PIP Preparation for HP-III
HP-III Workshop and wrap-up
meeting @ New Delhi
Feb. 4, 2015
Tentative budget allocations
• PIP budgets requested by the IAs substantially exceed
the availability of funds under HP3. MoWR will provide
budget allocations to IAs . Initial estimates of allocations
were provided during the mission.
• Step 1: Develop a full-scale PIP in line with the real
needs for investment in WRIS/HIS infrastructure and
services, keeping in view that building the optimal
WRIS/HIS system is a long-term process and need not be
fully completed during HP3.
• Step 2: Derive from the full-scale desirable PIP a second,
downscaled Priority PIP, matching the tentative budget
allocations provided.
• The Priority PIP aims to guide prioritizing state activities
under the initial budget allocations, keeping in view
State priorities in water management.
Budget allocations and timing
• Budgets of agencies demonstrating good performance in project
implementation can over time be increased based on savings
from less performing agencies.
• Therefore, all agencies should make at least token budget
allocations (as placeholders) for all budget lines of possible future
importance, to facilitate future budget reallocations.
• It is recommended to divide the budget into two parts: 50% - 60%
for year 1 -4 (stage 1: FY 2016-2019) and 40% - 50% for year 5-8
(stage 2: FY 2020-2023), reflecting the need to procure more cost
intensive hardware during stage 1 of the project and the need to
develop less costly water management tools , studies and
programs in stage 2.
Allocations for project components
• PIPs reviewed tend to focus on installing large numbers of expensive
equipment (component A), building new offices and related facilities,
and funding vehicles and incremental staff cost (component D).
• The goal of HP3 is to build capacity and tools, and to support data
usage for improved water management (components B and C), and
insufficient importance has thus far been given to the utilization and
application of data
• Generally, allocations to components B and C need to be increased and
costs under components A and D may be reduced accordingly.
• Tentatively allocations across components for new States could be in
the range of: 40% for component A, 5% for component B, 15% for
component C, and 40% for component D (usually some new
buildings/offices are required).
• For the existing HP-I/II States the focus should be more on
components C (including an extension of real-time networks for flood
forecasting and other purposes) and less on component D, e.g. 40%
for component A, 5% for B, 30% for C and 25% for D.
Unit cost rates and staff cost
• Incremental staff cost: Limit incremental staff cost mainly to
the cost of temporary staff cost, with a focus on specialist staff
such as IT experts and other professionals for data centres,
chemists for laboratories, temporary data entry staff, etc.
• Filling-up vacancies of existing post cannot be funded.
• As a rule of thumb, cost of incremental staff (sub-component
D5.1) should not exceed 10% of the total budget.
• Unit cost rates: Unit cost rates need to be reconciled with the
rates prepared and distributed by the Bank’s team for guidance
of the agencies. One may deviate from these unit rates, if they
are demonstrably unrepresentative for the State.
• Unit cost rates for individual international and national
consultants are included in the unit rates.
Unit cost rates
HP-3 PIP Pricing
Individual Pricing
Sr
Category
Description
Telemetry
Package
Basic
Accessories
Installation
Cabling
Total
Incl. AMC
(35%), VAT
(12.5%)
4,000
50,000
160,000
360,000
325,000
500,000
420,000
745,000
920,000
625,000
800,000
150,000
6,075
75,938
243,000
546,750
493,594
759,375
637,875
1,131,469
1,397,250
949,219
1,215,000
N/A
60,000
170,000
370,000
95,000
205,000
405,000
125,000
235,000
435,000
125,000
235,000
435,000
425,000
535,000
735,000
200,000
310,000
510,000
240,000
350,000
550,000
91,125
258,188
561,938
144,281
311,344
615,094
189,844
356,906
660,656
189,844
356,906
660,656
645,469
812,531
1,116,281
303,750
470,813
774,563
364,500
531,563
835,313
Climate Sensors/Equipment
1
2
3
4
5
6
7
8
9
10
11
12
Rainfall
Rainfall
Rainfall
Rainfall
Rainfall
Rainfall
Climate
Climate
Climate
Snow
Snow
Civils works
Manual SRG
Rain Gauge Bucket
Rain Gauge Bucket + RTU2
P1 (GSM)
Rain Gauge Bucket + RTU2
P1 (VSAT)
Rain Gauge Bucket + RTU1
P2 (GSM)
Rain Gauge Bucket + RTU1
P2 (VSAT)
Automatic Weather Station (AWS), no Raingauge
Automatic Weather Station (AWS), no Raingauge
P3 (GSM)
Automatic Weather Station (AWS), no Raingauge
P3 (VSAT)
Snow gauge + snow depth + temp
P4 (GSM)
Snow gauge + snow depth + temp
P4 (VSAT)
