Q2
Quarterly Accomplishments Report
2ND QUARTER OF FISCAL YEAR 2014–15
OCT – DEC 2014
Director Estremera wins
Legislator of the Year Award
In Oct. 2014, Director Estremera received
a Legislator of the Year Award from the
Santa Clara County League of Conservation
Voters Board of Directors. The award is shared
with Mayors Jamie Matthews of the city of
Santa Clara and Chuck Reed of the city of
San Jose for their leadership and efforts in
jointly developing the Silicon Valley Advanced
Water Purification Center, among other notable
ground breaking achievements in improving
the environment.
Silicon Valley Water Summit
Deer at Almaden.
Water reduction target extended
through June 30, 2015
In February 2014, the Santa Clara Valley Water District Board of Directors unanimously
passed a resolution calling for mandatory measures to reach a water use reduction
target equal to 20 percent of 2013 water use, through Dec. 31, 2014.
In November 2014, the board extended the call for 20 percent conservation through
June 30, 2015. Additionally, the board approved budget adjustments of $3.8 million to
extend augmented water conservation programs and outreach campaigns.
Since then, the county’s water use has dropped by approximately 12 percent compared
to 2013, short of the 20 percent target. As a result, groundwater storage has dropped to
a range of 200,000 to 250,000 acre-feet, which places the county in the “Severe” stage
of a five-stage scale, as defined in the district’s Water Shortage Contingency Plan.
One of the key measures the water district has taken to encourage water use reductions
is to increase conservation rebate amounts through June 30, 2015. The water district’s
landscape rebate program offers a rebate of $2 per square foot for converting to
low water use landscapes. This amount is higher in some areas that are cost-sharing
partners, such as in Palo Alto, Morgan Hill, and in the San José Municipal Water System.
In Oct. 2014, the water district co-hosted the
Silicon Valley Water Summit: The Business of
Water, with the Silicon Valley Business Journal.
The summit engaged the business community
in discussion about the drought and the
district’s response, as the reliability of water
has a large impact on our Silicon Valley
economy and local quality of life.
More than 160 people attended the morning
event in downtown San Jose. The agenda
included a Water 101 presentation of water
supply basics, a panel of water officials
discussing drought response, a panel of
commercial water users outlining their drought
response actions, and a panel on water
sustainability, which focused on infrastructure, the
Bay Delta Conservation Plan, and water reuse.
Open House
In Nov. 2014, the water district hosted
an open house at the Santa Teresa Water
Treatment Plant. Staff guided guests through
a tour of one of its facilities and provided
updates on future projects. Information
was provided on drinking water quality,
details on the drought and the best way to
conserve water.
In 2014, the landscape rebate program has seen a 500 percent increase in applications
and rebated for the conversion of approximately 675,000 square feet of turf. Another
1.4 million square feet of converted landscape is in progress.
The board also approved a budget adjustment to fund a water conservation campaign
in 2015. Previously, the board approved funding for the district’s summertime “Brown is
the New Green” campaign. An immediate campaign would be aimed at encouraging
residents to continue conservation efforts through the winter months.
Because of the scarcity of surface water, many groundwater recharge ponds are
currently empty. The water district has taken the opportunity to perform maintenance
on 40 groundwater percolation ponds, removing more than 91,000 cubic yards of
accumulated sediment and 600 kilograms of mercury.
More than 200 people attended the water district’s
first Groundwater Open House on March 12. The
free event provided an opportunity to learn about
groundwater management in Santa Clara County
and tour the Los Alamitos percolation pond.
Q2 Accomplishments Report
Water Utility
BUDGET MILESTONES
BOARD ENDS POLICY 2.0
There is a reliable, clean water supply for current
and future generations.
1%
3%
• Completed the 90% plans, specifications,
and estimates for the Rinconada Water
Treatment Reliability Improvement project,
which will replace or upgrade all major plant
components and increase Rinconada Water
Treatment Plant’s treatment capacity to 100
million gallons of water a day.
