BOARD POSITIONS
2017-2018
AIESEC Twente
1
PREFACE
Dear reader,
Great that you are considering a board position within AIESEC! We are now recruiting for board positions that start
July 2017. This booklet contains all necessary information regarding the available job profiles and the application
procedure.
An AIESEC board year provides you with great opportunities and challenges. During your year as a board member,
you will develop yourself personally and professionally; expand your national and international network; develop a
global mind-set, and have a lot of fun. And the good thing is: you can combine your studies with a part-time board
year!
It is AIESEC’s mission to develop young people into responsible leaders who have the capacity to shape the world
around them. Many great leaders of today joined AIESEC when they were young. For example; Kofi Annan, Bill
Clinton, and queen Maxima.
Our team consists of 22 enthusiastic and ambitious people, who are working together in three teams. Will you be
the next one to join the AIESEC team?
We are looking forward to seeing you during the application period and are eager to learn more about you and
your ambitions.
Good luck and enjoy the process! On behalf of AIESEC,
Ilona Kessels
Local Committee President 2016/17 of AIESEC in Twente
“I commend AIESEC’s continuing efforts to develop the future business leadership of our countries”
-Nelson Mandela
2
INHOUDSOPGAVE
Abbreviations....................................................................................................................................... 4
What is AIESEC? ................................................................................................................................... 5
What does AIESEC have to offer? ........................................................................................................ 6
Structure AIESEC Twente 2017 ............................................................................................................ 7
Executive Board positions – Fulltime ................................................................................................... 8
Local Committee President ........................................................................................................................... 9
Vice President Finance & external relations .................................................................................................. 9
Vice President Outgoing exchange ................................................................................................................ 9
Vice President Incoming Global Talent ........................................................................................................ 10
Vice President Marketing ............................................................................................................................ 10
Parttime positions ............................................................................................................................. 11
Outgoing Exchange team ............................................................................................................................ 11
Incoming Global Talent team ...................................................................................................................... 12
Marketing team .......................................................................................................................................... 13
Application procedure ....................................................................................................................... 14
3
ABBREVIATIONS
Like most companies, AIESEC uses a lot of abbreviations. We don’t expect you to learn them by heart for now, but
use the list below to help you understand all the information in this booklet completely.
EXPLANATION ABBREVIATIONS
AIESEC
Association Internationale des Étudiants en Sciences Économiques et Commerciales
MC
Member Committee (The National AIESEC Board)
LC
Local Committee (The AIESEC team in a city)
LCP
Local Committee President
VP FER
Vice President Finance & External Relations
VP oGX
Vice President Outgoing Exchange. Coordinator of the team which sends Dutch students
abroad for voluntary projects or professional internships.
VP iGT
Vice President Incoming Global Talent. Coordinator of the team which receives foreign
students for professional internships
VP MKT
Vice President Marketing. Coordinator of the team who promotes AIESEC at the campus of
the University of Twente.
HO
Head Office (LCP + VP FER)
EB
Executive Board (all full-time positions)
NatCo
National Conference
IC
International Conference
4
WHAT IS AIESEC?
With more than 70.000 members in 126 countries, AIESEC is the biggest student-run organisation in the world. This
has not always been the case. We grew from the collaboration and efforts of students from seven countries in
1948, who believed that teaching the next generation about responsible leadership would be the solution to the
global threat of war.
In 2017, AIESEC is an international platform for young people to explore and develop their leadership potential. At
AIESEC, we believe that if we select young, smart people and help them in becoming global-minded leaders, the
positive impact we can have together is enormous. In order to have this impact, we offer international exchange
experiences that increase cross-cultural understanding, which can be either professional or voluntary.
To accommodate this service, we select talented and ambitious young people for our board. These board
members enable the impact this organisation has on people, and we would love to see you becoming one of them.
A summary of our mission, vision and projects can be found here1! Of the 70.000 members AIESEC has globally,
approximately 300 of them are based in the Netherlands. AIESEC in the Netherlands consists of 11 committees.
1 http://www.aiesec.nl/about-aiesec/
5
WHAT DOES AIESEC HAVE TO OFFER?
PERSONAL LEADERSHIP DEVELOPMENT . The leadership
development model that you see here was developed by
AIESEC. It shows the qualities that we want every person that
engages with AIESEC to develop within themselves. Thus
allowing you to be prepared for the challenges of the future.
