Community Workshop Solid Waste Services Procurement
City of Piedmont
January 20, 2017
Overview
SLIDE 1
Current Solid Waste System
SLIDE 2
City Responsibilities
 Meet State and Local Requirements
 Multi‐family and Commercial recycling and organics (State and Alameda County)
 Reduce organics to landfill (State and County)
 Balance Services and Cost
 Procure for services to meet state and local diversion requirements
 Maintain services to customers and minimize impact on customer rates
 Contract management, rate setting, monitor and review company performance
SLIDE 3
Comparison of Rates
SLIDE 4
Elements Affecting Piedmont Rates
 High performance in diverting waste from 
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landfills (>70%)
Backyard service participation (~50%)
Service to schools & City provided at no cost
Very small commercial sector; no industrial
Surrounded by Oakland (Waste Management)
Alameda County‐specific fees
Flat rate structure
SLIDE 5
RFP Schedule
 Online Community Survey: http://www.ci.piedmont.ca.us/  Community Workshops
 Friday, Jan. 20 & Thursday, Feb. 2 @ 7 p.m.
 Survey and Workshops posted on City webpage, via PUSD and Rec Dept. email lists
 TENTATIVE:
 Council Approval of RFP March 6, 2017
 Evaluation Results to City Council Sept. 18, 2017
 Council Award of Agreement Nov. 20, 2017
SLIDE 6
Survey Results To Date
 Summary of initial responses (650+ to date):
 55% use curbside collection
 46% would pay twice the current rate for backyard services
 67% would support moving to curbside as default
 85% participate in food scraps program
 16% exceed two bulky item pickups per year
 24% do not use bulky item pickups
 82% have never had problems with service; many commented on the excellent service
SLIDE 7
Service Considerations for RFP
Curbside Collection as Base Service
Backyard collection service (for each container) as additional cost above curbside collection
Clear definition of when backyard service rates apply (e.g. not within 6 feet of curb)
Seniors/disabled backyard service at curbside rate
SLIDE 8
Service Considerations for RFP
Public Outreach and Education
Specify clear performance standards for outreach and education service to residents, businesses, schools and City
As alternative, $60,000 payment to City for City to direct perform public outreach and education services, at the City’s option
SLIDE 9
Service Considerations for RFP
Diversion Requirements
65% diversion is current requirement
Republic achieved 73% in 2014
Move from backyard services could reduce “capture” of yard waste from gardening
Recommend setting lower diversion requirement with performance standards
 Annual rate adjustments
 Contract extension eligibility
 Progressive increases
SLIDE 10
Service Considerations for RFP
Rate Structure Changes
Potential for variation in rates between container sizes to encourage diversion
93% of residents in small 20 or 35 gal. sizes
Solid waste rates in Bay Area are beginning to introduce costs for recycling & organics
Recommend that proposers must provide rates for recycling and organics services, not bundled with garbage
SLIDE 11
Service Considerations for RFP
Collection Vehicles
Used OK at start; new within a few years
Diesel trucks as default; compressed natural gas (CNG) as additional cost option
Collection Containers
City can retain ownership of current carts
Suggest use current carts for curbside, proposer to provide backyard carts
Proposers to provide used or new commercial bins and boxes
SLIDE 12
Service Considerations for RFP
Length of Term
10 years initial term, 15 year option
Potential for 2 additional extensions at City option, if performance standards are met
Franchise Fee
Current Franchise Fee 5.5%; ~$150,000/year
Low compared to County average (~12%) and Bay Area average (~10.6%)
Proposers to bid rates with Franchise Fee at 6.5%.; passed through on rates
SLIDE 13
Service Considerations for RFP
Other Services
Bulky item collection 2 or 4 times per year?
CFL collection (on top of recycling carts)
Customer service specifications
Reporting requirements
Support meeting State Legislation
Rate adjustment mechanism and approach
Container replacement
SLIDE 14
Questions and Comments
For additional Questions:
Garth Schultz | R3 Consulting Group, Principal
[email protected]
(510) 647‐9674
Kevin Jackson| City of Piedmont, Planning Director
[email protected]
(510) 420‐3039
Jennifer Gavin| City of Piedmont, Associate Planner
[email protected]
(510) 420‐3054
SLIDE 15