National Committee
Chair : Bruce Conaghan
C/- 23 Scoular Street
Maryhill
DUNEDIN 9011
Memorandum
To
IPENZ Transportation Group National Committee
From:
Bruce Conaghan
Date:
3 November 2008
Subject
Draft Minutes of Annual General Meeting 2008
Venue:
Time:
TSB Showcase, New Plymouth
5.15pm, 3 November 2008
Agenda item
Discussion / decisions / actions
Present
Bruce Conaghan (Chair), Terry Brown, Matt Ensor, Roger Dunn, Ian
Greenwood (of the National Committee)
Peter Croft (representing AITPM), Ian Appleton, Eliza Sutton,
Andrew Edgar, Peter Doupe (representing AITPM), Angela James,
Axel Wilke, James King, Glen Koorey, Shane Turner, Dennis Davis,
Jon England, Justine Wilton, Michelle Lewis, Maurice Mildenhall,
David Andreassen, John Foster, Brian Hodge, Prakash Ranjitkar,
Fergus Tate, Alan Parsons, David Philip, Lorraine Wilmshurst,
Pravin Dayaram, Colin Goble, Barry Cook, Mike Smith, Bill Frith,
Steve Abley, Bill Greenwood, Don McKenzie, Andrew Macbeth,
Larry Cameron.
1.
Apologies
David Hutchinson, Craig Nicholson, Henriette Rawlings, Stuart
Fraser, Brian Ward, Diana Munster, Alan Nicholson, Dave Gamble,
Michelle Harvey.
Moved “That the above apologies be accepted”.
Conaghan / McKenzie- CARRIED
2.
Minutes of
Previous
Meeting
Moved “That the minutes of the previous meeting on 8 October 2007
(Tauranga) be taken as a true and correct record”.
Conaghan / Appleton – CARRIED
It was noted that there was seven typographical errors which are to
be corrected in the final 2007 AGM Minutes :

“David Wilmott” to read “David Willmott” (Pgs 2 and 5)

“Malcolm Douglas” to read “Malcolm Douglass” (Pgs 2 and 4)

“Glen Connelly” to read “Glenn Connelly” (Pg 2)
Who?
3.
Chairman’s
Report
Bruce Conaghan presented the Chairman’s report for 2007/08
highlighting :

the current membership at the end of the financial year
stands at 998 is up from 930 in 2006/07 (latest figure at time
of Conference is 1040);

submissions by the National Committee on ‘Manual for
Traffic Control Devices Part 9 : Level Crossings’, “RTS14
Guidelines for Blind and Vision Impaired Pedestrians”, “Land
Transport (Road User) Amendment Rule [2009] (Rule
61001/4)”;

the completion of the Group Rules, Branch Financial
Procedures, and the development of an aide memoire for
Portfolio Holders within the Group; and

input to the IPENZ publication “Transport : Engineering the
Way Forward”

the National Committee will be reviewing the Strategic Plan
for adoption at the 2009 AGM.
Moved “That the Chairman’s Report for 2007/08 be received”.
Conaghan / Greenwood – CARRIED
Bruce Conaghan thanked members of the Group who provided
comment for the Group submission on Land Transport (Road User)
Amendment Rule [2009] (Rule 61001/4).
4.
Treasurer’s
Report
Bruce Conaghan presented the Treasurer’s Report which showed
an anticipated deficit of $28,906 for 2007/08 compared with an
expected deficit of $20,000. The deficit came about as a result of
the purchase of side thrust gauges and subsidy for the Group
History “A Wheel on Each Corner”.
The Group reserves as at 30 September 2008 are approximately
$154,000.
The draft budget for 2008/09 has an anticipated income of $57,000
and expenditure of $37,000 providing a surplus of $18,000. This
surplus will arise from the sales of the side thrust gauges.
Moved “That the Treasurer’s Report for 2007/08 and draft budget for
2008/09 be received”.
Conaghan / Greenwood - CARRIED
5.
Branch Reports
All Branch Reports included with the 2008 AGM Agenda.
Moved “That the Branch Reports for 2007/08 be received”.
Dunn / McKenzie - CARRIED
6.
Technical Subgroup Reports
All Branch Reports included with the 2008 AGM Agenda.
Malcolm Douglass provided a overview of the TDB activities :

3 major research projects - National Travel Profile
(Published), NZ/UK Comparison of Trip Rates o be
published), and Integrated Transport Assessments (just
about completed)

Three workshops being held in Auckland, Wellington, and
Christchurch

Thanks to Steve Abley, Ian Clark, MWH, TDG, Flow
Transportation, and Tim Kelly.
Moved “That the Technical Sub-group Reports for 2007/08 be
received”.
Dunn / McKenzie – CARRIED
It was noted that there was a typographical error in the TDB Report
which is to be corrected in the final 2008 AGM Agenda :

