Tournament Organizational Timeline/Checklist
Timing
July
Aug
Aug
Aug
Aug
Aug
Aug
Sept
Sept
Sept
Sept
Sept
Sept
SeptNov
SeptNov
End
Nov
Two
weeks
prior to
event
Prior to
Event
Prior to
Event
Day of
Event
Information
References (Found at the BRVA Website)
Go To: DIRECTORS & COACHES
Read Tournament Director’s Handbook
Tournament Director Toolkit/TOURNAMENT
RESOURCES
Form Tournament Committee
Secure Facility/Secure Facility Agreement/Rental Fee
Develop Budget(Entry Fees/Admission)
TD Handbook (p6)
Develop Budget(Facility Rental/Officials/Staffing)
TD Handbook (p13)
Send Cert of Insurance Request Form
Tournament Director Toolkit/TOURNAMENT
RESOURCES
Determine Age(s)/Gender(s)/Possible Format for
TD Handbook(p4, p9-10)
the Tournament
List Tournament on AES
Tournament Director Toolkit/ HOW-TO PROCESSES
How To Add AES Events (AES Tournament
Director’s Guide)
Secure Officials
Tournament Director Toolkit/ HOW-TO PROCESSES
Securing Officials for Tournaments
Return Officials Request Form(within 10 days)
Tournament Director Toolkit/TOURNAMENT
RESOURCES
Return Sanction Fee Invoice Form (within 10 days)
Tournament Director Toolkit/TOURNAMENT
RESOURCES
Note: Sanction # sent in Mid Nov – Until Then List
Events as “Pending”
Announce Tournament-Information To Include
TD Handbook (p7)
NOTE: MAKE SURE YOU POST “Tie Breakers
Protocol”- TD Handbook (p10-11)
Send Email and/or Post on website
Tournament Director Toolkit/HOW-TO PROCESSES
AES Tournament Director/Club Director Email
Review Tournament Director’s Handbook
Tournament Director Toolkit/TOURNAMENT
RESOURCES
Review Region Registration Process For
Tournament Director Toolkit/HOW-TO PROCESSES
Tournaments
Process Teams-Follow Region Registration Process
Tournament Director Toolkit/HOW-TO PROCESSES
For Tournaments
Seed Teams
TD Handbook (p11)
A copy of the schedule must be sent to the tournament participants, or be available on the
website, no later than the Wednesday prior to the tournament.
Review Tournament Day Information
TD Handbook (p10-11)
Review First Aid
TD Handbook (p12)
Review Tournament Tips
TD Handbook (p19)
Collect “SIGNED AND DATED” Webpoint Roster
Coaches Meeting:
Introduce Tournament Staff/Distribute Playing Schedule(unless using on line services)
Go Over Facility Rules/Format/Officiating Assignments/ Tie Breakers Protocol
Supervise Play/Trouble Shoot Problems
Pay Officials//TD Handbook(p14 Payscale)
Note: Referees must be paid within one week, but no later than two weeks, of any tournament
at which they work. Suggestion: Work With Custodian To Keep Facility Clean.
Completed
Within
5 days
When
Done
Post Results
Tournament Results Online Reporting
TAKE A GOOD NAP!!!! 
Tournament Director Toolkit/TOURNAMENT
RESOURCES/ OR Post at your on line service