Grant agreement no. IEE/ 07/503/SI2.499430 Project acronym ENERCITIES Full title of the action Game-based Platform Energy-efficient Virtual Cities Intelligent Energy – Europe (IEE) SAVE or ALTENER or STEER or COOPENER or Horizontal Key Actions Key action: Technical Progress Report (PR) Period covered: from 01/09/08 to 30/06/09 Due date: 30/07/09 Start date of the action: 01/06/09 Duration: 3 weeks End date of the action: 30/06/09 Project coordinator name Organisation e-mail tel.numb. Wilfrie Koekkoek ROC Nijmegen [email protected] +31(0)24 3813239 Project website www.enercities.eu www.surfgroepen.nl/sites/enercities (requires registration IEE / 07 / 503 / S12.499430 ENERCITIES Page 1 from 15 Table of Contence 1 2 3 4 5 6 Progress report summery Objectives of the period Achieved results Identified problems Main activities in the next period Consortium management in the period Progress of work plan in the period Progress on work packages against initial objectives Deviation from the project work plan Progress regarding deliverables (Table 1) Progress regarding performance indicators Work plan for the next period (July 2009 – March 2010) Planned activities in the next period Planned meetings and dissemination activities Other Issues Appendices to the Technical Progress Report Table 1: First/updated list of submitted deliverables since starting date. Table 2: First/updated indicative state of advancement of hours spent Table 3: Updated list of main persons in charge of the action Updated version of the publishable summary slides and project fact sheet Copy of the deliverables produced during the reporting period IEE / 07 / 503 / S12.499430 ENERCITIES Page 2 from 15 1 Progress Report Summary Period: September 2008/June 2009 . Objectives of the period Achieved results 1) Development of a business 1) Development plan and case and a development plan business case have been 2) Development of project developed descriptions (educative toolbox, 2) toolbox structure is ready. game-based platform and 3) Partners have been analysing community facility) and adjusting existing 3) Map and analyse in-depth educational materials to fill the energy-related education educational toolbox. Two materials partners (Slovenia and Germany) 4) Redevelopment existing didn’t succeed yet. materials and development of 4) Materials are in development; new materials (students’ only after the pre-pilot it will be education materials and convenient to finalize the teachers’ training manuals) education materials. 5) Pre-pilot (Development of 5) Pre-pilot will start in July 2009 Enercities version 1.0 and in all Enercities countries related test run by a small group of teachers/students) Identified problems 2) Toolbox has to be adjusted and this will happen after the prepilot on the basis of the feedback; links to external sources need to be periodically checked and updated. 3) WP3 leader (Slovenia) got problems in uploading their toolbox on the project web platform. Main activities in the next period. July 2009 – March 2010 (M10 – M18) As the development plan mainly covers the work packages WP3, WP4 and WP5, it is necessary to make a new plan for the next period. The game is ready in a beta stage so far. After testing the beta, there will be adjustment of both the game and the educational toolbox. Only then the real manuals can be written and the game can be piloted. After the starting of the pilot we will have a meeting in Hamminkeln Germany. Here we will discuss the way we are going to benefit from the pilot as well as the testing and we will prepare the rolling out of the game. (February 2010) This includes communication with rollout schools, how to do the online training sessions and what dissemination activities should be taken. IEE / 07 / 503 / S12.499430 ENERCITIES Page 3 from 15 2 Consortium management in the period. September 2008 / June 2009 Communication: To involve all partners in the communication towards Enercities, project leader started to sent out emails to the partners. During the preparation of the Ljubljana meeting we used email as our main communication source. For document sharing, announcements and for questions and answers, ROC created a site on the Dutch education platform Surfgroepen. To assist the partners who didn’t succeed in signing in, ROC created a hotmail account to sign in to the Enercities Surfgroepen. On this site, the share documents – such as the toolbox – are placed. There are separate maps for the work packages. In those maps the final documents and the deliverables are placed. With the Dutch partners there has been several meetings and with the German partner there has been one too. With Klausenhof, LMC and Velenje there were some telephone calls, to get things sorted out or to agree on issues concerning the project. The URL enercities.eu is registered