03 november 2014
Request For
Information
Turkcell Gebze Data Centre
www.deerns.com
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was issued in assignment, all rights and obligations are to be applied following the DNR 2011, or,
should there be an agreement between the parties in question, this agreement applies.
Request For
Information
Turkcell Gebze Data Centre
Contact
Procurement
Murat Yildirim
[email protected]
Project Manager
[email protected]
Deerns Nederland B.V.
Rijswijk, 03 november 2014
RNL170.01483.01.0001
Turkcell Gebze - Request For Information - 20141027 v1.0
Content
1
Introduction
5
2
Service Requirements
6
3
Time Schedule
7
4
Responding to the RFI
8
5
Queries Relating to This RFI
9
6
Conditions
10
7
Appendices
11
1 Introduction
Turkcell is currently developing a new greenfield Data Centre in Gebze Istanbul. The building consist
of an office building and a Data Centre. The Data Centre will be a flexible and reliable Data Centre
with high aesthetical value that will cater to Turkcell’s IT and GSM processes. As such, the facility will
need to meet a challenging combination of stringent requirements on reliability, aesthetical and overall
quality and financial criteria.
The 2.500 m2 office contains five floors and is connected to the Data Centre building. The 15.000 m2
Data Centre contains five modules, each consisting of three floors: the technical ground floor and on
the first floor two white spaces of 500 m 2 and on the second floor two white spaces of 500 m 2. The
Data Centre will be filled in phases. Initially the complete building will be build and the first two white
spaces will be fitted out, resulting in a data centre of approximately 6 MW. Ultimately the Data Centre
will be approximately 30 MW. This Request For Information (RFI) concerns the first phase of the
development of this Data Centre. The project involves the architectural and civil construction, the
Mechanical and Electrical installations for the office and the Data Centre.
To select a General Contractor for this project a Tender Procedure has been put in place. First stage
of this Tender Procedure is the pre-selection of a limited number of General Contractors who will be
invited to tender for the above mentioned project. In the second stage the pre-selected General
Contractors will receive the Tender Documents and will have the opportunity to submit a tender
proposal.
This Request For Information (RFI) relates to the first stage of above mentioned procedure and has
been issued to all General Contractors that have shown interest. This RFI assesses your:
- technical and professional capabilities;
- financial and economic strengths;
- eligibility.
In your response to the RFI, you will need to demonstrate that you have the appropriate qualities and
resources to successfully deliver the Data Centre and office building.
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2 Service Requirements
The selected General Contractor will be required to provide the following services for the Data Centre
and the office:
-
Architectural and civil construction;
Mechanical and Electrical installations;
Project management;
Preparation of Construction and as-build drawings;
Test- and commissioning;
Commissioning for Uptime TIER III certification;
Services related with LEED Silver certification;
Health and Safety;
A period of one year guarantee and maintenance.
A detailed scope of work, and drawings, will be provided to those invited to tender.
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3 Time Schedule
The key dates for the tender procedure are set out in the table below (although Turkcell reserves the
right to vary key dates).
Event
RFI Submittal
RFI Returns
Pre-selection recommendation
RFP to pre-selected General Contractors
Date
3-11-2014
12-11-2014
14-11-2014
17-11-2014
Your completed RFI response including the RFI response form (Attachment A) and a completed
Declaration form (Attachment B) should arrive no later than 12:00 pm (Istanbul time) on 12 November
2014. Turkcell reserves the right to reject any Response which is received after this deadline.
On receipt of the Responses, Turkcell will perform an evaluation of Responses with a view to
selecting a shortlist of five General Contractors to be invited to submit a tender for this Project.
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4 Responding to the RFI
You must complete all relevant sections of the attached RFI response form in full. Additional
information and supporting documentation should only be supplied where requested.
Clearly state, together with reasons, if a section is not applicable to you. Responses should be in
English, and should be concise and relevant.
You should send your Response in pdf format to Mr. Murat Yildirim: [email protected]
Turkcell shall have the right to disqualify you from tendering for the Data Centre if you fail to complete
the relevant parts of the RFI (in full or part) as required by this document. Turkcell shall also have the
right to disqualify your tender at any stage in the process if it becomes aware of any omission or
misrepresentation in your response to any of the questions.
