Draft Notes from 73rd BPNP SG Meet 9/2/16 19.00hrs at The Old Malt House
Attendees:, Nick Pellew, Steve Adams, Robert Paddison (RBWM)
Apologies: Martin Hall, Rebecca Williams, Leo Walters, Roger Nilsson, Jaqueline Mainprice, Chris
Graham, William Emmett
1. Action Recorder is NP
2. Notes from 72nd SG meeting were agreed
3. Public Questions: None
4. Update from RP/RBWM
Still reviewing the Plan and what additional documents are needed
prior to submission to RBWM. In particular the Basic Conditions documents and a ‘Statement of
Consultation’.
Action: RP agreed to e-mail examples of each. (Done 10/2/16)
5. Ann Skippers Plan of work She will review the Policies and redo as necessary. She will also check
that the associated text provides suitable explanation. She is planning to complete this by Friday
12th
We discussed whether she would need access to our ‘Evidence’ to do this. Action: NP would send
her the list of sources of evidence and an evidence ‘taster’ for one of our policies as an
example.(Done 9/2/16). Subsequent to this we have agreed that she should continue her work on
the basis that we have ‘robust evidence’ for all our Policies
SA agreed to circulate Ann’s report early next week and will convene a meeting / e-mail discussion
to resolve how to update the Plan in time for the Parish meeting on 22/2/16
6. Roles and responsibilities for completing the Appendix of Evidence Portfolio
SA indicated that CG should take an editorial role with regards to the Appendix. RN would need to
discuss with CG how the evidence from the latest round of consultation was held and how we had
dealt with the responses (it was suggested that this should be used to create the ‘Statement of
Consultation’
NP shared an example Policy with a summary of the evidence, with the actual evidence contained
elsewhere on a web site. RP indicated that this would be acceptable as long as the documents on
the website were referenced clearly and unambiguously
7. Summary of other items outstanding. Action SA has a list which he will circulate. RP
recommended a lady called Hannah Barker who may be able to assist. Action SA agreed to call
her.
8. Presentation Plan for the formal meeting of the Parish Council 22/2/16
This may include members of the Public and will probably include the Press.
SA wanted to get more people involved. The basic structure of the Presentation is as follows:
Introduction. SA. to cover Localism, what we have done and what’s not included.
Consultation RN ideally present the ‘Statement of Consultation’ but if not a list of the earlier
consultations and some detail on the most recent
Plan CG
Over view of the Plan. What has changed from when they last saw it, Input from
Ann Skippers, Key Policies, (Do we still have any that the Borough don’t like)
Other members of the Steering Group to be on hand to answer questions on Green Belt (MH)
Housing (NP), Transport (SA) Economy (NP?)
9. Referendum timeline
Ann’s report will be discussed early in the week beginning 15thFeb. PR will be included
in this as he/RBWM need to identify if there are still any technical show stoppers. Assuming not, we
will continue with the formal presentation to the Parish Council on the following Monday 22nd Feb.
The next Parish Council planning meeting is on the 7th March and submission to the Borough is
targeted by then. We need the other documents to be prepared by then.
The Borough do a compliance check which includes all the documents , statutory consultation (6
weeks and will depend on when the local plan consultation is scheduled), the independent
examination, and possible further amendments to follow, so we are probably looking at 6 months
later for the start of the referendum
10. Authorisation of the payment of accounts Not discussed as not quorate
11. AOB:
12 Next meetings
15th March, 12th April, 10th may