and here the game (WP4) and the community (WP5) is put online by Paladin. Because of some persisting difficulties on signing in for surfgroepen, ROC asked Paladin to arrange a forum for the consortium, which they did. There will be a publishing part on Enercities.EU for all the final documents and deliverables too. ROC asked Velenje to coordinate the WP3 and have each partner point out a person responsible for the educational toolbox. ROC asked LMC to come up with something for the first players, to promote the game and to get the dissemination going. Quality control There hasn’t been any performance indicators met yet, so it is impossible to tell anything about it in this stage of the project. To have the game tested (pre-pilot) we need a Beta-Game and a raw plot of the toolboxes. Because of the work on the game between the testing and the pilot, we can’t start the pilot before October 2010. In this way the rollout will be in January / February 2010. The development of the educational material, that is the toolboxes, therefore is put into three stages. 1 the raw toolbox, 2 the toolbox needed for the pilot and 3 the toolbox ready for the rollout of the game. It is difficult to put the game development into the time grid, because of its partial artistic character. That’s why we have about one month delay ROC has an open eye for quality issues and as a matter of fact, arranged a meeting in Klausenhof to be pro-active in this. We asked the partner Klausenhof to take a critical look at the evaluation questions for the pre-pilot. Meetings: Kickoff 25-26 September 2008 Nijmegen For the kick-off meeting a solid financial administration was set up, to support the project. Miss S.de Pruysenaere de la Woestijne made sure every partner has the correct information about the financials and the administrative issues. She prepared a presentation for the first meeting. The main agreements to be made were: - Each of the partners will make a financial report every 9 months. The dates are similar to the project report dates. The first will be in July 2009. - The partners will use formats for staff costs, travel and subsistence costs, other costs and a time sheet which Miss de la Woestijne will deliver by email. (they are on the internet site too. - Partners will use real hourly rates, when accounting for the staff costs. Therefore they will deliver a calculation of the staff costs per person. During the kickoff meeting the project leader went through the work plan, to look for questions and to agree on the work that has to be done. Ljubljana 9-11 March 2009 IEE / 07 / 503 / S12.499430 ENERCITIES Page 4 from 15 The meeting was prepared together with Miss Mirjana Sibanc. ROC has made a development plan mainly for WP3, 4 and 5. For the communication and dissemination towards the game and its players, ROC asked LMC to take things in hand. In Ljubljana there were arranged agreements on the final planning of the testing, the pilot and the pilot meeting, We agreed on building toolboxes containing new as well as existing materials instead of educational materials to be developed. There we rescheduled the exact data for the Pilot and our meetings in Germany (4-7 November 2009) and Spain (18-21 April 2010). We also agreed that the partners will have their financial data ready end of June.. Local Meetings Holland Before the pre-pilot meeting ( In Ljubljana) there were several meetings in Holland. Utrecht 14 november 2008 Here Wilfrie Koekkoek, Erik Knol, Derk de Geus, Dylan Nagel and Eric Luijten met, to discus the planning of the project. The agreement on the surfgroepen site was made here. We discussed the business plan, the development plan and the educational toolbox. With paladin we agreed to make a beta of the game, for look and feel purpose and to have the real game build a few months later. Leiden 17 December 2008 Paladin showed the raw game look. We discussed what the activities of the player should be. ROC asked Paladin to have a playable demo ready for the meeting in Ljubljana. Nijmegen 19 December 2008 Erik Knol, Marco Rescigno and Eric Luijten met to discuss the educational toolbox, the business case and the development plan. ROC called John Perry to ask for the Enercities Logo. Utrecht 17 February 2009 Here ROC and Qeam prepared the meeting in Ljubljana. The meeting should give some answers on how to test (pre-pilot) the game, what the toolbox should look like and what the connection should be between the toolbox and the game. Leiden 15 May 2009 To make sure the game meets our expectations, and the pre-pilot will go well, project leader organised a meetings with Paladin and Qeam. Here the development of the game was discussed. Also the developing of the toolboxes and the coordinating of this development. ROC asked QEAM to have some evaluation questions ready for