NIMAC 2.0
Basics for AUs:
Searching, Downloading, and Assigning Files
www.nimac.us
1
In this PowerPoint:
• We will cover how to use the Search interface
in the NIMAC Authorized User portal to:
– Search for files in the NIMAC
– Download files
– Assign files to registered Accessible Media
Producers
www.nimac.us
2
NIMAC Login Screen:
• https://secure3.overdrive.com/NIMAC/NIMAC_Login.aspx
Search Page Display
• Clicking the Search tab brings up a
display of:
–All Certified files in the NIMAC
–A Quick Search box
–And button to go to the Advanced
Search
NIMAC Search Screen
• From the main screen, the user can page
through the inventory, perform a Quick
Search, or go to the Advanced Search screen.
• Your best search is a Quick Search by the
ISBN of the student edition.
• We strongly recommend this as the most
reliable search for finding the exact book you
need.
Quick Search Options
• The default Quick Search is by ISBN.
• Other Quick Search options include:
Title, Publisher, and Identifier.
Advanced Search
• The Advanced Search button is
located to the right of the Quick
Search.
• Clicking the button will take you to a
detailed search page.
• A wide range of searchable fields are
available.
Advanced Search Tips
• Remember: Less is better!
• The more search terms you use, the narrower
the search results will be.
• We always recommend searching by student
edition ISBN if possible.
• If you do not have the ISBN, search by a key
word or phrase from the title.
• Add additional search terms only if you need
to further limit your search results.
Advanced Search Example
• Let’s say the user is looking for the California
edition of the Treasures Practice Book for a
third grade student.
• We will show an Advanced Search for:
– “Treasures” in Title
– “California” in State Edition
– “Grade 3” in Grade Level
What if you don’t find the file you need?
• Feel free to contact the NIMAC for assistance.
• We are happy to follow up with publishers to
try to expedite files that publishers have in
conversion.
• You can also add the ISBN to your Watchlist to
receive notification when the file is available.
• For more information, download the Watchlist
presentation from the Support tab or our web
site (www.nimac.us).
Download Option Links
• After performing either an Advanced or Quick
Search, you will see the brief search results.
• To the right of the brief results, you will see
the download options for the file set.
Downloading
• There are two file set download options:
– XML download (which does not include images)
– Full Download (which does contain images)
• The XML download is much smaller and will
download faster. If you don’t need the images
for your conversion, choose this option.
• If you do need the images, choose the Full
Download option.
Title page PDF download
• You can also choose to download and view
just the title/copyright page PDF if you want
to ensure you have located the correct book
before downloading the file set.
• Note: The title/copyright page PDF is provided
for file verification purposes only.
• The NIMAC does not receive or distribute any
books in PDF format.
Downloading the NIMAS File Set
• Just choose the download option you want.
• The system will take you to a click-through
Limitation of Use Agreement.
• Scroll down and click the “I agree” link at the
bottom of the page.
The Download Process
• The file will then be fingerprinted and
watermarked.
• After that has completed, you will be
prompted to choose where you want to save
the file on your computer.
• You can also rename the file at that time if you
would like a file name other than the NIMAS
Identifier.
Full Record Display
• In addition to the brief display of search
results, the user also has the option to view a
more complete bibliographic record for a file.
• Clicking on a title in the search results will take
you to the full record display.
• Additional information includes such
information as state edition, series, subjects,
and source book pagination, if available.
Assigning Files to an Accessible
Media Producer
• In addition to directly downloading files,
Authorized Users can also assign files to be
downloaded by Accessible Media Producers
(AMPs) registered with the NIMAC.
• This option is provided for your convenience
so that you do not have to download and ship
the files to your AMP.
AMP Registration with NIMAC
• Registering with the NIMAC as an AMP is free
and voluntary.
• Registration is not an endorsement by the
NIMAC, and AUs should make any necessary
business arrangements with the chosen AMP
before assigning files to them.
What if the AMP I want to use isn’t
registered with the NIMAC?
• In this case, you have two options:
– You can download the file and ship the file
to the AMP.
– Or, you can encourage the AMP to go online
and register an account with us.
– Just call or send us an email and we will
send the registration link.
Assign File to AMP
• To assign a file, just click the link to the right of
the brief display.
• The system will bring up a page asking you to
choose the AMP account and format you
want.
• Just select your options from the pick lists
provided and submit the assignment.
Currently Assigned Formats
• After clicking the Submit button, you will get a
confirmation message in red that the
assignment was successful.
• You will also then see the new assignment
under Currently Assigned Formats.
• Note: If another NIMAC user has assigned this
same file to an AMP, that information will also
display in that area.
“Unassigning” a File
• If you have assigned a file in error, either by
choosing the wrong AMP or wrong format,
you can undo the assignment.
• The link to “Unassign” the file is found the left
under Currently Assigned Formats.
• Just click the link; the system will ask you to
confirm the deletion of the assignment.
Using the Unassign Option
• Please note that “unassign” should only be
used if you have made a mistake and the AMP
is not going to be producing the format for
you.
• Do not use it to remove assignments after the
format has been produced by the AMP.
• Removing a valid assignment will prevent
other users from seeing that the format has
already been assigned to the AMP.
Automatic Emails to AMPs
• When you assign a file, the AMP receives an
automated email from the system letting
them know that the file is ready for download
in their AMP account.
• The email tells them which file has been
assigned, who assigned it, and the requested
format.
• If you “unassign” a file, they likewise will
receive an email alerting them that the file has
been removed from their Download Queue.
File Assignments by other AUs
• If the file has already been assigned to an
AMP by another AU, this information will also
display under Currently Assigned Formats.
• The system will prevent you from entering a
duplicate assignment.
• You will get a message from the system if you
attempt to assign a file for a format already
requested to the same AMP by another user.
Show AMPs by Format
• If you would like to select from a list of all
AMPs who are able to produce a specific
format, just click “Show AMPs by Format.”
• This will bring up a list of formats included in
the database.
• Click the format you want.
• Then click on any AMP in the list to select.
What is Batch Assignment?
• In addition to assigning files one by one, the
system also allows you to assign multiple files
at one time.
• Batch assigning can only be performed after a
search is done.
• For obvious reasons, please be extremely
careful with this option. 
Batch Assignment
• The Batch Assign AMP button is located to the
right of the Advanced Search button.
• This button remains grayed out until you
perform a search.
Batch Assign AMP
• Clicking the button after a search will bring up
a list of ALL files in the search results.
• Be sure to scroll down to view them all!
• Use the pick lists to choose your AMP and
requested format.
• Then use the boxes to the left of each title to
select the files to assign.
Last Step: Verify Your ISBNs!
• Different editions often have identical titles!
• Before submitting the batch assignment,
verify your ISBN information against the ISBNs
in the last column of the display.
• Once you have verified the ISBNs, just click
Submit.
• The system will ask you to confirm the
assignment.
Email notification
• As with individual AMP assignment, the AMP
will receive an email for each title assigned.
• Remember: There is no option to “batch
unassign” files.
• If you make an error in the batch assignment,
you will have to unassign each file individually.
• Be careful to verify the ISBNs to ensure that
you only assign the right files to your AMP.
Congratulations!
• You have completed this PowerPoint.
• You have learned how to utilize the Search tab
in the NIMAC system to:
– Locate files in the NIMAC
– Download files to your computer
– Assign files to an Accessible Media Producer
www.nimac.us
86
For more help…
• Should you ever encounter a technical problem or
error while working in the system, please direct
those support requests to OverDrive:
[email protected]
• All other questions can be directed to NIMAC:
[email protected]
877-526-4622