School District No. 5 (South East Koootenay) Transportation
District Table Set Up
District View > Admin Top Tab > Data Dictionary Side Tab > Reference Tables
In order for you to get only the bus tables – create a flilter Click on the Filter button
Click on the Bus Table Name?
Type in the word Bus and then click the Submit Button
Your Working Screen Should look like this.
The ones marked
Do Not Use are
not active
Three Tables We Work on include:
1. Bus Number
Bus Number – Codes will give you the list of buses in the table
In the code view you can treat the information the same as a spreadsheet by using the top
yellow lines to to sort how you want. If you want to put the information in a different order
you can export the data to an excel worksheet by using the printer icon on the right hand side
of the screen and choosing csv. This will create a file that you can read with your excel
program.
To Modify this list you will click o the blue (Bus Number) to get the Bus Route Field which you
will edit (edit information and save)
Bus Route Fields
2. Bus Route
Bus Route – Codes will give you the list of Bus Routes in the District
In the code view you can treat the information the same as a spreadsheet by using the top
yellow lines to to sort how you want. If you want to put the information in a different order
you can export the data to an excel worksheet by using the printer icon on the right hand side
of the screen and choosing csv. This will create a file that you can read with your excel
program.
To Modify this list you will click o the blue (Bus Route) to get the Bus Route Fields where you
will edit (edit information and save)
Bus Route Codes
Bus Route Fields
3. Bus Stop
Bus Stop – Codes will give you the list of Bus Stops in the District
In the code view you can treat the information the same as a spreadsheet by using the top
yellow lines to to sort how you want. If you want to put the information in a different order
you can export the data to an excel worksheet by using the printer icon on the right hand side
of the screen and choosing csv. This will create a file that you can read with your excel
program.
To Modify this list you will click o the blue (Bus Stop Code) to get the Bus Stop where you will
edit (edit information and save). Remember codes must be unique and not used more than
once.
Bus Stop Codes
Bus Stop Fields
Bus Table Reports
You can produce “Quick” Reports in any of these bus tables. You should sort the fields into the
order that you want the report e.g. Bus Number (code and description both will sort by bus
number) or Bus Driver (local) then choose the Report Tab on the left hand side and follow the
wizard as you were show during your Basic Navigation Training.
Transportation Duties to enter/modify students on bus routes
Scchool View
Student Top Tab > Bus Information Field Set
You can modify all of the information rght on the Student List Screen
Options (On the left hand side of screen) Choose > Modify List ( You would click on the little
pencil at the top of the list and change the information as required.
Remember to save by clicking the little green check mark at the top of the column
When you are finished you have to click on the Options > Modify List once more to take the
check marks off.
Individual Student Bus information can be entered on an idividual student by checking on the
blue hyperlink on the student list then you would click on the Buses Top tab as per the screen
shot here.
Reports
District Reports can be made through Quick Reports (as outlined in your Basic Navigation
Session – instructions found in the Fundamental’s Resource guide or data can be exported out
and managed as you do your spread sheets now. As the bus field sets in the student data are
managed by AM/PM Routes these are the way the bus routes would be reported on.
These can be developed in the district and/or school view.
If you want only the bus students to show up on your reports, you will have to select them and
show selected prior to doing your report. In District View > Student Top Tab > You would do a
“Query” for the bus route you want to print e.g. if you want the AM Bus Route for your zone
(Elk Valley or Cranbrook) - You would click Options > Query >
Table > Student
Fields > Bus AM Pick Up
Operator > Is Not Empty
Search Based on > Whatever you called your Zone (Cranbrook
Schools)
Then Save As (Bus Route AM or whatever you want to call it so
you can use the same query again and again > remember to save
as a filter as well). You must save before you search or it wil not
save
Then Search > Results are as show in the next screen shot
You can then print the report with only those students reporting on it.
You can export the data to an excel worksheet by using the printer icon on the right hand side
of the screen and choosing csv. This will create a file that you can read with your excel
program as well if you want to do other things with the data.