the pre-pilot. In order to tackle some financial issues (Paladin had most of the work in the beginning of the project, while they got 30% of the money like the other partners,), ROC arranged a meeting in Nijmegen, with Paladin. Bilateral meeting. ROC Nijmegen – Klausenhof, 5 June 2009 In order to discuss the quality of the game and the evaluation of testing, ROC had a meeting with Klausenhof, to discuss the game, the educational toolbox and the questions. ROC agreed on being present when the testing at Klausenhof takes place. ROC Nijmegen – Paladin, 16 June 2009 Solving some financial issues. Discussing what work should be done at this moment, to make the pre-pilot a success. The last planning activities for testing and piloting the game Dissemination Activities There is a website http://www.enercities.eu to inform about the project and the game. Although it is in the “coming soon” state, there is already information available by clicking the link “project page” In order to promote the game, John Perry (LMC) and Derk de Geus and Dylan Nagel (Paladin) participated in the conference on serious gaming in London the 7e of May. There have been 3 occasions where Wilfrie Koekkoek presented the game. Feedback on comments from the project officer. There hasn’t been any comment so far. Bernd has the opportunity to look into the final project documents as well as the game demo’s and Forum on Both Surfgroepen and Enercities. IEE / 07 / 503 / S12.499430 ENERCITIES Page 5 from 15 3 Progress of work plan in the period September 2008 – June 2009 Progress on work packages against initial objectives Deviation from the project work plan Planned activities Progress made WP1 WP2 Project meetings; development of progress reports (interim and final included) 2 project meetings held; 1 PR submitted (this document) Define project scope; define business case, development plan; define project descriptions (education materials, gamebased learning platform, community facility) Project scope is defined via business case; development plan ready; toolbox structure ready (education materials); project descriptions available (description of both game and community platform are included in the minutes of the meetings held in The Netherlands and Slovenia) Deviation No No ROC Nijmegen (education materials and development plan); Paladin (learning platform and community facility); Qeam (business case); Dip. Granada (community platform); all other partners (education materials) WP3 Development of education materials for students; development of teachers’ training manuals Final products still in development (draft versions are ready to be used in July 2009 for the game pre-pilot). Probable delay (Materials will be adjusted on the basis of pre-pilot results and feedback from pre-pilot participants.) Development, testing and installation of game-based learning platform Game-based learning platform is ready to be used for the pre-pilot. One month delay: the time necessary to develop the product has been underestimated.. Development, testing and installation of the community platform Community platform in development; platform first version available for the pre-pilot One month delay: the time necessary to develop the product has been underestimated. Community platform to be ready for the pilot (September) Pilot implementation; development of evaluation plan; pre-pilot meeting with also EACI stakeholders; teachers’ training sessions; pilot reflection workshop Teachers’ training sessions are in progress and will be held in combination with the pre-pilot; Preparation activities for the pilot are running and a pre-pilot meeting was held in Slovenia; evaluation questionnaires are ready; The pilot will start on Oct 2009 with one month delay in all the Enercities countries. The pilot will be implemented also in schools which are not part of the consortium. WP4 WP5 WP6 IEE / 07 / 503 / S12.499430 Partners involved ROC Nijmegen (WP leader); all project partners (meetings) Un. Velenje (WP leader; mapping and analysing activities, central translation partner, pilot and rollout preparation); Klausenhof (testing education materials); Dip. Granada (provider of energy-related contents); other project partners (involvement in mapping and analysing activities) Paladin (WP leader and game developer); Dip. Granada (technical information regarding parameterization of game elements); KEK (monitoring of educational aspects of the game); Klausenhof (strong role in testing the game platform); Un. Velenje (translation partner); other partners (test involvement) Paladin (WP leader and community developer); Dip. Granada (Advisory function regarding energy-related topics); Un. Velenje (translation partner); Klausenhof (strong role in testing the community); other partners (test involvement) ROC Nijmegen (WP leader, performing