Application for Financial Assistance
Clubs and Organisations
2017 – Round 1
APPLICATIONS CLOSE
WEDNESDAY 10 MAY 2017
Completed applications should be forwarded to:
General Manager
Burnie City Council
PO Box 973 (80 Wilson Street)
BURNIE TAS 7320
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During 2016/2017, Rounds One and Two saw seventeen (17) community clubs and
organisations receive financial assistance. Successful applicants were:

Burnie United Football & Sporting Club ($3,478) – to purchase a defibrillator,
refrigerator, 30 training balls and new training nets.

Burnie Musical Society ($4,748) – to install more efficient heating at St Wilfred’s Hall in
Montello.

Youth & Family Community Connections ($5,000) – to upgrade kitchen facilities at
Burnie venue.

Koori Kids ($400) – NAIDOC School Initiatives.

Burnie School for Seniors ($1,153) – to purchase a wireless microphone and receiver, a
lockable storage cupboard and a laser printer.

South Burnie Bowls Club ($15,000) – for Amenities shed.

Make-A-Wish Burnie Branch ($2,697) – to assist with the costs to run the Home and
Garden Show.

Loxley Archers ($3,638) – to purchase a shipping container and enclosed trailer to
transport equipment to community events.

Burnie Sports Centre Committee ($2,600) – to purchase two laptops and eight sets of
badminton nets.

City of Burnie Cycling Club ($3,974) – to purchase four new track bikes and parts for
maintenance.

Burnie Surf Life Saving Club ($6,500) – to purchase a powerful searchlight for rescues.

Cradle Coast Outrigger Canoe Club ($886) – to purchase 20 chairs, 4 tables and TV.

Burnie Arts Council ($2,200) – to develop a website providing global access to arts and
cultural events taking place in Burnie.

Special Children’s Christmas Party ($1,500) – provide 16 spots for disadvantaged
children in Burnie.

Burnie Carols by Candlelight ($4,500) – to assist with costs for sound and lighting.

Burnie Athletic Club ($3,000) – to assist with costs for TV promotion of New Years Eve
event.

Cooee to Camdale Coastcare ($2,117) – to assist with costs for clothing, telephone and
equipment.

Burnie Amateur Swimming Club ($1,666) – to assist with costs at Aquatic Centre for
swimming event.

Australian Red Cross ($864) – to assist with costs at the Waste Management Centre.

Launceston City Mission ($1,000) – to assist with costs at the Waste Management
Centre.
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Introduction
The Burnie City Council’s Financial Assistance to Clubs and Organisations Policy is limited to
clubs and organisations either located in Burnie or which have substantial membership from
Burnie residents and which offer benefits to the people of Burnie, (Note: Financial Assistance
may be made to Regional/District organisations for distribution to sub or local branches where
this situation applies) who are able to establish a need for financial assistance.
In addition to the grants program, individuals who are selected to represent Tasmania or
Australia at events like conferences, seminars and sporting championships are eligible to apply
for a $100 contribution toward their expenses. Applications for the State Representatives
program can be made at anytime, please note that it is a requirement by Council that any
requests for sponsorship must complete the ‘Application for Financial Assistance Grants for
Individuals representing Tasmania or Australia in National or International events’ and be
accompanied with a letter from a State/National body advising of your selection.
Important Information
1. The grants program is open to all not-for-profit clubs and organisations that have planned
community projects in the Burnie Municipality to occur during the 2017/2018 financial year.
2. A club or Community organisation may only apply for Financial Assistance every three years
(if initial application was successful).
3. Funding will not be considered for payment of salaries or rent.
4. Assistance is made on a year to year basis and will not be ongoing. Applications must be
made annually.
5. Financial assistance will generally not exceed $7,500.
6. Applications for Financial Assistance in excess of $10,000 and/or or a capital works nature
which are assessed as worthy of further consideration will be either recommended for
budget deliberation or submitted to Council with a recommendation.
7. All applications will be collated and presented for approval at the next Council meeting,
letters will be sent to applicants advising of outcome.
Application checklist:
If all information requested is not supplied or the Assessment Criteria is not addressed, funding
will not be considered.
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All questions answered.
Most recent audited financial statement.
Estimated budget for the project listing all sources of income and expenditure.
Included quotes and estimates for items to be purchased or work to be undertaken.
Copy of organisation’s current strategic plan or priorities.
A site plan, quotations and the necessary building approvals if the project is for a
building or the construction of any facilities.
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Applicant Details
Name of Organisation:
ABN: Yes  No 
(if Yes please advise)
Contact Person:
Position Held:
Mailing Address:
Contact Phone:
Email:
Name of Project:
1) Project Details
a) Outline of project requiring funding (attach further information if necessary):
b) Why is this project important?
Signed:
Date:
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2) Budget Summary
Any headings on this financial statement can be amended to reflect your project, please ensure quotes and
estimated are attached to application.
Estimated Total Project Costs
Equipment Purchases
$
Furniture and Fittings
$
Building Works/Improvements
$
Contractors/Wages
$
Other (please specify)
$
A) Total Expenditure on Project
$
Proposed Method of Financing
Organisations’ Contribution Cash
$
Materials
$
Land
$
Sponsorship
$
Other (please specify)
$
B) Funds provided by the organisation
$
C) Assistance sought from Council
(A - B = C) $
a) Is your organisation incorporated? Yes  No 
If NO, who will be responsible for administration of any funds allocated through the
programme?
b) Will the project/programme be ongoing? Yes  No 
If YES, will the project/programme be self supporting after the first year? Yes  No 
Please provide details:
If NO, how will it be funded?
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FUNDING OBJECTIVES AND ASSESSMENT CRITERIA
Each application will be assessed and compared with competing applications using the
following criteria:3) Target Area
Financial assistance is limited to clubs and organisations located in Burnie or who have
substantial membership from Burnie residents and who offer benefits to the people of Burnie.
a) Is your club or organisation located in Burnie? Yes  No 
If not, where is it located?
b) How many members does your club/organisation currently have?
Approximately how many of these are Burnie residents?
c) Does your project specifically target people in Burnie? Yes  No 
If not, then who does it target?
4) Target Population
Council is committed to assisting a quality of life that meets the needs of its residents, workers
and visitors. Please briefly discuss the following:a) Who does your club or organisation target? (eg. young people, seniors, migrants etc)
b)
How many people will likely benefit from your project both directly and indirectly?
c)
How will your project benefit the community overall?
5) Level of Funding
a) How does the funding requested relate to the potential impact/benefit of your project?
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b) What is your club or organisation’s financial and in-kind commitment to the project?
c) How realistic is the budget?
d) How realistic is the project timeline? (if applicable)
e) Have you investigated other possible sources of funding for this project?
f) Have you received funding from Council before? Yes  No 
If yes, what was the funding used for?
6) Management and Administration
a) Describe how this project links with your club/organisation’s overall strategic direction?
b) What is your club or organisation’s level of management skills and experience to effectively
co-ordinate and deliver this project (including financial)?
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c) Describe how the health and safety aspects of the project will be applied?
7) Sustainability
a) How will your project be sustainable after the funding period?
8) Promotion of the Project
a) Describe how your club/organisation will recognise Council’s contribution?
9) Feedback
Council endeavours to continually improve the effectiveness and delivery of the Financial
Assistance Grants program and to ensure that it meets the needs of local clubs and
organisations. Please provide any comments that will assist Council in reviewing this program.
Please review the ‘Application Checklist’ on front page, to ensure that you have supplied the
required information and have addressed the assessment criteria.
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