PROFESSIONAL DEVELOPMENT. On the
picture here you can see a training we had during
this year. During the year you’ll get various
trainings both from external partners and from
AIESEC’ers.
TEAM EXPERIENCE. As part of one of the three teams you’ll
have a whole lot of good times. You work together on a
functional level, you’ll have weekly team dinners and twice a
year you’ll go on a team weekend.
AND A WHOLE LOT OF FUN! During your year we’ll
go on weekends with the entire LC, we’ll also have two
national conferences, and you can go abroad to an
international AIESEC conference. Next to that; we have
the weekly training and drinks, national events, and fun
activities with the LC!
6
STRUCTURE AIESEC TWENTE 2017
HEAD OFFICE
The LCP and the VP FER are together responsible for AIESEC Twente and the performance of the teams.
Head
Office
LCP
VP FER
TEAMS
The VPs are with the teamies responsible for marketing and incoming & outgoing exchange.
Teams
VP MKT
VP IGT
VP OGX
1x ER manager
2x Acquisition
manager
1x Nour
manager
2x Lead
manager
3x Account
manager
2x EP manager
GV
2x Offline
marketing
manager
1x Trainee
manager
2x EP manager
GT
1x Online
marketing
manager
7
EXECUTIVE BOARD POSITIONS – FULLTIME
The following job descriptions are an accurate summary of the tasks and responsibilities of the EB members in 2017 - 2018.
AIESEC is constantly looking for improvement, which is why job descriptions for next year may be altered in the upcoming
months. We will do our best to keep you updated should there be any changes!
As an EB’er, you will officially start your term at the 1st of July 2017. However, once you are selected you will already have a
number of responsibilities as EB-elect. This mainly involves the transition to becoming an EB’er on a parttime basis. AIESEC
members are only in a position for one year. Because of that, it is vital that we try to ensure a minimal loss of knowledge
and experience. We try to make sure you are prepared to the fullest, in order to provide you with an optimal starting
period.
During this preparation period we will do our best to operate within the possibilities of your schedule. During the summer,
AIESEC’s processes and operations diminish in intensity. There are no meetings, and most part-timers are on vacation. You
are not expected to work full-time, but we do recommend you to spend some time working during the summer. It’s
perfectly possible to go on a holiday, but take the time to get to know your team, try to familiarise yourself with your
responsibilities and make sure you are well prepared for the big start in September. The amount of hours fluctuates per
person, and is also something you can discuss with your predecessor.
Please take note of the fact that while most operations are inactive during the summer, dozens of students are abroad on a
volunteering program or internship. It is the responsibility of AIESEC that even in the summer months, these students are
guaranteed of quality AIESEC service.
Being in the EB of AIESEC in The Netherlands is a full-time job. A workweek within AIESEC can be around 40 hours or more,
so consider the extra pressure you would put on yourself should you choose to add extra workhours to that.
We maintain a regular schedule of 9:00h to 17:00h. This does not include the meetings and drinks on Monday evening, and
the regular weekends conferences and trips. Expect an AIESEC event during the weekend per six weeks. They sometimes
include international travelling and always include parties and fun.
From the 1st of July 2017 you will be expected to be full-time available for AIESEC. You will officially end your term on the
1st of July 2018.
8
LOCAL COMMITTEE PRESIDENT
As LCP you are the final responsible for the Local Committee in your city. This means that
you are the face of AIESEC, both internally and externally. Your job description is very
broad, and involves many supporting tasks to make sure that the teams can operate. It is
your responsibility to lead the LC, the EB and ensuring a good team atmosphere. You lead
your entity according to the strategy for 2017 and 2018, while ensuring member
development. The LCP tracks and coaches the VPs and members on all processes, targets
and personal goals and wellbeing. Together with the Marketing team you also are
responsible for recruitment of new members. Furthermore, you make sure that all
stakeholders are satisfied with our services. In short, you monitor that AIESEC achieves
what we strive for: developing leadership in students.
The LCP application procedure differs from the other positions. Please contact our board members for more information.
VICE PRESIDENT FINANCE & EXTERNAL RELATIONS
As VP FER, you are part of the Head Office. It is your role to ensure financial
sustainability and management of external relations in the Local Committee. Your
responsibility is to maintain AIESEC in terms of financial management and bookkeeping.
This includes creating and tracking budgets and financial forecasts to ensure
sustainability. You guide and track business units/teams on both financial and nonfinancial performance.