21%
74%
331 total milestones
21% completed (71)
74% not complete but on schedule (245)
1% needs adjustment (4)
3% behind schedule (11)
GROUNDWATER RECHARGED*
• Conducted planned maintenance at the
Rinconada Water Treatment Plant including the
installation of a backwash pump and removal
of an adjacent booster pump for rebuild. In
addition, there was testing and repair of the
entire power distribution system and various
plumbing repairs. Also, new isolation valves
were added to chemical feed systems for ease
of maintenance in the future.
BOARD ENDS POLICY 2.1.2
‘11
‘12
‘13
‘14
9,000
53,000
49,000
55,000
59,000
Protect, maintain, and develop local surface water.
‘15
70,000
68,000
73,000
‘11
73,000
64,000
TREATED WATER DELIVERED*
‘12
‘13
‘14
‘15
95,000
100,000
103,000
‘11
‘12
‘13
‘14
39,000
84,000
WATER IMPORTED*
‘15
80,468
80,927
‘13
‘14
‘15
*acre-feet, cumulative through each quarter
**cumulative through each quarter
2
BOARD ENDS POLICY 2.1.3
Protect, maintain and develop imported water.
• Completed biennial electrical testing at
Rinconda Water Treatment Plant as part of the
safety and preventive maintenance programs
of the plant.
BOARD ENDS POLICY 2.2.1
Raw water transmission and distribution assets
are managed to ensure efficiency and reliability.
• Replaced steel flash board and other support
structures at Coyote Percolation Pond as part
of a rehabilitiation project of the pond.
• Replaced hydraulic lines at Chesbro Dam intake structure as part of regular maintenance of
the dam.
• Performed disinfection and dechlorination of
superchlorinated sludge as part of the Snell
Pipeline Rehabilitation Project, which will will
help improve the long term reliable delivery of
treated water within the pipeline’s service area.
.BOARD
ENDS POLICY 2.3.1
Meet or exceed all applicable water quality
regulatory standards.
• Completed the annual drinking water
regulatory update, which showed the water
district is meeting or exceeding applicable
water quality regulatory standards.
• The Environmental Laboratory Accreditation
Program approved the district’s Water Quality
Lab to perform Cryptosporidium analysis,
increasing the lab’s accreditation portfolio.
• Executed two water purchase agreements
(Foresthill & Yuba) contributing to the county’s
water supply.
BOARD ENDS POLICY 2.1.4
Protect, maintain and develop recycled water.
• Completed the installation of a recycled water
turnout at Obata Farm as part of the South
County Recycled Water Master Plan to provide
recycled water for agricultural irrigation.
Maximize water use efficiency, water conservation
and demand management opportunities.
94,702
55,114
37,477
‘12
• Identified staff-recommended design
alternative and initiated design consultant
selection process for the Calero Dam Seismic
Retrofit project, which will reinforce the stability
of the dam to put it in better shape to withstand
a large earthquake.
Prepare for and respond effectively to water
utility emergencies.
BOARD ENDS POLICY 2.1.5
LAB TESTS PERFORMED**
‘11
• Completed Phase 1A geotechnical
investigation for the Anderson Dam Seismic
Retrofit project, which will reinforce the stability
of the dam to put it in better shape to withstand
a large earthquake.
BOARD ENDS POLICY 2.1.6
QUARTERLY ACCOMPLISHMENTS REPORT | Q2 2015
• Reported in the monthly Drought Status
Report that Santa Clara County water use has
reduced by 13% from February and December
2014 as reported by the combined major
water retailers.
• Received 10 water conservation research
grant applications for the 2014 Safe, Clean
Water and Natural Flood Protection grant
cycle. The goal of these grant projects is to
study and pilot-test new and innovative water
conservation programs and technologies.
Treated water valves upgrade project at
Rinconada Water Treatment Plant.
Watersheds
Q2 Accomplishments Report
BOARD ENDS POLICY 3.1.1
Protect parcels from flooding by applying an
integrated watershed management approach
that balances environmental quality and
protection from flooding.
• Completed construction on Reaches 4-5B of
the Lower Silver Creek Flood Protection Project.
When fully complete, this project will increase
flood protection to 3,800 parcels along Lower
Silver Creek.
BOARD ENDS POLICY 3.1.2
• Responded effectively and efficiently to a strong
December storm. Crews cleared channels,
responding to hot spots, delivering sand and
sandbags, and administrative staff handled extra
calls and last minute tasks. Communications and
Government Relations staff got messages out
throughout the day. The efficient response was a
testament to the planning and year-round work the
district does to prepare for heavy rain events.
