Notify Party of
clarifications needed
Respond to request for
additional time
Receive clarification
& Send information to
SO/MDP/IA
Email
Email
Registration
Fee
included?
Clarifications
received in time,
Valid &
Complete?
Yes
Within 5 WD of final
meeting or
clarification receipt
No
Clarifications
Required?
Yes
As required
update list of
registered Units
in accordance
with AP6
web
Within 1 WD of
clarification receipt
Yes
Email
No
Within 5 WD of
additional time request
No
Advise Party of
Required Credit
Cover &
Issue Notice of
Effective Date
Post
Registration
Package appears
Complete?
Within 3 WDs of
Registration
Package receipt
Within 15 WDS of
Registration
Package receipt
Send Registration
Package to SO/
MDP
Hold initial
Registration
Meeting
Email
Call or meeting
Notice of Effective Date
Yes
No
Go to Unit
Registration
(2)
Unit Registration
/ MDP/I A/ RAs
SO
At least
1 0 WD prior to
On Meter Data
On or after Effective
Effective Date
Within
10 WD
Systems Readiness
Validation date
Date
Final Confirmation of
Operational and
(2 )
/or
Advise MO and Party of
&
Meter Validation Date
provide TLAFs
Prior to Effective Date
Complete Meter
Email
Validation
, & Reissue
data if necessary
Receive Commencement
At least
5 WD prior to
Effective Date
Email
As required by each
MDP and Party
Notice
Raise a Dispute in
accordance with
AP 14
Post r equired Credit
Cover .
Post
Ap pli ca nt / Part y
Receive revised
Effective Date
All Parties work
together to resolve
the issues
Effective Day
- 5 WD s
5 . Raise a
Dispute
Move
Effective Date
forward
to date
agreed between
relevant Parties as
feasible
&
When issued
When issued
Receive SO
Confirmation
Receive notice of
Meter Validation Date
At least
5 WD prior to
Effective Date
Within
20 – 30 WDs
of Effective Date
Hold final
Registration
Meeting
Resolution outcomes
1 . Outstanding Issue
?
2 . Credit Cover Issue
?
3 . Agree a new Effective Date
4 . Withdraw Application
?
5 . Raise a Dispute
?
Call
?
1, 2, 3
Credit Cover ,
Effective Date ,
or
Other Issue ?
Within
1 WD
Inform all relevant
Check Posting of
Credit Cover
Email
.
Post
Parties and facilitate
resolution
At least
4 WD prior to
to Effective date
Post
Issue Commencement
Required
Credit Cover
Posted in time
Oper at or
Mar k et
Email
Yes
?
Notice
& update list of
registered Units in
accordance with AP
Post
6
/ Email
No
4 . Withdraw Application
Is it more than
365 days since
original Effective
NO , RETURN TO FINAL MEETING STAGE
Date ?
Withdrawal notice
Go to
Withdrawal
Unit
Registration
( 1)
End
:
Yes
Proposed Process
Proposed Process
Application
Review
Readiness
Go Live
Proposed Process
•
Split process into 4 stages
•
Stages are separate to each other:
– Can’t advance until current stage is finished
– Can’t return to a previous stage
– Each stage has distinct timelines
Proposed Process
• Most changes relate to new structure
– Splitting into 4 stages, changing order of steps, etc.
• Extension requests are removed
– if requirements are not met process reiterates
Proposed Process
• Some minor changes:
– Explicitly stating when the creation of IDs is to occur
– Introduction of “Confirmation of Receipt of
Application”
– Allowing for EFT of Registration Fee
Benefits of Proposed Process
• Stages adds transparency to progress of
applications
• Delays in one section cannot affect another
• Effective date only agreed when all requirements
are met
– reduces need to change effective date
Impacts on Market
Participants
• Existing generators and suppliers
– No impact
• Registering a new unit
– No system impact
– Improved registration pack
– Improved registration process
• Unit type change
– No impact
• Deregistration/Party Applications
– No impact
Next Steps
• Get agreement
• Relevant parties (SO, MDPs & IA)
• Minimum requirements for registration
documents
Next Steps
• Modify AP1 (provisional mod submitted):
• Section 3.2.5 – Procedural Steps
• Section 3.2.6 – Swim Lanes
• Appendix 1 – Definitions and Abbreviations
Questions?