Guide for Team Managers, Coaches and Administrators
Welcome to TeamPages!
This is a guide that will help you get started with your TeamPage as a coach, manager, or team
administrator. We will show you step by step:
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2.
3.
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How to join your TeamPage from an email invitation
How to create your personal profile
A brief summary of your personal Account Settings
How to opt-in for SMS Notifications and Team Text Messaging
How to sync your TeamPages Calendar with Google Calendar or Outlook
General tour of your TeamPages’ features/functions
Team Administration:
Overview of Team Settings
Building your Team Rosters
Scheduling Events
By the end of this guide, your TeamPage will be ready to rock and go live. Thank you for choosing
TeamPages, the leader in easy-to-use sports websites!
Sincerely,
The TeamPages Family
© 2006-2011 TeamPages Inc. All Rights Reserved.
Joining your TeamPage from an email invitation:
Typically your coach or manager will send out email invitations to players and parents to join your
official TeamPage. If you have yet to receive the email invitation, simply coordinate with your coach
and/or manager to resend the invitation or to update your email contact information.
Note: Currently, you can only have 1 TeamPages account associated with a single email address. So both
a parent/child will require a separate email invitation sent to a separate email address. It is common for
a child is to be too young to have email access; in this case we suggest that the parent’s email address be
used instead for the email invitation. Please coordinate with your coach/manager to update your email
information for your parent/child if needed.
Once the invitation has been sent, you should find an email with the subject: “Check out our new Team
Website for [Your Team’s Name]
1.
To accept the invitation to join your official TeamPage: select the highlighted link:
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2.
You will be brought to a TeamPages signup page and will be asked to create your desired
password.
Note: your name and email address are already provided by the Team Administrator and your
email address will be your login id. Also, you should see the green “Join My Team” button which
will allow you to join your official TeamPage.
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3.
Once you have successfully signed into your TeamPages account, you will be presented with a
notification requesting for you to accept your Team’s invitation. If you do not see the
notification for the Team Invitation, as in the screenshot below, you can find it under “My
Notifications” in your top black navigation bar.
To join your team, hit accept:
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4.
Once you’ve accepted your Team Invitation, you’ll be brought to your personal profile page. A
few things to note here:
i)
ii)
iii)
iv)
To navigate to your personal profile at any time, simply go to your My Profile tab
Your account settings will allow you to manage your personal account, i.e. password
updates, determining your privacy settings etc (we’ll get into more detail later on)
Hit Edit to update your profile and upload your photo
You should find your TeamPage listed in the teams section
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Creating your Personal Profile:
1) Select the Edit function to begin updating your personal profile information
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2) This will take you to your Contact Information located in your Account Settings:
Note that providing any contact information is optional
Any contact information that you enter here will be viewable by your teammates , unless
otherwise specified in your Privacy Settings (also located in your account settings)
To subscribe to SMS Notifications (where you’ll receive SMS notifications for game reminders
and Team SMS messages) enter your cell phone info in the area below (we’ll get into the steps
to subscribe to SMS messaging later on)
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3) To upload your personal photo, go to Profile Info in your Account Settings:
Choose your image file from your hard drive. Your photo should be in the standard image
formats: JPEG, GIF, PNG
Enter your name as you want it to appear in the main header of your personal profile page, as
well as on your team’s roster
Be sure to hit the green Save button when finished
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4) Your Bio Information:
Treat this section as your own online player card where you can include your sports
history/background for others to see
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Account Settings:
As you’re now familiar, your Account Settings can be found from your Personal Profile page. Go to your
Account Settings to manage:
The content/info on Personal Profile Page
o Profile Information
o Contact Information
o Bio Information
Your team memberships
The layout of your Personal Profile Page
Privacy Settings
Notification Settings
Your TeamPages Account
Here’s a brief summary of each of your Account Settings:
1) For details on Profile Information, Contact Information, Bio Information please see the previous
section on Creating Your Personal Profile
© 2006-2011 TeamPages Inc. All Rights Reserved.
