Oregon Volunteer Firefighters Association
Regular Board Meeting
September 28, 2012 – 1800 Hours
OVFA Office, Salem, Oregon
1.
CALL TO ORDER – DAVID SELLERS
2.
ROLL CALL – STELLA, KIRT, PETE ROBERTSON, DAVE SELLERS, JACK CARRIAGER
GUESTS - KEN RADDLE, GENE BRIGHT
ABSENT - REX PARK, RICHARD- CHAPIN
3.
INVOCATION – NONE
4.
INTRODUCTION OF GUESTS/GUEST INPUT
 KEN RADDLE, STRATEGY PUBLISHING – HAD 11 PRE-SALE TICKETS COMPARED TO
60 YEAR BEFORE. BROUGHT CHECK FOR $380.00 FROM FAMILY FUN NIGHT- GOAL
WILL BE TO SELL MORE PRE-SALE TICKETS. THEY GOT 25% DAY OF SALE.
 DAVE SELLERS ASKED ABOUT FLYER – HE RECEIVED FLYER PERSONALLY THAT
HAD PGE PROMO CODE INSTEAD OF OVFA – THE GROUP THOUGHT THAT THEY
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5.
ADDITIONS/DELETIONS TO THE AGENDA – ADD CONFERENCE 2014 NEW BUSINESS
a.
6.
WERE THE ONLY PROMO CODE OR FUNDRAISER FROM THE EVENT BUT IT WAS
OFFERED TO OTHER NON-PROFITS – OVFA WILL NEED TO WORK ON NEW WAYS TO
GET FLYERS OUT WITH THEIR PROMO CODE.
KEN SUGGESTED CONTACTING SHOPPING SPREE, THEY SOLD OVER 400 TICKETS
AND THEY GIVE 10% TO NON-PROFIT GROUPS – GOOD RESOURCE FOR FUTURE
OPPORTUNITY.
CHECKED RECEIVED AND GIVEN TO JESSICA
KEN BROUGHT A NEW OPPORTUNITY – DIRECT MAIL PROPOSAL FOR OVFA – TEST
MAILING FOR 1000 DONORS AND SEE IF WE CAN SOLICIT DONATIONS. SUGGESTED
50/50 SPLIT AFTER COSTS WITH STRATEGY EVENT MANAGEMENT, LLC – KEN
RADDLE’S COMPANY.
MOTION MADE BY PETE TO PASS AT THIS TIME, SECOND BY KIRT – WOULD LIKE TO
LOOK AT OTHER OPTIONS. MOTION CARRIED
ADD OAKS PARK TO OLD BUSINESS
APPROVAL OF MINUTES – AUG 17, 2012 – REQUESTED NAME CHANGE TO DAVE SELLERS UNDER
CALIFORNIA CASUALITY – MOTION TO PASS WITH CHANGES MADE BY PETE, SECOND BY KIRT
7.
FINANCIAL REPORT – STELLA HICKEY, TREASURER – REVIEWED ACCOUNT BALANCES, TOTAL
ASSETS. DAVE PUT FORTH MOTION TO AUTHORIZE COURT STREET STAFF TO MOVE $10.00.00
FROM MONEY MARKET ACCOUNT TO CHECKING ACCT TO COVER REMAINING YEARS EXPENSES,
PETE SECONDED. AMENDED MOTION – STAFF DIRECTED TO SEEK OPTIONS FROM UMPQUA
REGARDING MINIMUMS AND PENALTIES FOR MOVING MONEY FROM MONEY MARKET ACCOUNT –
REPORT TO BOARD NEXT WEEK
COURT STREET STAFF NEED TO CUT CHECK FROM AUCTION REVENUE TO BURN CENTER.
8.
STAFF REPORT
 INTRODUCTION OF STAFF – JESSICA CARPENTER
 OSFM LEGISLATIVE CONCEPTS – GENOA DISCUSSED UPCOMING LEGISLATIVE
 MISSIONFISH FUNDRAISING – EBAY DONATION BUTTON – GENOA APPLIED TO GET OVFA
ON THEIR – PAPERWORK HAS BEEN SUBMITTED – WAITING TO HEAR BACK.
9.
COMMITTEE REPORTS:
A. AMBASSADOR PROGRAM – STELLA & KIRT HICKEY – ALMOST DONE, W ORKING ON TRAINING
AND ORIENTATION. HAVE PROVIDED STAFF WITH A NEW AMBASSADOR POWERPOINT TO PUT
ON W EBSITE
B. ROUND TABLE – GENOA DISCUSSED THE UPCOMING EVENT HIGHLIGHTING GINA RUSSO
KEYNOTE SPEAKER
C. BYLAWS – NEEDS TO BE DISCUSSED IN MORE DETAIL – NEED TO ADD IN WORDING TO ALLOW
D.