the pilot, review workshop, rollout preparation); Paladin (integration and packaging of project infrastructure); Qeam (evaluation plan); Dip. Granada (integration and packaging of project infrastructure); other partners (performing the pilot, review workshop, rollout preparation) ENERCITIES Page 6 from 15 WP7 WP8 NOT STARTED YET Communication and dissemination of project results; development of a communication plan by which 50 education institutions and youngsters not linked to rollout education institutions get informed about Enercities; organisation of 4 EU-level virtual competitions; organisation of 6 regional events; organisation of a final conference WP9 WP10 Communication plan ready for July 2009; remaining activities will start later according to the project plan. WP leader LMC and Paladin attended the London conference on game-based learning and serious game No LMC (WP leader, developer of communication plan, attending workshop, organisation of regional event, organisation of final conference); Qeam (input for communication plan, attending workshop and conference); Paladin (active role in EU game competitions, attending workshop and conference); other partners (active role in dissemination activities, attending workshop, organisation of regional event, attending final conference) NOT STARTED YET Updating online project information; participation to information and dissemination events related to IEE or other EU programmes No requests so far from EU Commission LMC (WP leader; involvement upon request of EU Commission); ROC Nijmegen (involvement upon request of EU Commission) Progress regarding deliverables. (table 1) See for the Progress regarding the deliverables table 1 at page .... Progress regarding performance indicators. At this moment it’s not possible to assess the performance indicators (both result and impact indicators); these indicators are related to events which will happen only after the rollout phase, planned to start at the end of 2009. A partial assessment of performance indicators will therefore be included in the Interim Report, to be submitted in March 2010. IEE / 07 / 503 / S12.499430 ENERCITIES Page 7 from 15 4 Work plan for the next period Period July 2009 – March 2010 Planned activities in the next period. As wrote above, the game must be tested, piloted and adjusted for the rollout. There also must be a set of manuals available for both students, teachers as non school players. To keep track of the players (for indicators purpose) we will use our community facility. Then the rollout must be prepared. For each work package this is plotted out here. WP 3 Adjusting toolboxes to have them ready for the pilot in October. The toolboxes must be put online, so the teachers AND players can consult this toolbox for playing or educational reasons. After the pilot the toolboxes must be fine tuned and again put on the web for using it in the ENERCITIES programs. The partners from educational institutes will develop the toolboxes for their language groups, while Velenje is coordinating this work package. Apart from the toolboxes there must be a guide to help the teacher in using those toolboxes. Purpose of the box is to provide information and direction for using the game in education concerning sustainable energy. Deliverables:` D3.1 Student educational material = toolbox D3.2 Teachers training manual=guide for using game and toolbox WP4 The Beta-Game will be tested between 30th of June and the 1st of September. Then Paladin will have about a month to make the necessary adjustments. The information given within the game must be translated. Those translations has to be put in the game in the same amount of time. (this is a narrow planning) The game will be piloted and after the pilot made ready for the rollout. The game is driven by an engine which is web based. (Unity 3d) For the teacher and for the not in school users there must be a manual, put on the ENERCITIES website for download. Deliverables: D4.1/D4.2 installed software package game platform (web based) D4.3 Manual available for both teachers and not in school users. WP5 There had been a community platform developed and installed on a server with the URL www.enercities.eu/community. Here you can register as a player, and there is the opportunity to give in a code, provided by the teacher. In this way we can keep track on students and not in school players. For the teachers there is a space where they can discuss the game, and read questions and answers. Manuals must be made available from this site. In this community, there is a restricted area where the consortium can communicate and put their non finished deliverables and notes. Deliverables: D5.1/D5.2 installed software package community facility. D5.3 Manuals (Installed FTP utility for downloading manuals and other