Slide 1
FastFacts
Feature Presentation
February 01, 2011
We are using audio during this session, so please
dial in to our conference line…
Phone number: 877-468-2134
Participant code: 182500
© 2011 The Johns Hopkins University. All rights reserved.
Slide 2
Today’s Topic
We’ll be taking a look at…
The new education section on all Hire ISRs
The new Hiring - Faculty ISR
Slide 3
Today’s Presenter
David Levy
Sr. ERP Business Analyst
Slide 4
Session Segments
Presentation
Dave will be showing us the new education section that will be
on all Hire ISRs and the new Hiring - Faculty ISR.
During Dave’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask
questions.
Dave will answer as many of your questions as time allows.
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Contact Us
If you would like to submit a question during the presentation or if
you’re having technical difficulties, you can email us at:
[email protected]
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Slide 6
How To View Full Screen
Slide 7
Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a
short survey.
Your honest comments will help us to enhance and improve
future FastFacts sessions.
Slide 8
The New Education Section
and Hiring – Faculty ISR
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Agenda
Today, we’ll be taking a look at:
The new education section and the Hiring – Faculty ISR. The topics
will include:
The new education section on all Hire ISRs
The new Hiring – Faculty ISR
Slide 10
New Education Section
Slide 11
New Education Section
Recently the new education infotype (9022) was added to the
system.
In order to make sure this infotype is populated at the time
an employee is hired, we are adding a new Education section
to ALL Hire ISRs.
The new section will be set up as a table to allow the initiator to
enter as much education information as they have.
Slide 12
New Education Section (cont.)
The initiator will be required to fill in the Degree field on the first
line, but no other information will be required since not all
employees will have multiple lines of information.
For any employees with a high school diploma or less there is
a selection of No Degree in the Degree field.
At the time this new section is introduced, the Highest
Degree field will still be on the ISR. It will no longer be
required so can be left blank.
That field will be removed during the next phase of
changes.
Slide 13
New Education Section (cont.)
The new Education section contains the following fields which
match those on the education infotype:
Abbreviation
Field Name
Definition
Degree
Degree
The degree earned. There is an option for
No Degree.
Deg Yr
Degree Year
The year the degree was awarded.
YrsEd
Year of Education
Only filled out when No Degree is chosen
for Degree. This shows the education
attained. The options are:
•< 12 yrs High School
•College/No Degree
•High School/Ged
Slide 14
New Education Section (cont.)
The new Education section contains the following fields which
match those on the education infotype:
Abbreviation
Field Name
Definition
Inst
Institution
The institution where the degree was
attained.
Cntry
Country
Country where the institution is located.
This is display only and is populated
automatically.
Branch 1
Branch Of Study 1 Major field of study.
Branch 2
Branch Of Study 2 2nd Major/Minor field of study.
Slide 15
New Education Section (cont.)
Below is a screen shot of the Education section:
The Degree field in
the 1st line is
always required.
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The New Hiring – Faculty ISR
Slide 17
The New Hiring – Faculty ISR
The new Hiring – Faculty ISR was created to communicate all
hire related activities for all faculty members.
The Hiring – Part Time Instructors ISR will be removed from
the ISR menu and those hires will now be performed on the
Hiring – Faculty ISR.
The Hiring – Faculty ISR is identical to the other Hire ISRs
except that it contains a faculty data section that will need to be
filled out for all faculty hires.
The Faculty Data section is identical to the Faculty Data infotype
with one additional field called Appt. End Date.
This date will be needed for the end date on the Faculty
Data infotype.
Slide 18
The New Hiring – Faculty ISR (cont.)
The New Faculty Data section
The new Faculty Data section will contain all of the information
needed to populate the Faculty Data infotype.
This section will need to be filled out for all hires on this ISR.
The fields that are required depend on the Tenure Status
entered.
A job aid will be posted on the HR Shared Services website
to help identify which fields need to be completed.
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The New Hiring – Faculty ISR (cont.)
The new Faculty Data section will contain the following fields:
Field Name
Definition
Appointment End Date
The date the appointment is
scheduled to end.
