Managing data using
CSPro
SADC Course in Statistics
Introduction
•
•
•
You were exposed to methods of data collection
and statistical methods of data analysis in the
previous sessions of this Training Programme,
that is, in B1,B2 and in some sessions of the
Intermediate Level.
The main objective of this session is to introduce
you to CSPro as a software used in managing
data.
Managing data, generally involves transferring
data from the questionnaire (paper) to the
computer. This process entails:
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Introduction cont’d
1. Editing of questionnaires: There is need to edit
questionnaires,
that
is,
checking
for
completeness, accuracy, and consistency.
This process is sometimes called data cleaning.
Note that, editing is done both in the field by
enumerators and when the questionnaires get to
the Office by Office staff.
2. Coding: This involves putting responses into
categories and this applies mostly to
questionnaires containing open-ended questions.
This therefore implies that coding is not
necessary in cases where questionnaires with
closed-ended questions have been used.
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Introduction Cont’d
3 Keying in the data into a computer:
This involves punching in data into a computer
using Spreadsheets, such as EXCEL or data base
programs like ACCESS, and a purposively
designed software such as CSPro. Excel, though
commonly used in most NSOs, is not suitable for
surveys/censuses or large data sets.
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What is CSPro?
• It is an acronym
Processing System
for
Census
and
Survey
• The software was jointly developed by the U.S.
Census Bureau, Macro International and Serpro
SA.
• Development of the software was funded by the
U.S. Agency for International Development.
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Features of CSPro
• It combines the features of an Integrated
Microcomputer Processing System (IMPS) and the
Integrated System for Survey Analysis (ISSA) in a
Windows environment.
• It doesn’t run under other operating systems such
as Linux or Mac OS.
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Who needs CSPro?
•
Individuals and institutions that collect, analyze,
and publish census and survey data.
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What is it used for?
– It is a software package used to process data
from censuses and surveys, both large or
small.
– Used for entry, editing, tabulation and
dissemination of census and survey data.
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Where can it be obtained?
– CSPro is in the public domain.
– This means that it is available at no cost and
may be freely distributed.
– Available for download at
www.census.gov/ipc/www/cspro
– One must register to download the software.
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What are CSPro’s capabilities?
•
The software is capable of doing the following;
– Process census and survey data
– Enter, modify and verify data
– Manipulate data files
– Tabulate data
– Create thematic maps
– Use and share external files
– Examine data files
– Interactive editing
– Examine results of editing
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CSPro Modules
•
CSPro comes in the following modules:
–
–
–
–
Data entry applications
Batch edit applications
Cross Tabulation applications
Tools
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Installing CSPro on your PC
•
There are two ways of doing this:
1. Install from a CD/DVD
2. Install a file that has already been downloaded
from the website.
In your case, a CD/DVD has been provided
for this Exercise so option 1 becomes
applicable.
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Installing CSPro from a DVD
Instructions to follow:
Watch the demonstration about how to
install CSPro.
1. Place CD/DVD in the CD-ROM drive
2. Wait for some seconds for the installation
programme to launch.
3. Follow the step by step set up process outlined
through a series of dialogue boxes.
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Points to note
Take note of the following:
• Language for installation
During installation you will be presented with
a language screen that will give the option to
choose a language of operation.
Depending on the country of origin, choose either
English, French, or Portuguese, from the given list of
languages, after which you click NEXT.
Note that CSPro menu options, dialogue boxes and
the help system are only available in English.
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Points to note cont’d
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Selecting components for Installation
This allows you to select parts of CSPro to install
e.g.
1. CSPro (all components)
2. Data entry operator
3. Data dissemination
4. Custom installation
Since you want to install all the components of
CSPro, option 1 will be appropriate for you.
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Uninstalling CSPro
Use the following steps:
1. From the start button, select settings and then
control panel.
2. Select add/remove programmes.
3. From the list of currently installed programmes,
select CSPro 3.3.
4. Click change/remove button.
5. Select the type of installation, click remove and
then next.
6. Click OK
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Resources
•
www.census.gov/ipc/www/cspro
•
Demonstration on how to install CSPro on your
PC
•
PowerPoint presentation on CSPro
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