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5 Queries Relating to This RFI
You may submit, by no later than 7 November 2014, 17:00 hr (Istanbul time), any queries that you
have relating to this RFI. Please submit such queries by email to Mr. Murat Yildirim:
[email protected]
Any queries should clearly reference the appropriate paragraph in the documentation and, to the
extent possible, should be aggregated rather than sent individually. As far as is reasonably possible,
Turkcell will respond to all reasonable requests for clarification of any aspect of this RFI and
supporting documents, if made before the above deadline. Turkcell will aim to provide its response by
10 November 2014, 17:00 hr (Istanbul time). Queries received after the above deadline will neither be
answered nor read.
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6 Conditions
In submitting a Response to this RFI it will be implied that you accept all the provisions of this RFI
including these conditions.
6.1 Your RFI is submitted on the basis that you consent to:
- Turkcell carrying out all necessary actions to verify the information that you have provided;
- The analysis of your Responses (in full or part) being undertaken by a third party commissioned
by Turkcell for such purposes; and
- Turkcell requesting further information from you as part of this verification process or to clarify
any elements of your Response that are not clear.
6.2 Turkcell reserves the right to issue the response to any query raised by you to all Tendering
Organizations unless you expressly require it to be kept confidential at the time the query is raised. If
Turkcell considers the contents of the query not to be confidential, it will inform you and you will have
the opportunity to withdraw the query.
6.3 The information contained in this RFI and the supporting documents and in any related written or
oral communication is believed to be correct at the time of issue but Turkcell will not accept any
liability for its accuracy, adequacy or completeness and no warranty is given as such. This exclusion
does not extend to any fraudulent misrepresentation made by or on behalf of Turkcell.
6.4 By issuing this RFI, Turkcell is not bound in any way to enter into any contractual or other
arrangement with you or any other party.
6.5 It is intended that the remainder of this procurement will take place in accordance with the
provisions of this RFI but Turkcell reserves the right to terminate, amend or vary the procurement
process by notice to all tendering organizations in writing. Turkcell will accept no liability for any
losses caused to you as a result of this.
6.6 You will not be entitled to claim from Turkcell any cost or expenses that you may incur in
preparing your Response.
6.7 All information supplied to you by Turkcell, either in writing or orally, must be treated in confidence
and not disclosed to any third party (save to your professional advisers) unless the information is
already in the public domain.
6.8 Any attempt by you or your appointed advisers to inappropriately influence the contract award
process in any way will result in your Response being disqualified. Any direct or indirect canvassing
by you or your appointed advisers in relation to this procurement or any attempt to obtain information
from any of the employees or agents of Turkcell concerning another tendering organization may result
in disqualification at the discretion of Turkcell.
6.9 It is your responsibility to ensure that any consortium member, sub-contractor and adviser abides
by these conditions.
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7 Appendices
A. RFI response form
B. Declaration
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Annex A:
RFI Response Form
Organizational Information
1. You should complete the details below for the Tendering Organization that is proposed to enter into
any contract with Turkcell.
Name / registered name
Previous names / registered
names (if different)
Current trading name
Previous trading names (if
different)
Registered number
Year of registration
Country of registration
Address / registered address
Telephone
Fax
E-mail
Website
2. List any sub-contractors relevant to this project and their proposed roles. Also set out any aspects
of the project where you envisage that the Tendering Organization will use other as yet
unidentified subcontractors. [Note: where sub-contractors are key sub-contractors (i.e. you will
be relying on their experience and expertise for the purposes of section 2 of this RFI) they
should be identified as separate organizations and the appropriate sections of this RFI
response should be completed separately for such organizations.
3. Contact point for queries relating to this RFI
Name
Position
Telephone number
Skype account
E-mail address
Address
Economic and Financial Information
1. Please provide audited accounts for the past three years. If not available, please explain why and
provide evidence of the practice’s financial strength and stability.
2. If the latest set of audited accounts is more than six months old, please provide current
management accounts including a balance sheet.