Tenure Status
Current tenure status
Tenure Clock Start
Start date for period in which
tenure must be achieved
Tenure Date
Date tenure received
Current Position
Current position title
Current Position Date
Date the current position began
Primary Rank
Display only field that shows the
current job assigned to the Primary
Appointment. Any other
appointments should have the
same rank, with some exceptions.
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The New Hiring – Faculty ISR (cont.)
The new Faculty Data section will contain the following fields:
Field Name
Definition
Current Rank
The current job assigned to the
position. Signifies faculty rank. (i.e.
Professor-FAC, Associate ProfessorFAC, Assistant Professor-FAC)
Current Rank Date
Date when the SAP job became
active.
Divisional Rank
In addition to the rank designated
by the job, each school may wish
to assign a rank, which is
organization specific. (i.e.,
Homewood Professor.)
Divisional Rank Date
Date the divisional rank is granted.
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The New Hiring – Faculty ISR (cont.)
The new Faculty Data section will contain the following fields:
Field Name
Definition
Academic Department
Department which grants the
appointment. This can differ from
the Org. Unit on the Organizational
Assignment Infotype (IT0001)
Leadership Role
The name of the Leadership Role
(i.e., Chairman) in the Academic
Department, if applicable.
Leadership Role Start
The date the role became effective
Leadership Role End Date
The date the role was terminated
Appt. Type
Designates whether this is the
primary appointment
Contract Type
Length of contract
Faculty Track
Research interest track (i.e.,
Education)
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The New Hiring – Faculty ISR (cont.)
N/A
Tenured
Required Fields
•Appointment End
Date
•Tenure Date
•Current Position
•Current Rank/Job
•Academic
Department
•Appointment Type
•Contract Type
Optional Fields
•Divisional Rank
•Divisional Rank/Date
•Leadership Role
•Leadership Role Start
•Leadership Role End
•Faculty Track
Non Tenured
Required Fields
•Appointment End
Date
•Tenure Clock Start
•Current Position
•Current Rank/Job
•Appointment Type
•Contract Type
Non Tenure Track
Required Fields
•Appointment End
Date
•Current Position
•Current Rank/Job
•Appointment Type
•Contract Type
Optional Fields
Optional Fields
•Academic
Department
•Divisional Rank
•Divisional Rank/Date
•Leadership Role
•Leadership Role Start
•Leadership Role End
•Faculty Track
•Academic
Department
•Divisional Rank
•Divisional Rank/Date
•Leadership Role
•Leadership Role Start
•Leadership Role End
•Faculty Track
Joint/Secondary
Appts Only
Required Fields
•Appointment End
Date
•Current Rank/Job
•Current Rank Date
Optional Fields
•Tenure Date
•Current Position
•Academic
Department
•Leadership Role
•Leadership Role
Start
•Leadership Role
End
•Appointment Type
•Contract Type
•Faculty Track
Slide 23
The New Hiring – Faculty ISR (cont.)
An example of a completed Hiring – Faculty ISR:
Slide 24
The New Hiring – Faculty ISR (cont.)
An example of a completed Hiring – Faculty ISR:
The highest degree
field is no longer
required.
Slide 25
The New Hiring – Faculty ISR (cont.)
An example of a completed Hiring – Faculty ISR:
Slide 26
The New Hiring – Faculty ISR (cont.)
An example of a completed Hiring – Faculty ISR:
Slide 27
The New Hiring – Faculty ISR (cont.)
An example of a completed Hiring – Faculty ISR:
Slide 28
Conclusion
The new Education section on the Hire ISRs will allow us
to capture education information on all hires that has been
missing up to this point.
The new Hiring – Faculty ISR, along with the new Faculty
Data section, will allow us to more efficiently hire and
capture appointment information on faculty members.
We hope all the changes that will be rolling out will
continue to make the form more comprehensive and more
intuitive.
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Q&A
We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide
instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were emailed to us
during the presentation.
If there’s a question that we can’t answer, we’ll do some research
after this session, and then email the answer to all participants.
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Thank You!
Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future
FastFacts sessions?
Would you like to be a FastFacts presenter?
Please email us at: [email protected]
Slide 31
Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!