2) Teams
View all the teams to which you belong
You can also leave a TeamPage if you so choose. This will effectively remove you from the that
team’s roster as well as discontinue any communications from that team (i.e. emails, SMS
messages)
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3) Widgets
Determine which widgets/pieces of content you want visible on your Personal Profile page
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4) Privacy Settings:
Determine who can view specific parts of your Personal Profile using the drop-down menu
You can choose from the following options:
o League Members (only applies if your team is apart of a league)
o Everyone
o Friends and Teammates
o Just me
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5) Notification Settings:
With TeamPages, you can receive email and SMS notifications whenever a specific action takes
place with your:
o Personal Profile
o TeamPage
o Scheduled Events
Determine which Email/SMS notifications you’d like to receive by selecting the appropriate box
© 2006-2011 TeamPages Inc. All Rights Reserved.
6) Account Management:
Update your password
Deactivate your TeamPages account
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SMS Notifications and Team Text Messaging
A great feature with TeamPages is the ability to receive team SMS notifications for your scheduled
events as well as team text messages.
Note: SMS Text Messaging is a feature offered with our Team-Pro accounts. Please visit
www.teampages.com/team_pricing for more details.
To subscribe to SMS Notifications and Team Text Messaging:
1. Go to your Account Settings/Contact Information:
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2. In the SMS information section, enter your cell phone number and select your service provider
using the drop-down menu. Hit Save when finished:
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3. You’ll notice that your SMS information requires verification. To complete the SMS opt-in:
Text the message “teampages” to the number 82442
You will receive a message from TeamPages indicating that you have successfully subscribed to
SMS messaging
4. To finalize your SMS opt-in, select the following link to send yourself a test text message:
© 2006-2011 TeamPages Inc. All Rights Reserved.
5. Once your SMS Information is Enabled, you have successfully opted-in for SMS Messaging:
Notification Settings:
Once you have successfully opted-in for SMS messaging, you might want to have a look at your
Notification Settings – this will allow you to choose when you want to receive SMS notifications (as well
as email notifications)
Access your Notification Settings from your Account Settings:
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Note your default settings for both email and SMS notifications. Thus for SMS, you will
automatically receive an SMS notification for:
o Game Reminders
o Practice Reminders
o Other Event Reminders
What does this mean?
o Your coach/manager has the option of scheduling game reminders. For instance, he/she
may want to send you a reminder 1 day prior to your scheduled game/event. In this
case, you will receive an SMS notification (as well as email according to the above
settings) reminding you of your scheduled game/event 1 day in advance.
Control which notifications you want to receive using the check-box provided
Note: Receiving SMS Notifications is different from receiving Team SMS Messages:
o
o
SMS Notifications - can be received when (depending on your Notification Settings):
o Someone on your team sends a team text message
o Game/Practice/Event reminders are scheduled
Team SMS Messages - will be received when:
o Your team’s coach, manager, or administrator sends a team-wide SMS Message.
© 2006-2011 TeamPages Inc. All Rights Reserved.
© 2006-2011 TeamPages Inc. All Rights Reserved.
Sync your TeamPages Calendar with Google or Outlook
TeamPages makes it easy to organize your sports and personal life. If you’re hooked-up with a Team-Pro
account you’ll have the added feature of syncing your TeamPages Calendar with Google or Outlook.
To sync your TeamPages Calendar:
1.
Go to your personal TeamPages calendar (found in My Calendar) and select the Subscribe
option:
2.
Select the option View entire link for copying to clipboard. This will provide you with
webcal://...ics link:
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3.