“Steve Abley – Transportation Engineering” to read “Abley
Transportation Engineers” (Pg 23)
7.
Matters Arising
“Transport : Engineering the Way Forward”
This aimed to raise the profile of engineers with the politicians.
Malcolm Douglass : Did not think the document gave transportation
engineers justice. It had more focus on economics and politics.
From the point of view of the Group, it did not represent the role of
the profession. Malcolm suggested that the National Committee
look at the matter.
John Foster : The Executive (of IPENZ?) said that the Group did not
want to have input. Bruce Conaghan said that this may have been
in relation to the Transportation Group not providing funding to assist
with the development rather than the Group not having input. The
draft had been made available to all members of the Group for
comment and input.
8.
IPENZ
Transportation
Group Rules
Bruce Conaghan highlighted that the Rules attached in the 2008
AGM Agenda have had a number of iterations through the
consultation process and Group members are to be thanked for their
input.
Moved “That the Rules of the IPENZ Transportation Group as
contained in the 2008 AGM Agenda be adopted.”
Conaghan / Dunn - CARRIED
9.
Life
Membership
Awards
Representations by Roger Dunn for John Foster – citation attached.
Representation by Roger Dunn for Peter McCombs – citation
attached.
Moved ‘”That John Foster and Peter McCombs be elected as Life
Members of IPENZ Transportation Group”.
Dunn / McKenzie – CARRIED
Bruce
Conaghan
10. Transportation
Conference
2009 and 2010
2009 Conference is to be organised by the Canterbury / West Coast
Branch. Bruce Conaghan will liaise with them in regard to location
and timing.
Bruce Conaghan noted the effect of the NZIHT / NZTA Conference
held a fortnight prior in Napier in that it resulted in a couple of
sponsors not being available for the IPENZ Transportation
Conference. Stuart Fraser had raised the thought of having a joint
conference and this was opened for discussion.
Axel Wilke : IPENZ Transportation Conference is the major income
earner for the Group. Lost sponsorship also represents lost income.
Probably good idea but would like the IPENZ Transportation Group
to remain in control.
Andrew Macbeth : Organised by local Branch Committee members
and Harding Consultants (Glenda Harding). NZIHT / NZTA coordinate their own conference. Would need to consider who would
co-ordinate a joint conference. Possibly too many conferences.
NZIHT / NZTA Conference covers a broader range of topics related
to transportation that it did previously.
Ian Appleton : NZIHT / NZTA Conference based on “Roading
Symposium” while Group focused on traffic. Have in past tried to
run streams but it was not successful.
Roger Dunn : The Transportation Group conference is about traffic
engineering / planning. The NZIHT / NZTA Conference tends to be
more for senior staff. Thinks the IPENZ Transportation Conference
is better for younger transportation engineers / planners.
Michelle Lewis ; Bigger conference could provide opportunity for
streams. Look at profession as a whole rather than separating
roading from transportation. Would encourage younger engineers /
planners – possibly run a workshop for them. Supports a joint
conference.
Fergus Tate : 47 papers received with 28 accepted in a variety of
topics. Strong interest in presenting at the IPENZ Transportation
Conference. With a joint conference, there would be a risk to losing
topics and young engineers / planners may miss out. Would not like
to see a joint conference. Enough interest in industry to support
having both conferences.
Bill Frith : Multiple conferences provide opportunities for multiple
staff to attend. Conferences serve different purposes. Would like
conferences to remain separate.
Steve Abley : Transportation Group conference is more informal
which provides for networking. With the lost sponsorship, it would
be appropriate to have the Transportation Conference before the
NZIHT / NZTA Conference.
John Foster : Would not like the Transportation Conference to fail
due to external matters.
Ian Greenwood : Will be looking at survey in Roundabout re the
Transportation Conference.
Dennis Davis : Schedule the conferences to be further apart.
Ian Appleton : Transportation Conference already moved due to
conflict with TRAFINZ Conference.
(continued)
Bruce
Conaghan
Malcolm Douglass : Practice, experience of members, modus and
elements of transportation matters is important. Merging
conferences will result in potential loss of values important to the
Group.
Andrew Macbeth : Survey attitudes at Conference as well as
crossover with NZIHT. Expects NZTA to have some input. Would
like to see communication between respective committee members.
Bill Greenwood : No presentations from local government engineers.
Change in focus from original format. Need to also consider
TRAFINZ and how the three conferences interact.
Roger Dunn : Need to also consider ARRB and AITPM conferences
and their timings.
Fergus Tate : Attending two conferences deals with CPD
requirements for a year.
Roger Dunn : Too many staff at conference not desirable for some
employers.
Axel Wilke : 2009 Cycle Conference co-ordination underway.
General consensus that the IPENZ Transportation Conference
should remain as a separate conference but the timing is important.
The National Committee requested to conduct a survey of Group
members via Roundabout in regard to the Conference and timing
and will conduct survey of the sponsors given their support is
important to the success of the Conference.
2010 Conference : Possibility for East Coast of North Island? Query
as to who will organise. Noted that there are benefits for smaller
provincial towns. Possible locations Hamilton or Gisborne. National
Committee to look at these possibilities.
11. General
Business
12. Election of
National
Committee
Update on AITPM from Peter Croft (AITPM Representative)
 Number of Transportation Group members at the 2008 AITPM
Conference which is good to see
 Thanks for copies of “A Wheel on Each Corner”
 Scholarship for AITPM member to attend IPENZ Transportation
Conference (Peter Croft 2008 recipient)
 Exchange of newsletters with IPENZ Transportation Group.
Recent article on passing of Arthur Sims with IPENZ
Transportation Group to provide acknowledgement to Arthur’s
family of his work for the industry.
 Ongoing communication between AITPM and the IPENZ
Transportation Group is encouraged and this is being looked at
further (i.e. provide brief overview at each others AGM)
 AITPM is member of the Trips Database Bureau
 2009 Conference is in Adelaide 5-7 August. Copy of request for
abstracts to be circulated by Bruce Conaghan.
Moved “That Michelle Harvey, Matt Ensor, Tim Brown, Terry Brown,
Roger Dunn, David Willmott, Ian Greenwood be elected to the
National Committee”.
Sutton / McKenzie - CARRIED
Moved “That Bruce Conaghan be elected as IPENZ Transportation
Group National Committee Chairman.”
Dunn / Abley – CARRIED
National
Committee
National
Committee
Bruce
Conaghan
Bruce
Conaghan
13. Closing
Bruce Conaghan expressed thanks to the Central Branch
Conference Organising Committee for providing a successful
conference in New Plymouth.
Ian Appleton thanked the National Committee for their work during
the 2007/08 year.
Meeting closed 6.30pm