As manager of the AIESEC committees’ external relations, you maintain contact with our
board of advisors from various companies and the university. You establish new
partnerships and evaluate current ones. Through these partnerships, you create value
either through financial resources or strategic opportunities companies can bring us.
Being a VP FER requires effective communication, emphasising quality, decision-making, planning and prioritising.
VICE PRESIDENT OUTGOING EXCHANGE
The VP oGX is responsible for the team that facilitates voluntary projects abroad and
internships for Dutch students. Your team consists of Exchange Participant
Managers for either the voluntary projects or the internships. The EP-managers
maintain contact with these students once they are abroad. They help these
students solving problems and make sure they have a valuable leadership
experience. As is the case with the other VP’s: You are responsible for the
performance of your team, and the personal and professional development of your
team members. This includes coordinating the team, tracking, motivating and
supporting its members and providing leadership.
9
VICE PRESIDENT INCOMING GLOBAL TALENT
The VP IGT is responsible for the incoming exchange team. You enable foreign students
to come to the Netherlands for a professional internship. Your team consists of
acquisition managers, account managers and trainee managers. The acquisition
managers create internship availabilities at various companies. The account managers
maintain contact with these companies and match their job description to students from
our database. Trainee managers facilitate the leadership experience of the trainees once
they are in the Netherlands. Your team takes care of contracts, housing, salaries,
reception and all formalities and logistics. You are responsible for the performance of
your team, and the personal and professional development of your team members. This
includes coordinating the team, tracking, motivating and supporting its members and
providing leadership.
VICE PRESIDENT MARKETING
This team has as mission to reach as many students as possible to help provide more
leadership experiences. Your team works on online and offline marketing. The lead
managers in this team are responsible for finding the people interested and helping
them find their projects. The external relations manager maintains contact with all
student associations for workshops and marketing opportunities. You are responsible
for the performance of your team, and the personal and professional development of
your team members. This includes coordinating the team, tracking, motivating and
supporting its members and providing leadership.
10
PART TIME POSITIONS
At our local office we work with motivated and ambitious students in three different teams. Each of the teams has a
different focus, but we are all working together towards the same goals.
On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network, we
send and receive students to and from all around the world, we organize events and of course, we have a lot of fun. In
AIESEC, we work hard and we play hard!
As a part time board member, you will spend an average of 10-15 hours a week on AIESEC from July 1st, 2017, both on
working in your team or function and on working with AIESEC in general and the other teams.
OUTGOING EXCHANGE TEAM
As a member of the OGX team you are responsible for the Outgoing Exchange program. Together with both your VP and the
other OGX team members you select, support, prepare and coach students who wish to go abroad with AIESEC.
Main responsibilities:


Select, support, prepare and coach students
Build and maintain partnerships with AIESEC offices abroad
POSITIONS AVAILABLE:
EP Manager GT (2x) - As an Exchange Participant manager for Outgoing Global Talent you are part of the Outgoing Exchange
team. As EP manager you are responsible for matching students from Twente to internships abroad. You will be the coach of
these people and will help them find the perfect internship abroad! You will search for projects, match the customer to the
best suitable project and prepare them doing a couple of session before they depart.
EP Manager GV (2x) - As an Exchange Participant Manager you are part of the Outgoing Exchange team. Whenever people
are interested in going abroad for a volunteering project you step in. You will be their personal coach until they get back on
the plain having had an amazing adventure. You will search for projects, match the customer to the best suitable project and
prepare them doing a couple of session before they depart.
Nour Manager (1x) – The Nour project is a special project we offer to Dutch students. With this project you will do voluntary
work in the Middle East or North Africa region and try to bridge the gap between the Arab and Western world. As a part of
the national Nour program are you responsible for all local Nour project activities such as marketing (in a joint effort with
the marketing team), selection, raising and matching
11
INCOMING GLOBAL TALENT TEAM
As a member of the IGT team you are responsible for the Incoming Exchange program. Together with both your coordinator
and the other IGT team members it is your responsibility to create as many quality traineeship opportunities as possible and
to give the trainees a leadership experience by coaching them during their time in the Netherlands.
Main responsibilities:



Acquisition of quality traineeships
Customer Relationship Management for local companies
Reception, integration and coaching of international trainees
POSITIONS AVAILABLE:
Acquisition Manager (2x) - As an acquisition manager you are part of the Incoming Global Talent team. The goal of this team
is to get international students to Twente to do a professional traineeship in the region. The main responsibility of an
acquisition manager is acquiring quality traineeship opportunities at companies in a designated region. This includes sales,
cold calling and networking.
