Participatory Decision Making
Leonellha Barreto-Dillon, seecon international gmbh
Participatory Decision Making
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Contents
1. Introduction
2. Decision Making Process
A) Gathering Ideas
B) Situation and Problem Analysis
C) Deciding With the Community
D) Planning With the Community
3. Decision Making Process Case Study: When to Use which Tools?
4. References
Participatory Decision Making
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1. Introduction
Decision Making Tools
…deal with activities done in an actual participatory decision making process
together with stakeholders…
Examples:
• gathering ideas
• analysing the situation
together with the local
population
• deciding and planning
further steps together
with the stakeholders.
Participatory Decision Making
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1. Introduction
Decision Making
Tools
Gathering Ideas
Situation & Problem
Analysis
Deciding With the
Community
Problem & Swot Analyswis
Preference
Ranking
Nominal
Groups
Venn
Diagrams
Participatory Focus
Mapping
Groups
Visioning
Brainstorming Focus Groups
Participatory Mindmapping
Mapping
Semi-Structured
Interviews
Participatory Decision Making
Problem Tree
Analysis
Planning With the Community
Community Action Plan
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1. Introduction
What does it mean Decision Making with the Community?
Participatory process:
identified stakeholders undertake
collective action of
understanding, deciding and
planning a project to reach a
common objective.
SOURCE: L. Barreto Dillon
Participatory Decision Making
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2. Decision Making Process
Steps involved in Participatory Decision Making Processes
• Gathering Ideas
• Analysing the
Situation
• Deciding
• Planning
A vision paper, such as
a Community Action
Plan or a Long Term
Strategy should compile
the decisions taken in
this step.
SOURCE: L. Barreto Dillon
Participatory Decision Making
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2. Decision Making Process
Tools used in Participatory Decision Making Processes
Tools can be used
at different stages
in the learning
cycle
Source: Wageningen International,
http://portals.wi.wur.nl/msp/index.php?page=
1180retrieved in April 2010
 Use the one you like!
Participatory Decision Making
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2. Decision Making Process
Tools used in Participatory Decision Making Processes
The following tools can be used in different steps:
•Gathering Ideas
•Situation and Problem Analysis
•Deciding
•Planning with the community
Participatory Decision Making
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2. Decision Making Process
A) Gathering Ideas
•
•
•
•
•
•
Brainstorming
Rich Pictures
Mindmapping
Card Techniques
Participatory Mapping
Focus Groups
Participatory Decision Making
Brainstorming used in combination with card techniques.
Participatory Mapping (Source: L Barreto Dillon).
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2. Decision Making Process
B) Situation and Problem Analysis
• Problem Tree
Analysis
• SWOT Analysis
• Problem Ranking
• Venn Diagrams
Example of a Venn Diagram. SOURCE: L. Barreto Dillon
Participatory Decision Making
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2. Decision Making Process
C) Deciding With the Community
• Preference Ranking
• Pair-wise Ranking
• Nominal Groups
• Visioning
• Focus Groups
Example of Pair-wise Ranking. SOURCE: L. Barreto Dillon
Participatory Decision Making
11
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2. Decision Making Process
D) Planning With the Community
• Logical Framework Approach
• Community Action Plan
Community Action Plan. Source: SCN 2007
Participatory Decision Making
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3. Decision Making Process Case Study: When to Use which
Tools?
SOURCE: Lüthi C, Morel A, Kohler P, Tilley E. 2009. People’s Choice First. A 4-Country
Comparative Validation of the
HCES Planning Approach for Environmental Sanitation. NCCR North-South Dialogue 22.
Bern, Switzerland: NCCR North-South.
Implementation of HCES Planning Approach in Hatsaday Tai, Vientiane,
Laos
Participatory Decision Making
July 2007 – April 2009
Main beneficiaries:
about 275 Low-income residents
Main stakeholders:
• Village Environmental Unit
• Authorities
• Public Works Office
• Services Providers
• Mass organisations.
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Mission and Tools
Exploratory mission: meet & inform relevant national & provincial
authorities (January 2007):
• definition of the site
• identification of stakeholders
• appointment of project coordinator
Half day community workshop (60 community members) (July 2007)
•
•
•
•
Identify main issues of the village
Identify main stakeholders
Mapping current sanitation services
Inform about the project
Tools used:
Participatory Decision Making
Focus Groups Discussions
Problem Mapping
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Further Tools
One day official launching workshop (July 2007)
Tools used:
Visioning
- Multistakeholders workshop
- About 200 participants, authorities, NGOs,
academia and village representatives
- Formation of a team
One Day Community workshop for
Assessment of user priorities (January 2008)
-
53 members of the community
Participants were asked to prioritize
SSWM components (water supply,
drainage, sanitation, solid water)
Participatory Decision Making
Tools used:
Problem Tree
Preference
Ranking
Anonymous
Pocket Voting
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Results of Anonymous Pocket Voiting
Source Lüthi et al 2009
Participatory Decision Making
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Further Tools
Expert meetings to identify the technical options (February 2008)
Tools used: Pre-selection of 3 systems adapted to local conditions
2 days community workshop for decision making (March 2008)
Tools used: Preference Ranking
2 days workshop for finalization of plans by coordination team (May 2008)
Tools used: Community Action Plan
Consultation workshop with key stakeholders (August 2008)
Tools used: Revision of Community Action Plan
Participatory Decision Making
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Implementation
January 2009: Community members participated voluntary, providing
food and shelter
Community involved in the project. Source: Lüthi et al. 2009
Participatory Decision Making
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3. Case study: Implementation of HCES Planning
Approach in Hatsaday Tai, Vientiane, Laos
Main Outputs
• Construction and rehabilitation
of 300 m of
stormwater drainage
• Construction of 3 wastewater
treatment
systems
• Implementation of a solid
management
concept
Storm water drainage. Source: Lüthi et al 2009
• Definition of management
regulations
Total planning and implementation costs amounted to US$ 263 per beneficiary
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3. References
•
Lüthi C, Morel A, Kohler P, Tilley E. (2009): People’s Choice First. A 4-Country Comparative Validation of the HCES Planning
Approach for Environmental Sanitation. NCCR North-South Dialogue 22. Bern, Switzerland: NCCR North-South.
•
WAGENINGEN UR, PPM&E Resource Portal (2010): Participatory Planning Monitoring & Evaluation, Managing and Learning for
Impact in Rural Development. URL: http://portals.wi.wur.nl/ppme/?Home [Accessed: 27.05.2010]
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“Linking up Sustainable Sanitation,
Water Management & Agriculture”
SSWM is an initiative
supported by:
Compiled by:
Participatory Decision Making
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