Preserve creeks, bay, and ecosystems
through environmental stewardship.
• Cleaned up 78 illegal encampments in joint
effort with the City of San José, resulting in the
removal of 2,132 cubic yards of trash.
• Completed 270 acres of in stream vegetation
management to provide flood conveyance
capacity on 103 miles of streams.
BOARD ENDS POLICY 4.1.2
• Reworked 1,000 linear feet of levee on
Coyote Creek to meet United States Army
Corps of Engineers standards.
• Raised 1,000 linear feet of levee on San
Tomas Creek to meet Federal Emergency
Management Agency freeboard requirements,
providing additional water flow capacity in
the creek.
BOARD ENDS POLICY 3.2.2
Reduce flood risks through public engagement.
• As part of the Federal Emergency Management
Agency’s Community Rating System Program,
the district was recertified at a Class 8 rating,
resulting in a 10% reduction in flood insurance
rates for residents.
312 total milestones
31% completed (97)
45% not complete but on schedule (140)
19% needs adjustment (58)
2% behind schedule (6)
3% performance data pending (11)
BOARD ENDS POLICY 4.1.3
Promote the protection of creeks, bay, and
other aquatic ecosystems from threats of
pollution and degradation.
• Developed draft plan to identify 10 pollution
prevention projects to be implemented
through grants and partnerships. These
grants are for specific programs to reduce
contaminants in surface or groundwater and
reduce emerging contaminants.
BOARD ENDS POLICY 4.2.1
BOARD ENDS POLICY 3.2.3
• Completed trails, parks, and open space grant
solicitation and evaluation for fall 2014 grant
cycle. The goal of these grants is to provide
new access to trails in Santa Clara County.
• Sponsored and hosted a multi-jurisdictional
Winter Emergency Operations and
Preparedness Workshop with a focus on high
priority flooding locations, real-time online
resources for stream/reservoir/precipitation
data, dam operations during the winter, and
coordination of district flood fighting resources
(levee repair, debris blockages, and sand bagging).
31%
• Included 3 major fish passage improvement
projects in the draft 5-year Capital
Improvement Plan to improve the functionality
of fish passage in the creek while maintaining
or improving the stream functions.
Support healthy communities by providing
access to additional trails, parks and open space
along creeks and in the watersheds.
• Stocked over 40,000 sandbags countywide
for the winter storm season. Sandbags are
provided free to residents to prevent flooding
and are most effective when used to prevent
flooding from one foot or less of water from
entering a home or business through doorways
and garage door openings.
45%
Improve watersheds, streams, and natural resources.
• Sent a mailer with flood prevention tips to
71,000 residents within the flood plain.
Prepare and respond effectively to flood
emergencies countywide to protect life and property.
2%
3%
19%
BOARD ENDS POLICY 4.1.1
Preserve flood conveyance capacity and
structural integrity of stream banks, while
minimizing impacts on the environment and
protecting habitat values.
• Removed 1,010 cubic yards of sediment from
streams to preserve flood conveyance capacity.
BUDGET MILESTONES
BOARD ENDS POLICY 4.3.1
Reduce greenhouse gas emissions to achieve
carbon neutrality by 2020.
• Presented Climate Change Mitigation Plan
to the board to discuss program status and
next steps.
San Francisquito Creek flood protection in Dec. 2012
BY THE NUMBERS
Environmental, Health and Safety at the district
0
Notice of violations
24
Number of reported hazardous material
incidents
100
Percent of urgent incidents responded to in
2 hours or less
551
Number of employees that have completed
environmental or health and safety training
either in classroom or on-line.
QUARTERLY ACCOMPLISHMENTS REPORT | Q2 2015
3
Administration
Q2 Accomplishments Report
HIGHLIGHTS AND ACHIEVEMENTS
Financial Information
TOTAL PORTFOLIO BOOK VALUE as of Dec. 31, 2014
Employee Services and Recruitment
•
•
•
Negotiated a Rotation Pilot Program and policy with the three unions
and agreed to six rotational opportunities.