3. Please confirm that the financial position of the practise is not materially different from that
disclosed by the accounts or other financial information provided. If it is, please provide
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details. The reply to this question must be signed by the practise’s finance director (or
equivalent).
4. If you wish to support the practise’s financial strength and stability by reference to a parent
company or another associated company or practice, please provide details and explain how
any support will be maintained in the future.
Technical and/or Professional Ability
1. Please provide details of previous experience in the implementation of Data Centres in the last five
years. Data Centres at least 5,000 m2 and preferably compliant to Uptime Institute Tier III or
higher and/or LEED Silver or higher. Projects should be listed in order of decreasing value.
Projects should have preferably included the services as mentioned in paragraph 2 of the RFI.
Project Name and
Customer Name
Value
[€]
Size
[m2]
IT power
[kW]
Set out details of the project, its current
status, relevant dates and role and services
involved.
2. Please provide details of the approach to project management that you have adopted in similar
Data Centre projects. Of particular interest is which services have been carried out with the
own organisation and which have been subcontracted.
3. Please provide Letters (3x) of your clients confirming these services have been performed
successfully by your company. Please confirm that the specified clients have no objections to
Turkcell contacting them during the pre-qualification stage for reference purposes.
4. Please state the number of your staff that have Data Centre experience. Provide CV’s of staff
personnel (not contract workers) that have Data Centre experience in a minimum of three
projects. A minimum of twenty such CV’s is required and should include at least the following
positions:
a.
b.
c.
d.
e.
Electrical engineers;
Mechanical engineers;
Data Centre consultant with Uptime Certificate;
Data Centre consultant with LEED Certificate;
Project Manager with DC Implementation Experience.
5. Briefly describe your organization’s training and staff development programme for those staff
employed in Data Centre projects.
6. Describe your organization’s health and safety policies and safety record relevant to the provision
of Data Centres.
7. Briefly describe your organization’s experience with Data Centres and/or other buildings receiving
LEED certification.
8. Briefly describe your organization’s experience with Data Centres and receiving TIER III or higher
certification.
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9. Based on your previous experience please identify the most important factors that have made
projects similar to the proposed projects a success and describe any pitfalls encountered and
how you addressed these.
10. Give details of any projects for contracts in which the Tendering Organisation has been involved
where there has been a failure to complete the project by the scheduled completion date or
where there have been complaints and/or formal court claims in relation to the project.
Include, for each project, the reasons for the failure or claim.
11. State if your organization has, or is seeking, certification under any international, European, or
other quality standards (e.g. EN ISO 9000 etc). Please state the relevant quality standards,
the date of the award and the renewal period, together with the Certifying Body and enclose
any appropriate documentary evidence.
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Annex B:
Declaration
I am authorized by the Tendering Organization (and all relevant associated companies and
organizations/sub-contractors) to supply the information given in this RFI response.
I declare that, at the date of signing this declaration, the information given is complete and accurate to
the best of my knowledge having made reasonable enquiries.
Turkcell has our permission to:
- Carry out all necessary actions to verify the information provided; and
- To pass any information provided to a third party commissioned by Turkcell for the purposes of
evaluating our responses.
I acknowledge that:
- It is an offence to give or offer any gift or consideration to an employee of the client or his
advisers as a reward or inducement in relation to the awarding of the contract and that such
action will give Turkcell the right to exclude a Tendering Organization from the procurement
process; and
- Any price fixing or collusion with other bidders in relation to the project shall give Turkcell the
right to exclude a Tendering Organization from the procurement process and may constitute an
offence.
Signed
Name
Position
[Bid Manager or equivalent]
Organization
Date
Note: The declaration must be signed (as applicable) by an authorized signatory on behalf of the
Tendering Organization (and any associated companies and organizations or sub-contractors).
Please return this form with your completed RFI response form and attachments enclosed.
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Deerns Nederland B.V.
Data Centres
Fleminglaan 10
2289 CP Rijswijk
P.O. Box 1211
2280 CE Rijswijk
The Netherlands
EmailaddressEN
www.deerns.com
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