Account Manager (3x) - As an account manager you are part of the Incoming Global Talent team. The goal of this team is to
get international students to Twente to do a professional traineeship in the region. The main responsibility of the account
manager is to ensure a good match between trainee and company. You are the one who will select suitable candidates from
our database for the company, as well as the one taking care of all the formalities (housing, visa, work permit) for the
trainee. You will also take care of organizing integration activities for the trainee. Do you like this profile? Scroll down and
see how you can apply!
Trainee Manager (1x) – As a trainee manager you are part of the Incoming Global Talent team. Your role in this team is to
coach and integrate the students who come to Twente to do a internship at a company in the region. You can think of
picking them up from the airpoirt, make a buddy plan, arrange some nice activities for them, ensure personal and
professional development during their time in the Netherlands.
12
MARKETING TEAM
This team has as mission to reach as many students as possible to help provide more leadership experiences. Your team
works on online and offline marketing. The lead managers in this team are responsible for finding the people interested and
helping them find their projects. The external relations manager maintains contact with all student associations for
workshops and marketing opportunities.
Main responsibilities:



Organizing marketing events
Brand Awareness
Ensuring that students apply for our products and attend our events
POSITIONS AVAILABLE:
Online Marketing Manager (1x) - As a marketing manager you are part of the marketing team. The goal of this team is to get
as many interested to go abroad with AIESEC Twente as well as to expand the brand awareness amongst the city. As a online
marketing manager you will be responsible for all the online marketing, such as Facebook & Instagram posts, the website
from our business umbrella and creating the content for those channels.
Offline Marketing Manager (2x) - As a marketing manager you are part of the marketing team. The goal of this team is to get
as many interested to go abroad with AIESEC Twente as well as to expand the brand awareness amongst the city. As a
offline marketing manager you will be responsible for every marketing stunt/moment, lecture talk and content. Think of an
awesome marketing stunt for example, creating the scenario, setting, and the idea is your responsibility.
External Relations Manager (1x) - As a external relations manager you are part of the marketing team. It is very important to
reach the right people and to create a broad external network. Stakeholders like study advisors and internship coordinators
from the University of Twente are very important for AIESEC Twente to be able to cooperate with.
Lead Manager (2x) - As a lead manager you are part of the marketing team. Interested people are called ‘leads’ and you will
be the first contact between these leads and AIESEC. The main responsibility of the lead manager is to make sure all
interested people are contacted and informed about the possibilities of AIESEC. Next to this, the Lead Manager is also
responsible for organising information lunches or evenings to get more people interested.
13
APPLICATION PROCEDURE
If you are interested in joining AIESEC Twente, these are some aspects we would like to see in the application: motivation,
teamplayer, commitment, enthusiasm, pro-activity, ambition, international mindset and willingness to learn. Within AIESEC,
we put a lot of effort in selecting our applicants and making sure our members are employed in a position that fits their
personality, interests and talents. Therefore, our application procedure has three stages: an application form, interviews
and assessments.
THE APPLICATION FORM
In this stage, we are interested in you, your experience and your motivation. Fill out the form at
https://aiesecnl.formstack.com/forms/aiesecboardfunctions and please make sure to include your resume.
Deadlines:



LCP application: 24th of March, 23.59
EB application: 31st of March, 23.59
LC application: 7th of April, 23.59
After these dates we will let you know if you’re invited to the interviews and assessments. If so, we’ll schedule an
assessment moment and an option for an interview slot.
THE ASSESSMENT
In the assessment round, we hope to see more of your skills and personality. Together with other applicants, you’ll work on
a case. Count on approximately 45 minutes.
THE INTERVIEW:
We take this time to ask you some questions about yourself, your motivation, skills and preferences. The interview will take
around one hour.
After the interviews and assessments we will let you know if you’re selected as a new member of AIESEC Twente! All
applicants have the opportunity to receive feedback per email.
On behalf of AIESEC I wish you the best of luck during your application process! If you have any questions do not hesitate to
contact us on [email protected],
With kind regards,
Ilona Kessels
Local Committee President 2016/17 of AIESEC Twente
Bastille room 319C
Drienerlolaan 5
7522 NB Enschede
T: +31 (0)53 4895689 / M: +31 (0) 637442416
E: [email protected]
14