Event Guidelines
(as of May 2014 )
Summary
Max guests (main event)
Max guests (second gathering)
Min stay
:
:
:
Event fees
:
Villa rates
Curfews
:
:
40 (seated and standing)
40 ( seated and standing )
3 nights (low season)
5 nights (high season)
7 nights (peak season)
USD 1,500++
Rp 1,000,000 Local Community (Banjar) Fee for any group of 25
pax or over per event. Applicable to the second event.
See villa website (www.VillaSapi.com)
11:00pm for live bands
12:00am for amplified music
Introduction
Villa Sapi is a magnificent contemporary villa situated on the pristine white Sira Beach in North West
Lombok. With expansive green lawns and an inspired architectural style it is the perfect place to host
a special event. The villa is comprised of 5 double bedrooms, huge living space, 3 pools, a spectacular
media room and a tennis court.
These guidelines are intended to give EO’s and their client’s guidance specific to Villa Sapi and should be
read in conjunction with Elite Havens General Guidelines for Event Management.
Villa Guidelines
Weather
Lombok experiences the same seasons as Bali – the dry season running from April – October, the wet
season November – March. However, Lombok is typically drier than Bali.
The main villa and grounds
The grounds of Villa Sapi are extensive however the most natural space for an event is directly in front of
the main living pavilion (for dinner) and the private beach front for ceremony or cocktails.
The living room can be used for as a welcome space but no furniture is to be moved.
Food and Beverage
Catering will be provided by the in house Chef and pastry chef. Beverages and service will be handled
by the Villa Staff.
It is required that the event organizer lieases direct with the villa manager in regards to all food and
beverage requests for any given event.
The pool deck
The pool deck is the most natural space for the dance floor and the undercover bamboo shade structure
the perfect spot for DJ or entertainment
Guest Toilets
There is one public bathroom available for use during events. The EO is responsible for the cleanliness of
the toilets during the event. It is our recommendation that a second toilet in the office /spare bedroom
be available for use also.
Parking
There is ample parking on site for guests, EO’s and suppliers. Where possible, supplier vehicles should be
removed prior to the event.
I confirm that I have read, understand and will abide by these guidelines. I commit to providing these
guidelines to all staff and clients on behalf of whom I am booking Villa Sapi.
Name
: ______________________________________________________________________________
Position
: ______________________________________________________________________________
Date
: ______________________________________________________________________________
Signature
: ______________________________________________________________________________
Company name
: ______________________________________________________________________________
Company stamp
: ______________________________________________________________________________
Site Plan
Total property area : 24.000m2
KEY PLAN
1. Villa entrance
2. Dining room
3. Entertainment room
4. Kitchen
5. Pond
6. Living room
7. Guest lavatory
8. Guest bedroom
9. Guest terrace
10. Guest bathroom
11. Office
12. Office lavatory
13. Master suite bedroom
14. Master suite dressing room
15. Master suite bathroom
16. Master suite open shower
17. Master suite terrace
18. Sun loungers
19. Swimming pool
20. Bale
21. Beach
22. Stairs to upper and lower guest house
23. Guest house living area
24. Lower guest bedroom
25. Lower guest bathroom
26. Lower guestroom terrace
27. Lower guestroom pool
28. Lower guestroom pooldeck
29. Upper guest bedroom
30. Upper guest bathroom
31. Upper guest terrace
32. Upper guestroom pool
33. Tennis court
34. Parking area
Event Plan Option
Total property area : 24.000m2