JOB PROFILE
Position # 00112265
TITLE:
PROGRAM ANALYST
CLASSIFICATION: ADMINISTRATIVE OFFICER 24
MINISTRY:
FORESTS, LANDS AND NATURAL RESOURCE OPERATIONS
WORK UNIT: RURAL SECRETARIAT
SUPERVISOR TITLE: MANAGER, PERFORMANCE MANAGEMENT AND QUALITY SUPERVISOR POSITION #: 0011425
CORPORATE OVERVIEW
The Ministry of Forests, Lands and Natural Resource Operations (FLNRO) delivers holistic resource
management services for British Columbians. FLNRO has primary responsibility for supporting sustainable
rural communities. The BC Rural Dividend assists rural communities with a population of 25,000 or less in
strengthening their community resilience, and supporting their social, cultural and economic viability.
The Program aims to contribute to the overall wellness, sustainability and livability of small rural communities.
It recognizes the diversity among rural B.C. communities and ensures that funded projects support the unique
vision and needs of each individual community and the local citizens.
The Rural Secretariat team is accountable for providing strategic direction and leadership on rural policy and
programs. The Rural Secretariat accountabilities include the Ministry’s Rural Dividend program and the Rural
Advisory Council. As a Program Analyst in the Rural Secretariat you will lead the development of, procurement
for, and ongoing management of multiple projects funded under the rural dividend program.
JOB OVERVIEW
As a Program Analyst in the Rural Secretariat you will lead the development of, procurement for, and ongoing
management of multiple projects funded under the Rural Dividend program.
ACCOUNTABILITIES
 Leads the planning, implementation and evaluation of projects by developing and recommending
project management policies and guidelines.
 Leads or facilitates project planning sessions with senior managers and project team members to
identify project goals and objectives, scope, deliverables, communications plans and performance
measures.
 Conducts detailed planning to determine projects costs (resource, materials, etc.), benefits (estimated
savings and business advancements) and options.
 Leads the creation of approaches to procure for program and services; reviews proposals to ensure
project viability, clarity of objectives and identification of risks and related solutions/controls
negotiates contracts; monitors and certifies satisfactory performance and financial compliance.
 Prepares and presents projects charters, issue papers, briefing notes, and implementation plans to
support management decision making.
 Monitors progress and takes/recommends corrective action to ensure projects are on time, within
budget and meet quality standards and prepares related reports for senior managers and Treasury
Board.
Date: July 31, 2017
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Controls project management processes to ensure the quality of information used for detailed project
management reports.
Conducts post project evaluations and best practices reviews to document findings and improve
project management processes.
Trains staff on project management processes and reporting requirements.
Leads project teams by estimating required resources and developing funding requests, defining and
explaining project methodologies, reviewing team performance and providing direction as required.
May hire contractors including preparing contract documents, reviewing proposals, recommending
successful bidders; assessing contract deliverables to verify completion and recommending payment.
Conducts analyses and develops and recommends policy and program change; undertakes analysis of
various policy and program options to determine community, economic, and public impacts, and the
implications for the business sector; researches and analyzes programs/policies of other provincial
jurisdictions to ensure comparability/equity of service levels.
Develops and implements mechanisms for ensuring stakeholders provide input into program activities;
leads focus groups (other provincial and federal government agencies), professional associations,
industry and business representatives, advocacy groups and other stakeholder groups to ensure
program and resource materials meet stakeholder and partner requirements.
Develops appropriate planning/performance review techniques to ensure that new initiatives are
coordinated and integrated with other programs/initiatives; develops appropriate research
methodologies for gathering evaluation information and data; develops and implements information
systems for measuring program performance; provides assessment reports to manager, identifying
opportunities to improve efficiency, effectiveness and consistency of the Unit’s programs.
Leads activities for communication of program activities; designs and administers a wide variety of
initiatives to promote the Unit’s programs; attends trade shows and other conventions to
promote/explain the Unit’s programs; writes, edits and/or oversees the development of informational
material for stakeholders and the general public.
Maintains effective, collaborative working relationship with municipal and provincial agencies,
employer and rural community groups and other stakeholders.
Participate as part of the Unit’s staffing team in setting goals, objectives and activities for the division
and work collaboratively with the management team to ensure integration of programs and program
support.
JOB REQUIREMENTS
Education/Experience
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Undergraduate degree in a related field (e.g. public administration, business administration, social science
or economics) and a minimum two years’ experience in program management and policy development; or
a diploma in a related field and a minimum of four years’ experience in program management and policy
development; or an equivalent combination of education and experience.
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Experience in Program Management and Policy Development must include:
o Project management; managing multiple projects simultaneously, including managing
project budgets and contractor performance
o Distribution and monitoring of grants and related government funding, including assessing funding
applications, providing support for decision making and monitoring project implementation.
Date: July 31, 2017
o Contract management, including the negotiation and management of contracts
o Providing policy advice and analysis to senior managers
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Preference may be given to those with:
o experience conducting research and analysing qualitative and quantitative information
Knowledge
 Knowledge of policy and program development processes.
Skills/Abilities
 Ability to organize and manage a diverse workload with multiple, competing priorities.
 Ability to maintain effective working relationships with groups and individuals in order to achieve results.
 Ability to lead, mediate and facilitate diverse working groups effectively.
 A demonstrated high degree of judgment and the ability to think innovatively and creatively in solving
problems.
 Customer service orientation skills.
 Effective oral and written communication skills, e.g. reports, correspondence, presentations.
BEHAVIOURAL COMPETENCIES
Service Orientation implies a desire to identify and serve customers/clients, who may include the public, coworkers, other branches/divisions, other ministries/agencies, other government organizations, and nongovernment organizations. It means focusing one’s efforts on discovering and meeting the needs of the
customer/client.
Results Orientation is a concern for surpassing a standard of excellence. The standard may be one’s own past
performance (striving for improvement); an objective measure (achievement orientation); challenging goals
that one has set; or even improving or surpassing what has already been done (continuous improvement).
Thus, a unique accomplishment also indicates a Results Orientation.
Teamwork and Co-operation is the ability to work co-operatively within diverse teams, work groups and
across the organization to achieve group and organizational goals. It includes the desire and ability to
understand and respond effectively to other people from diverse backgrounds with diverse views.
Analytical Thinking is the ability to comprehend a situation by breaking it down into its components and
identifying key or underlying complex issues. It implies the ability to systematically organize and compare the
various aspects of a problem or situation, and determine cause-and-effect relationships ("if...then…") to
resolve problems in a sound, decisive manner. Checks to ensure the validity or accuracy of all information.
Problem Solving/Judgement is the ability to analyze problems systematically, organize information, identify
key factors, identify underlying causes and generate solutions.
Building Partnerships with Stakeholders is the ability to build long-term or on-going relationships with
stakeholders (e.g. someone who shares an interest in what you are doing). This type of relationship is often
Date: July 31, 2017
quite deliberate and is typically focused on the way the relationship is conducted. Implicit in this competency
is demonstrating a respect for and stating positive expectations of the stakeholder.
Initiative involves identifying a problem, obstacle or opportunity and taking appropriate action to address
current or future problems or opportunities. As such, initiative can be seen in the context of proactively doing
things and not simply thinking about future actions. Formal strategic planning is not included in this
competency.
Relationship Building is working to build or maintain ethical relationships or networks or contacts with people
who are, or may be, potentially helpful in achieving work-related goals and establishing advantages. These
people may include customers, clients, counterparts, colleagues, etc.
For more information about behavioural interviews, competency definitions, and to watch interview videos
please visit: Competencies and the BC Public Service
Date: July 31, 2017