E.
F.
G.
H.
I.
J.
K.
L.
BOARD MEMBERS TO FINISH THEIR TERM IF FOR NO FAULT OF THEIR OWN THEIR DEPT IS NO
LONGER MEMBERS OR THEY ARE NO LONGER AFFILIATED WITH FIRE DEPT. THIS WILL NEED TO
GO OUT TO MEMBERSHIP 60 DAYS PRIOR TO CONFERENCE. STELLA SAID OKAY TO SEND TO
BOARD. STELLA PLANS TO MEET WITH CSC TO REVIEW UNIFORM POLICIES SINCE THEY ARE
OUT OF DATE.
CONFERENCE 2013 – NEED TO CONFIRM SIGNED AGREEMENT WITH MONARCH
CONFERENCE 2014 – LINCOLN CITY – NESTUCCA & NORTH LINCOLN FIRE WILL HOST THE
EVENT. PETE HAS TALKED WITH SURFTIDES ABOUT HAVING THE ENTIRE EVENT AT THEIR
FACILITY. JESSICA CONTACTED CHINOOK W INDS AND LEFT MESSAGE ASKING FOR A
PROPOSAL AND HAS NOT HEARD BACK – IT HAS BEEN 2 WEEKS
CONFERENCE 2015 – PENDLETON
GRANTS AND SCHOLARSHIPS – NOTHING TO REPORT
EMT ADVISORY COMMITTEE – FINALIZED RULES AND LANGUAGES CHANGES IN ORS FOR
LEVELS OF CERTIFICATION. HEARING IN NOVEMBER ABOUT PHYSICIAN ADVISOR ISSUE – OSP
WILL LIKELY FIGHT THIS BUT NOT A BIG DEAL FOR FD
GOVERNOR’S FIRE POLICY – DAVID SELLERS – OPEN HOUSE ON OCT. 11
FIRE POLICY COMMITTEE – W RITTEN REPORT – NOTHING TO REPORT
NVFC – JACK ATTENDED CONFERENCE – REPORTED ON IDEA OF MINI GRANTS, PROCESS FOR
GRANTS UNDER $25K A DIFFERENT AND QUICKER PROCESS.
 CAPW IZ – ELECTRONIC SUPPORT SYSTEM FOR LEGISLATION – JACK WILL GET US IN
TOUCH WITH IT.
 NVFC – PUSHING FOR MEMBERSHIP – JACK BROUGHT INFORMATION TO THE GROUP.
 NEW PROGRAM TO SIMPLIFY OPTIONS FOR FIRE SERVICES
LEGISLATIVE
 911 PROPOSALS – EMAIL SENT OUT – GENOA REPORT ON THIS
 DECEMBER LEGISLATIVE DAYS (DECEMBER 10-12—TESTIMONY) – KIRT & DAVE
SELLERS WILL ATTEND
 First Responder Administrative Rules – Not reporting due to time
M. SURPLUS PROGRAM – PETE TOOK SOME FIRE HOSE TO STAYTON – ALL GOOD – CERTIFIED
THROUGH OCTOBER. PETE ASKED ABOUT OPTION TO SCRAP OLD BOTTLES – LOW PRESSURE
BOTTLES – RESEARCH OPTIONS
10.
OLD BUSINESS
A. Joint Conference – Dave Sellers attended – last Joint Conference, moving forward as
the Oregon Fire Services Conferences – Dave suggested having OVFA Board Meeting
Friday night during Joint Conference. It is on calendar for Nov. 9
a. Add Stella/Kirt Hickey & Dave Sellers to OFDDA Conference
B. H&W Pacific Emergency Vehicle Group Cooperative Opportunity – Nothing to report
C. Big Dog – Stella reported that this is very promising fundraiser – link on website to
provide 15% of profit of T-Shirt purchased through the link.
D. Oaks Park – not sure if it is providing the return we hoped for – Stella would like
numbers from the Oaks Park event.
11.
NEW BUSINESS
A. EMS conference – Kirt is attending,
B. Gene donated $500.00 for nametags – nametags with interchangeable title/name area
so we can re-use them – Court Street Staff to get pricing.
C. Meritorius award
12.
EXECUTIVE SESSION (IF NEEDED) - NO
13.
BOARD REPORTS – HERMISTON & STANFIELD ARE GOING AHEAD WITH CONSOLIDATION OF
POLICIES AND PROCEDURES, KIRT HAS PUT IN FOR A NEW JOB IN JACKSON
14.
ADJOURNMENT AT 9:27PM.