Girl Scouts of Virginia Skyline Council
EVENT PUBLICITY REQUEST
for programs, camps, meetings, trips & trainings
to publicize in The Sky’s the Limit & on the web calendar and to register by eBiz
Name of person submitting form:
Account #: 01-
E-mail:
Day phone #:
-
(project code
)
-
After completing the event publicity request, please email to BOTH of the following staff:
design&gsvsc.org
[email protected]
(The Sky’s the Limit & website calendar)
(registration via eBiz)
EVENT NAME:
EVENT TYPE (choose only one category):
Camp (choose only one subcategory):
day camp
family camp
twilight camp
other:
resident camp
troop camp
Girl Program Activities (choose only one subcategory):
art & theater
college & career exploration
community service
financial literacy
healthy living & relationships
product sales
sports
STEM (science, technology, engineering & math
environmental awareness
recruitment
other:
Family (choose only one subcategory):
art & theater
college & career exploration
community service
financial literacy
healthy living & relationships
product sales
sports
STEM (science, technology, engineering & math
environmental awareness
recruitment
other:
Travel (choose only one):
international
national
regional
Adult Learning (choose only one subcategory):
aquatics
conference
leadership essentials
outdoor
volunteer training
other:
Other Events (choose only one subcategory):
fundraising event
meeting
Program Pathway:
camp
Region where event is taking place:
event
series
Northwest
travel
Northeast
CPR/first aid
product sales
enrichment
specialty
tickets
other:
virtual
Southwest
Southeast
For extra workshops/breakout sessions or several fees to be collected, please submit additional worksheets.
Enclosed/attached are photos for use on the web calendar. Be sure that all individuals in the photo have signed a photo
release form either on their membership form or on the GSVSC Photo Release Form.
Enclosed/attached are additional items that need to be sent to participants when registration closes.
DESIGN REQUESTS: flyers, posters, postcards, bookmarkers, etc.
[email protected] or 540-777-5119
NEWS RELEASE REQUESTS: newspaper, radio, TV, media web calendars, Facebook, etc.
[email protected] or 540-777-5113
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FOR BASIC PROGRAMS/CAMPS/MEETINGS/TRIP/TRAININGS
YOUR ENTRY
(in the space below, list the event name & then tab to the next line to write a brief description)
Participants may attend as individuals only.
Participants may attend with troops only.
Participants may attend as individuals or troops.
Participants may attend as individuals (with sponsor/adult/parent) or troops (with appropriate # of leaders/adults). Parent/guardian or leader will need to stay
during the program.
Who:
Date:
Time:
Place:
Fee: (fill-in where applicable) $
Min/Max: (fill-in where applicable)
Patch Included:
Registration Opens:
Registration Closes:
Financial Assistance Deadline:
To Register:
Questions:
Note:
for girls; $
for adults; $
/
for girls;
/
for tag-alongs
for adults;
/
for girls & adults
FOR TRAININGS WITH SESSIONS
YOUR ENTRY
(in the space below, list your event name & brief description; then delete out the participation levels you DO
NOT want, leaving the one you do want)
Who:
Fee:
Min/Max:
To Register:
Note:
For each session include the following:
Region, Date, Time, Location, Min/Max, Reg. Opens, Reg. Closes, Questions
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ENTRY INSTRUCTIONS
(please look over the most recent The Sky’s the Limit to assist you with creating your event entry)
Event Name
Short Event Description (2-4 brief sentences)
Participation Level (choose one only):
 Participants may attend as individuals only.
 Participants may attend with troops only.
 Participants may attend as individuals or troops.
 Participants may attend as individuals (with sponsor/adult/parent) or troops (with appropriate # of
leaders/adults). Parent/guardian or leader will need to stay during the program.
Who: use only the initials for Daisy (D), Brownie (B), Junior (J), Cadette (C), Senior (S), and Ambassador (A) and
write out “Adults”
Date: day of week, date, year
Time: capitalize AM or PM; no zeros for hourly time (i.e. 1-5 PM)
Place: name of place, street address & city or town (directions should be sent with confirmation or follow-up
e-mail)
Fee: include all applicable fees — girls, adults, early registration or late registration fees and if the fee includes
extras (T-shirt, patch, etc.); if there is an additional fee for extras, then please include ALL details within this
area.
Min/Max: include girls & adults; if separate min/max for adults vs. girls, indicate that.
Patch Included: yes or no; if yes, include patch name
Registration Opens: date, year
Registration Closes: date, year
Financial Assistance Deadline: date, year
To Register: Register online or send (insert all necessary program/health forms) and fee (insert checks made
payable to) to:
Questions: contact name, phone # and e-mail
Note: if you have a separate refund/cancellation policy then include here; if using GSVSC’s policy then leave
blank. Include any special items regarding payment or event details. PLEASE DO NOT INCLUDE items that you
would include in a sign-up confirmation e-mail/letter – what to bring, wear, directions, etc.
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SAMPLE ENTRY
(in the space below, list the event name on one line and then tab to the next line to enter a brief description)
Girl Scout Day at Douthat State Park
Make plans to attend the annual Girl Scout Day at Douthat State Park. Participate in workshops and activities
focused on the great outdoors. Bring a picnic lunch, cook out or make reservations at Douthat Lakeview
Restaurant. Program, parking and patch are included in the fee.
(check ONLY 1 BOX indicating the participation level)
Participants may attend as individuals only.
Participants may attend with troops only.
Participants may attend as individuals or troops.
Participants may attend as individuals (with sponsor/adult/parent) or troops (with appropriate # of
leaders/adults). Parent/guardian or leader will need to stay during the program.
Who: D, B, J, C, S, A, Adults
Date: Saturday, May 5, 2012
Time: 10:30 AM - 5 PM
Place: Douthat State Park, Bath County
Fee: $15 per girl; $15 per adult (if adult wants patch)
Min/Max: 130 girls/200 girls
Patch Included: yes, Douthat State Park Patch
Registration Opens: January 23, 2012
Registration Closes: April 18, 2012
Financial Assistance Deadline: April 2, 2012
To Register: Register online or send Program Registration Form (#2680) and fee to:
Debra Giles, GSVSC
3663 Peters Creek Road, NW
Roanoke, VA 24019
800-542-5905, ext. 108, or [email protected]
Questions: Juliette Low, 540-777-5123 or [email protected]
Note:
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