documents) WP6 This work package is (March 2008 – October 2008) is split in two parts. The first part a testing of the game, to look if it meets the demands. It must be an interesting game to play, and it must both be useful for the teacher with his students and trigger change of behavior towards the use of energy at the non school players. The second part is the actual pilot, where we want to have a group of students to play the game in class. Here we want to see the impact on the students and the teacher towards the game, energy issues and the curriculum. Therefore there must be an online training or informing to help the teachers use the game and the toolbox. The toolboxes must be ready and the texts in the game should have been translated. Deliverables: D6.1 Training workshop(s) D6.2Pilot reflection workshop IEE / 07 / 503 / S12.499430 ENERCITIES Page 8 from 15 WP7 To roll out the game we will discuss our strategy in November 2008 in the meeting in Germany. In Ljubljana we decided to start the actual roll out in January / February 2010. So we do have to approach the schools with our game and toolbox, and ask them to participate. Then we have to inform and train the teachers t use this game and toolbox in their curriculum. Set of remote training to prepare the rollout. Deliverables: Remote training for education institutions. WP8 The flyer that was made, must be translated and sent to the possible participating schools. There must be a variety of dissemination and adverting activities to promote the project. The communication platform must be organized to serve our communication and registration needs. We will discuss the communication and dissemination plan in our meeting in Germany. Deliverables: D8.1 Communication and dissemination plan 1 set of communication and dissemination WP9 The testing and piloting must be analyzed. Deliverables: D9.1 Document with pre-analysis and post-analysis of the pilot. 4.2 Planned meetings and dissemination activities. 4-7 November 2009: Pilot reflection and roll out preparation meeting: Hamminkeln (Germany) (2 full working days). 18-21 April 2010: meeting in Granada (traveling on the 18th and 21st) to discuss the implementation of the game and the organization of the events. Next report (IR) March 2010 5 Other Issues Due to the nature of this project, where there has to be a game before piloting and rolling out, we experienced a financial problem. One of the consortium partners, Paladin, is doing a great deal of the total amount of work at the very beginning of the project. Although Paladin has its first prepayment already used, the other p[partners did only a small part of their work. For Paladin this means that they depend on the working schedule of the partners, to get their next payment. And those partners depend on Paladin because off the game that has to be ready first. In those cases, where only one partner is doing a great deal of the work at the start, there should be the possibility to ask the next payment individually, IEE / 07 / 503 / S12.499430 ENERCITIES Page 9 from 15 6 Appendices to the Technical Progress Report Table 1: First/updated list of submitted deliverables since starting date Del. N° 1 Deliverable name 1 Deliverable uploaded at website? 3 Month of completion Submission with report 1 2 WP2 Business case document ENERCITIES_WP2_business_case_final_KNOL_20090624 WP2 Development plan Project ENERCITIES_WP2_development_plan_Rescigno_20090526.doc Development plan Educational Material ENERCITIES_WP2_education_themes_draft_KNOL_20090624 Development plan Game Development plan Community WP3 Student education materials (pilot + rollout) drafts for each partner. ENERCITIES_WP2_education_themes_greece_draft1.doc ENERCITIES_WP2_education_themes_NL_draft.doc UK Energy Related Resources DRAFT.doc (and weblinks.zip) ENERCITIES_WP2_education_themes_Slovenia_draft.doc ENERCITIES_WP2_education_themes_Germany_draft.doc M3 PR1 M5 PR1 M9 PR1 D4.1 WP4 Game-based platform as service http://www.enercities.eu/beta/ M10 PR1 http://www.enercities.eu/beta/ D5.1 WP5 Community facility as service http://www.enercities.net/community/ M9 PR1 http://www.enercities.net/community/ D2.1 D2.2 D3.1 WP N° 1 IEE / 07 / 503 / S12.499430 www.surfgroepen.nl/ENERCITIES ENERCITIES Page 10 from 15 Table 2: First/updated indicative state of advancement of hours spent (in %) since starting date per partner and per work package This is a raw guess of how far we planned to be on the work packages. the achievement is calculated from the hours spent towards the hours in the project plan.. Work package WP 1: WP 2: WP 3: WP4: WP5: WP6: WP7: WP8: WP9: WP10: Actual/Planned Achievement Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Total Action IEE / 07 / 503 / S12.499430 Total ROC 16 % 20 % 89 % 100 % 44 % 20 % 44 % 20 % 33 % 20 % 6% 20 % 