iQ.Suite Convert
Automated Conversion
of Email Attachments
Features
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Automatic conversion
of email attachments to PDF
Email Attachments Under Control
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Supports PDF/A
The growing use of email poses ever new challenges to the security and
performance of email systems, with a special focus on email attachments,
as it is so easy to send business-critical information such as contracts or
calculations by email. But such documents often contain hidden tracked
changes, user data or macros that should not be disclosed to anyone.
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Central ZIP compression
of email attachments
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Rule-based management
Furthermore, email attachments may place a great burden on
infrastructure, in particular where large files are addressed to a large
number of recipients. Not only do they use valuable disk space, they also
affect the existing network infrastructure. So a solution is required that both
optimises the performance of the systems used and closes any security
holes. This is where iQ.Suite Convert comes in as a central solution for the
conversion of email attachments.
Security is the Issue
iQ.Suite Convert performs the conversion of email attachments to PDF
files on the email server. Be it Office documents or images – the software
is able to convert virtually any file format and send it as a PDF. The
attachments to be converted can be selected using various parameters
such as the file type or file size.
Benefits
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Improves data security
in email communication
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Removes hidden information,
e.g. tracked changes
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Prevents documents
from being edited
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Reduces the size of mailboxes
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Relieves infrastructure
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No installation required
on local workstations
The central conversion of your email attachments not only effectively
prevents the disclosure of confidential information, but also prevents files
from being manipulated. Incidentally, iQ.Suite Convert also supports the
conversion to the PDF/A format used for long-term archiving.
Focus on Performance
iQ.Suite Convert provides a significant increase in performance of your
infrastructure in just a few steps, with the compression of attachments to
the popular ZIP format performed from a central location. And again, a
set of flexible rules allows you to specifically select the attachments to be
compressed.
As compression is performed centrally on the server, this process is fully
transparent to the users. They will benefit from smaller mailboxes and an
improved performance of your email infrastructure.
Contact us today
[email protected]
www.gbs.com
Karlsruhe: +49 721 4901-0
London:
+44 207 206 0001
Manchester: +44 161 266 1066