Kicked off planning and implementation of 2015 Summer Internship
Program with 28 competitive internship opportunities. Interns will be
employed from June through August.
Negotiated a Limited-Term Pilot Program with the three unions and
agreed to an expedited pilot hiring process for 18 positions. Thirteen
positions have been identified and are currently in recruitment.
$498.6 M
U.S. Govt Agencies
$403.2 M
(80.9%)
Local Agency
Investment Fund
$50.0 M
(10.0%)
Money Market
Mutual Funds
$30.5 M
Workforce Development
•
•
Conducted annual employee service awards for Administration,
Watersheds, and Water Utility staff serving for 5, 10, 15, 20, and 25
years.
Hosted various workforce development webinars, including, “Saying
No When Saying No Doesn’t Seem Like an Option” and “Leading by
Example – Developing your Leadership Values and Narrative.”
(6.1%)
Corporate Notes
$14.9 M
(3.0%)
Information Technology
•
FY2014-2015 REVENUES as of December 31, 2014
Installed 421 new monitors as part of the Computer Replacement
plan, identified in the Information Systems Master Plan (ISMP). When
completed, a total of 700 new monitors and over 200 new computers
will replace older, outdated models. The ISMP is designed to minimize
the total lifecycle costs of assets without jeopardizing reliability or
service delivery by carefully planning for asset acquisition, operations
and maintenance, disposal, and replacement.
Small Business Enterprise (SBE) and
Local Business Enterprise (LBE) Participation
Total Spent
$24.1 million
29%
Total Spent
$13.0 million
26%
Awarded to SBE
$7.1 million
Awarded to SBE
$3.3 million
Total Spent
$13 million
50%
Awarded to LBE
$6.4 million
SBE
CONSTRUCTION**
Total Spent
$26.1 million
24%
$5.4
$2.5
47%
$0.1
$0.1
$0.1
62%
$16.1
$16.1
-
0%
Stream Stewardship
$94.3
$94.3
$27.1
29%
Safe, Clean Water
$56.8
$56.8
$0.9
2%
Water Utility
$201.2
$201.2
$104.9
52%
Total
$373.9
$373.9
$135.4
36%
A
0% of Benefit Assessments and Special Parcel Tax revenues have been received.
Majority of taxes are received in December and January.
($ in millions)
FY 15
Adopted
FY 15
Adjusted
YTD
Q2 ’15
SPENT
General Fund B
$51.5
$51.5
$32.3
63%
Service Funds B
$9.8
$9.8
$3.3
34%
Benefit Assessment Funds
$13.3
$13.3
$2.6
20%
Stream Stewardship
$47.2
$48.4
$20.3
42%
Safe, Clean Water
$10.9
$10.9
$3.9
35%
Water Utility
$166.7
$180.4
$71.6
40%
$299.4
$314.2
$133.9
43%
$232.8
$402.6
$78.8
20%
Subtotal Operations
Awarded to SBE
$6.2 million
* Data shown is for July 1, 2014, through December 31, 2014. LBE does not
apply to professional services and public works.
** Data shown is for January 1, 2014, through December 31, 2014.
$5.4
FY2014 DISTRICTWIDE EXPENDITURES as of December 31, 2014
Target for all four sourcing activities is 10%
LBE GOODS &
SUPPLIES*
RECVD
Benefit Assessment Funds
A
SBE GOODS &
SUPPLIES*
YTD
Q2 ’15
Service Funds
Completed audit of the Treated Water Metering & Billing process. The
identified process improvements in meter reading, maintenance, and
billing resulted in improved efficiency in monitoring, measuring, and
revenue collection for treated water customers.
SBE CONSULTANT
SERVICES*
FY 15
Adjusted
General Fund
Audits
•
FY 15
Adopted
($ in millions)
C
Capital (All funds)
B
C
Gross figures do not reflect netting out intra-district reimbursement of $63M.
Adjusted capital budget includes carryforward of $156M from prior year.
CONTACT US: If you have questions or concerns about this report, please contact CEO Beau Goldie at (408) 265-2600
4
QUARTERLY ACCOMPLISHMENTS REPORT | Q2 2015
© 2015 Santa Clara Valley Water District • PUB 024 • 03/2015 ET