Civil works AWS with telemetry
4,000
50,000
160,000
360,000
325,000
500,000
400,000
745,000
920,000
625,000
800,000
150,000
20,000
Surface Water Sensors/Equipment
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Water level
Level Sensor Ultra sonic 5 Mtr
Level Sensor Ultra sonic 5 Mtr
Level Sensor Ultra sonic 5 Mtr
Level Sensor Ultra sonic 10 Mtr
Level Sensor Ultra sonic 10 Mtr
Level Sensor Ultra sonic 10 Mtr
Level Sensotr Ultrasonic 15 Mtr
Level Sensotr Ultrasonic 15 Mtr
Level Sensotr Ultrasonic 15 Mtr
Float type ( Shaft Encoder)
Float type ( Shaft Encoder)
Float type ( Shaft Encoder)
Float type ( Shaft Encoder) + Stilling Well
Float type ( Shaft Encoder) + Stilling Well
Float type ( Shaft Encoder) + Stilling Well
Radar 30 Mtr
Radar 30 Mtr
Radar 30 Mtr
Radar 50 Mtr
Radar 50 Mtr
Radar 50 Mtr
P5 (GSM)
P5 (VSAT)
P6 (GSM)
P6 (VSAT)
P7 (GSM)
P7 (VSAT)
P15 (GSM)
P15 (VSAT)
P15 (GSM)
P15 (VSAT)
P8 (GSM)
P8 (VSAT)
P9 (GSM)
P9 (VSAT)
45,000
170,000
370,000
80,000
205,000
405,000
110,000
235,000
435,000
100,000
235,000
435,000
100,000
535,000
735,000
180,000
310,000
510,000
220,000
350,000
550,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
5,000
10,000
10,000
5,000
310,000
10,000
5,000
5,000
10,000
5,000
5,000
10,000
5,000
Unit cost rates
HP-3 PIP Pricing
Telemetry Package Pricing
Package Type
Climate Packages
P1 Rain Gage - RTU2
P2
Rain Gage - RTU1
P3
AWS
P4
Snow Gage, Snow
Depth, Temperature
Sensor 1
Bucket
50,000
Bucket
50,000
AWS Devices
420,000
Snow gage
350,000
Sensor 2
Bucket
50,000
RTU Type
Power
Source
Control
Interface
RTU2
60,000
RTU1
200,000
RTU1
200,000
RTU1
200,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
RTU2
60,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Solar
35,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Standard
15,000
Unit Price
(Rs)
160,000
300,000
720,000
600,000
Telemetric
Method
Unit Price
(Rs)
With
AMC
(+35%)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
160,000
360,000
325,000
500,000
745,000
920,000
625,000
800,000
243,000
546,750
493,594
759,375
1,131,469
1,397,250
949,219
1,215,000
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
GSM
VSAT (XC Band)
170,000
370,000
205,000
405,000
235,000
435,000
310,000
510,000
350,000
550,000
490,000
690,000
360,000
560,000
400,000
600,000
540,000
740,000
258,188
561,938
311,344
615,094
356,906
660,656
470,813
774,563
531,563
835,313
744,188
1,047,938
546,750
850,500
607,500
911,250
820,125
1,123,875
Surface Water Packages
P5
P6
P7
P8
P9
P10
P11
P12
P13
AWLR: Ultrasonic (5m)
Ultrasonic (5m)
60,000
AWLR: Ultrasonic (10m) Ultrasonic (10m)
95,000
AWLR: Ultrasonic (15m) Ultrasonic (15m)
125,000
AWLR: Radar (30m)
Radar (30m)
200,000
AWLR: Radar (50m)
Radar (50m)
240,000
AWLR: Radar (100m)
Radar (100m)
380,000
AWLR + RG: Radar (30m) Radar (30m)
200,000
AWLR + RG: Radar (50m) Radar (50m)
240,000
AWLR + RG: Radar (100m) Radar (100m)
380,000
Bucket
50,000
Bucket
50,000
Bucket
50,000
170,000
205,000
235,000
310,000
350,000
490,000
360,000
400,000
540,000
AMC, taxes, contingencies and price escalation
• AMC and insurance for new equipment: It has been decided to
include two years warranty and 5 years mandatory AMC in the bid
documents. The average period of AMC to be paid by agencies
during the project period will be less than 5 years.
• 35% extra cost for O&M of the equipment (5 years @ average of 6%
for AMC and 1% for insurance) is included in unit rates.
• Extended warranty may be another option. AMC is part of the
bidding document and contract, and costs of AMC may be added to
the cost of ‘Goods’ instead of ‘Operation Cost’.
• Taxes: For the purpose of budget estimation 12.5% is added for
VAT/service taxes to the unit rates.
• Since basic cost are increased with 35% for AMC, only 1/1.35 = 74%
of total cost are disbursed upfront, e.g. in year 2. Warranty will cover
years 3 and 4 and AMC (0.35/1.35 = 26%) will be paid in years 5 and
beyond. This 26% of the total cost thus needs to be allocated to years
5 to 8 (6.5% of total cost each year).
• Contingencies and price escalation: Ten (10%) should be added for
contingencies and price escalations “at the bottom” of the cost table.
Model PIP for a medium to large State
New State: WRD
New State
N
Allocations (lakhs Rs)
Rec
Importing Instructions
Tabular Summary
A
41.3%
Rs 4301.9
JMetric 41.3%
B
2.3%
Rs 237.8
JMetric 2.3%
C
30.7%
Rs 3199.0
JMetric 30.7%
D
25.6%
Rs 2669.0
JMetric 25.6%
100 Cr Rs
SubComp
A1
A2
A3
B1
B2
B3
C1
C2
%
84.4%
4.5%
11.0%
42.1%
15.9%
42.1%
78.1%
21.9%
D1
D2
D3
D4
D5
53.1%
11.8%
13.1%
3.5%
18.6%
PV (2015)
(+10% Contingency)
104.1 Cr Rs
114.5 Cr Rs
Components
D, 25.6%
A, 41.3%
C, 30.7%
B, 2.3%
Model PIP for a medium to large State