Now use this webcal://..ics link to subscribe to your TeamPages calendar using Google or
Outlook.
a) In Google
o
Add a new Calendar by URL:
o
Paste the webcal://...ics link from your TeamPages Calendar into the URL field below. Hit Add
Calendar:
© 2006-2011 TeamPages Inc. All Rights Reserved.
b) In Microsoft Outlook:
o
o
o
Select the link for Internet Calendar Subscription
You will be prompted to Add an Internet Calendar to Outlook – enter your TeamPage
webcal://...ics link here
For more info on how to sync your TeamPages calendar with Outlook:
http://office.microsoft.com/en-us/outlook-help/view-and-subscribe-to-internet-calendarsHA010167325.aspx#BM2
© 2006-2011 TeamPages Inc. All Rights Reserved.
Your Official TeamPage:
To go to your TeamPage from your Personal Profile:
Go to My Teams, located in your top black navigation bar
Here’s a Tip! The top black navigation bar will allow you to navigate to areas specific to your
personal profile page
Or select your team from your list of teams on your personal profile page:
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Here’s a brief overview of your TeamPage:
The first thing you’ll want to familiarize yourself with is your Team Navigation Bar:
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Your Top Navigation Bar will allow you to access the various parts of your TeamPage:
o Your TeamPage: your team’s home page
o Team Calendar: to view all of your team’s games, practices and events
o Roster: to view all the members of your team including: coaches, managers, parents and
other teammates
o Scoreboard: to view all of your scheduled games, past and present as well as all past
scores
o Stats: compare your stats with other teammates
o News: a complete list of all of your team’s news and announcements
o Documents: you can find team related documents
o Photos: you can view and download any of your teams photos
o Videos: watch all of your team’s highlights, bloopers, and game winning moments
o Communication: this is generally reserved for Team Managers, Coaches and
Administrators to send important team communications via email or SMS. Please speak
with your team manager and/or coach about using this feature
o Attendance: to confirm your attendance for all future games
© 2006-2011 TeamPages Inc. All Rights Reserved.
Team Administration:
As your team’s coach, manager, or administrator, you would have been granted administrative status
for your TeamPage by either another team administrator, or your club/league administrator
Being a Team Administrator will allow you to
Add/edit/remove content :
o Including team scheduling and roster information
Customize your TeamPage’s settings
How do I know if I’m a Team Administrator?
You’re a Team Administrator if:
a) You have the ability to Add/Edit content on your page, such as:
o
o
o
o
Photos
Videos
News and Announcements
Documents
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To Add/Edit content, find these functions in the top-right corner of their respective
windows/widgets on your TeamPage, or by using your top white navigation bar
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b) You have access to your team’s Settings:
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Team Settings:
Your team Settings are where you want to live when it comes to managing your TeamPage. Generally,
with your team Settings you have the ability to:
Customize the look and feel or your TeamPage
Add other Team Administrators
Determine your TeamPage’s Privacy settings
Note: that the location of your Team Settings is similar to that of your Account Settings. To manage your
personal profile and your TeamPages account, go to your Account Settings; to manage your TeamPage,
go to your Team Settings.
Here’s a brief overview of each of your Team’s Settings:
Team information: Edit your team’s information including:
o The name of your TeamPage (as it appears in the top Banner)
o Website address (which will have the extension of .teampages.com
o Team Logo: upload your team’s logo into the banner area
o Customize your background, banner and link colours
Banner & Background: Upload your banner and background images to give your page a real
customized look and feel
Admin Privileges: Add additional team administrators for your TeamPage
© 2006-2011 TeamPages Inc. All Rights Reserved.
Pages and Links: Create custom pages and links that you can place in the side navigation of your
TeamPage and make available to your Team and the general public:
Widgets: You can determine the visibility and location of your default widgets, i.e. News &
Announcements, Roster, Photos, Schedules etc…You can also add custom widgets like a PayPal
merchant account, a weather tracker, a Twitter Feed etc (note: that adding custom widgets are
a Pro feature and will require a package upgrade). For more on adding custom widgets, check
out http://blog.teampages.com
Sponsor Section: Showcase your team’s sponsors by adding your sponsor’s logos and website
address (associated with our Team Pro Ad-Free packages as well as our Pro Club/League
software)
Season Management: This is an easy way to create a new season for your team so that you can
archive last year’s content and get ready for the next season:
http://blog.teampages.com/2011/05/teampages-community/season-archiving
Privacy: Determine who can access specific content on your TeamPage.
