Job Description
Job Title :
Assistant Compliance Manager & Deputy
DPA
Department :
Fleet Marine
Reporting to (Job Title) :
Compliance Manager & DPA
No of Direct Reports :
Nil
Titles of Direct Reports:
Nil
Size of Department:
1
Budget Responsibility (direct) :
£ nil
Revenue Responsibility (direct) :
£ nil
Date of issue:
Issued by (name):
Mike McCartain
Overall Purpose of Role:
Assist the Compliance Manager & DPA in regards to an effective oversight of the
Carnival UK Safety Management System, including the implementation of the Corporate
HESS-MS System. Follow up and closure of Audit Tracking, Non Conformances,
exemption requests and monitoring the effective introduction of new legislation.
Main Activities and Responsibilities
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Strategic Leadership
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Management of the CUK SMS database and
administration support in maintaining and updating the system
To work with operational management to assess
the safe practices recommended by Flag State, Class and other
international bodies and organisations to promote a safety culture,
have been taken into account.
Coordinate development of new company policies
and procedures as required.
Liaise with Corporate and CUK SME’s accordingly
on development of Corporate HESS MS procedures.
On behalf of Corporate, oversee the Health,
Environment, Safety and Security (HESS) management system and
coordinate actions in support of Non Conformities.
To review audit findings, identify trends and act
accordingly.
Customer Responsibilities (Internal & External Customers)
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Providing main point of contact for administration
of SMS/HESS-MS database
Attend audit review group meetings with CUK
Management Teams.
Providing Audit and Non Conformance reports for
senior management and other departments as required
Liaise with CUK Management to monitor
management action plans and audit item closure.
When necessary, undertake ship visits in role as
Deputy DPA.
Providing instruction/training to new CUK office
staff on use of SMS database
Process improvement and identifying areas where
efficiency can be improved
Technical (including systems) and/or Professional Responsibilities
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Managing the departments databases including
Fleet Regulations (SMS), Corporate HESS-MS, Audit Tracking and
Non Conformances, shared database
Supporting the introduction and set up of the
Corporate HESS-MS database in conjunction with the Compliance
Manager & DPA
Inputting/publishing amendments to the SMS and
publishing Instructional Letters as required
Fulfil role as Deputy Designated Person Ashore
(DPA) iaw the ISM Code.
Liaison with IT department for database system
issues
Tracking audit closure and reporting.
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Measures of Responsibility
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Needs a full understanding of the ISM Code
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Full understanding of a Safety Management System (SMS) as
required by the ISM Code.
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Able to communicate on a professional level with senior
management both ashore and afloat.
General Responsibilities
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Adheres to Corporate Policies and Procedures, including Code of Conduct,
Audit Procedures and any control related responsibility for financial data
entered, stored, or reported via business systems within employee’s
control (list not exhaustive).
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To undertake other work and duties as required by the Compliance
Manager & DPA
Special Requirements (Equipment Used, External Contacts etc):
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Liaison with Flag States, Class and other external Audit agencies as required.
Other Features of Job (travel, hours of work, working conditions etc):
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Normal working hours 0900 – 1700 (except in case of emergency) and on call for
contact as the Deputy DPA.
Location: Southampton Offices
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Person Specification
Job Title :
Compliance Manager Executive & Deputy DPA
Department :
Fleet Marine
Education, Qualifications and Training
Essential:
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Relevant qualification from a tertiary institution recognized by the Flag
Administration.
Qualifications and seagoing experience as a certified ship officer pursuant to
STCW 1978.
Experience
Essential: (ISM Code)
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Not less than three years practical senior level experience in ship
management/operations.
Good working knowledge ISM code, mandatory rules and regulations.
Good knowledge of SOLAS and relevant ISO standards.
Technical or operational aspects of safety management.
Appropriate knowledge of shipping and safety management.
To have participated in at least one marine related management system audit.
Knowledge of SOLAS requirements and ISO 14000 standards.
Work Based Competencies
Competencies that refer to the specific work related skills required for successful
performance in the role. (E.g. technological competence, written ability, numerical
ability, relevant legislative or procedural understanding, analytical ability,
organisational ability and project management etc)..
Essential:
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IT competent, procedural understanding of ISM and ISO Audits.
Excellent analytical skills
Self motivated, organised and able to work on own initiative.
Excellent interpersonal skills with ability to work at all levels and cross
departmentally
Customer focused.
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Desirable:
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Experienced in project planning and management.
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Behavioural Competencies
Competencies that refer to the personal characteristics and behaviour required for
successful performance.
Please ensure that this is linked to the generic competency framework. For example
Commercial Acumen, Communication, Customer Focus, Influence, Motivation and
Commitment, New ideas/Continuous improvement, Problem Solving and Decision
Making, Team Work.
Each level of competency required should be described
specific to the level of the role.
Essential:
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Excellent communication and interpersonal skills, self motivated, focussed and
ambitious.
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Decisive.
Desirable:
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Marine/Commercial experience particularly with Senior Management Reports.
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