0% 20 % 6% 20 % 0% 20 % 30 % 20 % 16 % Total Paladin 53 % 20 % 248 % 100 % 0% 10 % 80 % 70 % 17 % 80 % 50 % 20 % 0% 0% 13 % % 0% % 0% % 69 % Total Qeam 44 % 20 % 96 % 100 % % % % % % % 2% % % % 2% % % % % % 15% Total LMC 26% 20 % 125 % 100 % 63 % 20 % 5% % 6% % % % % % 22 % % % % % % 16% Total Klaushof 110% 20 % 33 % 100 % 2% 20 % % % % % % % % % % % % % % % 10% Total KEK 24% 20 % 123 % 100 % 46 % 20 % 1% % 6% % % % % % % % % % % % 9% Total Velenje 24% 20 % 100 % 100 % 19 % 20 % % % 4% % % % % % % % % % % % 9% Total Granada 24% 20 % 100 % 100 % 15 % 20 % 25 % % % % % % % % % % % % % % 14% Total 32% 119% 26% 59% 18% 3% 0% 7% 0% 14% 24% ENERCITIES Page 11 from 15 Table 3: Updated list of main persons in charge of the action Particip ant N° CO Participant Short name CB2 Paladin Studios CB3 CB4 Qeam LMC CB5 Akademie Klausenhof CB6 CB7 CB8 KEK Kykladon Ljudska Univerza Velenje Diputacion Granada ROC Nijmegen IEE / 07 / 503 / S12.499430 Family name, first name Wilfrie Koekkoek Luijten, Eric Rescigno, Marco Geus de, Derk Nagel, Dylan Erik Knol John Perry John Latham Hans Nakath Clemens Naffin Nick Chyssinis Mirjana Sibanc Gonzalo Esteban López Telephone N° +3124 3813239 +3124 8904887 +316 48137386 +316 81926666 +31 646 20 78 58 +44(0)152452121 6 +49 2852890 +30 6974736140 +38 641791180 +34 958 28 15 51 Fax N° E-mail Date of Change Justific ation [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] [email protected] ENERCITIES Page 12 from 15 Updated version of the project fact sheet Project Fact Sheet Updated: 29 06 2009 Game-based Platform Energy-efficient Virtual Cities ENERCITIES Programme area: Status: Coordinator: Partners: Website: Objective: Intelligent energy education initiative (Integrated Initiative) Ongoing Mr. Wilfrie Koekkoek ROC Nijmegen, the Netherlands E-mail: [email protected] Tel: +31 24 381 32 00 Qeam1, the Netherlands Paladin Studios, the Netherlands Lancaster & Morecambe College, United Kingdom Akademie Klausenhof, Germany Unified Vocational Training Centre Of Cyclades, Greece Ljudska Univerza Velenje, Slovenia Agencia de la Energía de Granada, Spain www.ENERCITIES.com Development and rollout of a game-based platform regarding energy-efficient cities, including related education materials. Benefits: 1 Shift in energy-aware attitudes and behaviours of youngsters (and teachers) across Europe. Project initiator IEE / 07 / 503 / S12.499430 ENERCITIES Page 13 from 15 Keywords: Duration: Budget: Contract number: Energy awareness stimulation, energy education, game-based platform 08/2008 – 08/2011 € 1.458.437,00 (EU contribution: 75%) IEE/07/503/SI2.499430 Short description Project ENERCITIES offers a game-based learning platform for young people to experience energy-related implications. The goal is to create and expand virtual cities dealing with pollution, energy shortages, renewable energy etc. The platform and related education programmes will be piloted in 5 education institutions. European rollout of the platform - accompanied with education materials - is facilitated among 50 education institutions. 26.000 youngsters will use the game-based platform. 6 regional events, 4 gamecompetitions, 1 community platform, and 1 final conference are organized. The project makes youngsters (and teachers) aware of energy-related implications and will have the ability to change their energy-aware attitudes and behaviours. The platform is attractive for youngsters: advanced on energy topics, teamwork-oriented, competition-based and community-driven. Education institutions will have a learning tool to upgrade their education programmes. Project duration is 36 months. Expected and/or achieved results - Ultimately, after completion project ENERCITIES must show a shift in energy-aware attitudes and behaviours of youngsters (and teachers) through the usage of the game-based platform and related education materials. - Substantial number of education institutions in Europe used the platform and related education materials to enhance education programmes. - The project ENERCITIES will organize 6 regional events, 4 game-competitions, 1 community platform, and 1 final conference to show and use the game-based platform and to discuss its implications. - Experiences are shared. Development and rollout of the platform and related education materials will be continued. Achieved results: - A first draft version of the game is developed and will be tested via a pre-pilot during the summer of 2009. Based on this pre-pilot a pilot will be held in Q3/Q4 2009. Lessons learnt This project has just started. It is therefore too early to draw lessons. IEE / 07 / 503 / S12.499430 ENERCITIES Page 14 from 15 Copy of the deliverables produced during the reporting period IEE / 07 / 503 / S12.499430 ENERCITIES Page 15 from 15
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