Statistic Tracking: Select the stats that you want to track for your team’s games (if your team is
apart of Club/League, this option will be managed by your Club/League admin)
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Account Management: To view, update, or extend your subscription details for your TeamPage
Delete TeamPage
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Building your Team Roster:
Once you’re familiar with your Team Settings and have established the look and feel of your TeamPage,
the next step is building your Team Roster.
From the Roster section of your TeamPage, you’ll want to Invite a new member:
© 2006-2011 TeamPages Inc. All Rights Reserved.
Two ways to add members to your roster:
a) Via Email invitation:
 An email invitation will be sent which will request for the user to join your
TeamPage. This will require the user to signup for a TeamPages account as well
as create his/her own unique profile page
 In order for you and your team members to fully benefit from using TeamPages
as central communication tool, it is highly suggested that members be invited
via email, and join your TeamPage. This way, they will have the ability to
receive team communication emails/SMS messages such as game reminders,
and other important team information

b) Without an email invitation
 In this case, the user won’t have the ability to officially join your TeamPage
complete with his/her profile, and you won’t have the ability to communicate
with that user using your TeamPage
 If members do not wish to join your TeamPage, you can simply add them to
your roster without an email address. They will still have the ability to view your
TeamPage as a general public viewer. However, they won’t have the ability to
receive team communication emails/SMS messages.
Important!
As you invite members to your roster, note that with
TeamPages you can only invite 1 person using a single email
address. So in the case of adding a parent/child to your roster
you will need to do so using 2 separate email addresses,
[email protected] and [email protected]
It’s fairly common for a child to not have access to email, thus
in this case we suggest using the parent’s email address
instead. In this case the child may be invited to join your
roster as follows: Child Name with [email protected]
© 2006-2011 TeamPages Inc. All Rights Reserved.
Your Roster and Member Status:
o Once you have added members to your roster (via email or not) you will note the
following status’ underneath their name:
 Pending: their email invitation has been sent and still requires their acceptance
 No Email: no email invitation has been sent
o And once a user has accepted the email invitation, their name will become hyperlinked
as in the screenshot below:
Note: You can edit contact information and add a profile photo for your roster members so long
as they haven’t joined your TeamPage. Once a member has officially your TeamPage, all profile
information (including contact info and profile photo) can only be changed by that person.
Simply select the “Edit” function to edit any roster information.
© 2006-2011 TeamPages Inc. All Rights Reserved.
Adding Additional Team Administrators
o Once you have invited people to your roster, you have the option of granting
administrative status to other members
o Simply select the Administrator check-box for the appropriate person:
o Note: by adding administrators, that person will have the same site management
capabilities as you do. So we suggest that you reserve admin status for coaches,
managers, or those entrusted with your site’s content
© 2006-2011 TeamPages Inc. All Rights Reserved.
Scheduling Team Events
To begin scheduling your team’s games, practices and events go to either your team Calendar or your
Schedule widget:
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You have the option to schedule:
Multiple events at one time or;
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Single and recurring events:
Some great features when scheduling a team event:
o Location Maps: Add a location with your scheduled game/event along with a Google
map
o Reminders: notify your team via email and/or SMS prior to game time
o Attendance: keep track of who can make it out to your games in case you any
substitutions are required
o Event Notifications: send all team members and email notifying them of a scheduled
game/event
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Need more help?
1.
2.
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Call us on our toll-free number: 1-800-500-7203
Email us at [email protected]
Visit our Help section, including FAQs and our Forum: http://www.teampages.com/help
© 2006-2011 TeamPages Inc. All Rights Reserved.