Tips in Developing a
Presentation
Organize your Ideas!
Cathy Pierson
IT Liaison
IT Tech Series - http://it.ou.edu
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Tip 1 – Background
Tip 2 – Content/Visuals
Tip 3 – Final Preparation
IT Tech Series - http://it.ou.edu
Tip 1 – Background
Who are you presenting to?
 Audience knowledge level
 Disposition of the audience (friendly,
supportive, neutral, hostile)
What is the room setup?
 A/V equipment
 Staff supply the equipment
 Size of room & font size!
IT Tech Series - http://it.ou.edu
Tip 2 – Content/Visuals
Compare this! One | Two
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Bullet Points Only.
 Sentences are too long!
 Separate slides for each topic.
Test Your Visuals.
Use One Font type
 Are they easy read?
Titles – 42 points
Bullets -32 points
 Simple to follow?
 Do they illustrate your point?
IT Tech Series - http://it.ou.edu
Tip 2 – Content/Visuals
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Seeing makes the most sense
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Use charts and graphs
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Best way to teach
Increase the retention of messages
To illustrate important numbers / figures.
Use the real thing if possible.
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Photos, scanned images
The Most Important Rule: Keep It Simple!
IT Tech Series - http://it.ou.edu
Tip 3 – Final Preparation
Have you finished??
 Who will set up the projector and
connect your laptop?
 Do you have a backup copy of your
presentation on disk?
 Have you practiced?
IT Tech Series - http://it.ou.edu
Good Tips…Master Slides
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Use the Master
Slides
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Setup fonts colors
and sizes
Add Logos or
objects used on
every slide
Add Header and
Footer info
Use Background
Color & Fill Effects
NOTE: Dark Backgrounds are NOT good for printing slides!
IT Tech Series - http://it.ou.edu
Use simple uncluttered backgrounds
Disclose a point at a time to direct
attention
Gray out information already covered
Use color to direct attention
Use bullets as a visual guide
IT Tech Series - http://it.ou.edu
Use simple uncluttered backgrounds
Disclose a point at a time to direct
attention
Gray out information already covered
Use color to direct attention
Use bullets as a visual guide
IT Tech Series - http://it.ou.edu
Use simple uncluttered backgrounds
Disclose a point at a time to direct
attention
Gray out information already covered
Use color to direct attention
Use bullets as a visual guide
IT Tech Series - http://it.ou.edu
Use simple uncluttered backgrounds
Disclose a point at a time to direct
attention
Gray out information already covered
Use color to direct attention
Use bullets as a visual guide
IT Tech Series - http://it.ou.edu
Use simple uncluttered backgrounds
Disclose a point at a time to direct
attention
Gray out information already covered
Use color to direct attention
Use bullets as a visual guide
IT Tech Series - http://it.ou.edu
1.
2.
3.
Put a slide in that leaves blank answer
until you hit the space bar -
to test your audience!!!
attention/retention on your
information.
IT Tech Series - http://it.ou.edu
Diagrams
to Illustrate Concepts
Our Staff
Organizational
charts –
Physical Sciences
Tom Manager
Jim Assistant
Mary Manager
Anna Assistant
Bob Manager
Humanities
Social Sciences
Venn Diagrams
John Staff
IT Tech Series - http://it.ou.edu
90
Charts
80
70
Note: Nogrowth levels
60
50
East
West
North
40
30
20
10
0
1st Qtr
2nd Qtr
3rd Qtr
IT Tech Series - http://it.ou.edu
4th Qtr
Recording narration
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Watch the next series of slides
Requires a sound card, microphone and
speakers (or headset)
IT Tech Series - http://it.ou.edu
Start recording…
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For Lecture Notes
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Insert your comments on each slide!
Every slide retains your comments.
Go back & forth with arrow Keys & space
bar
IT Tech Series - http://it.ou.edu
‘John Madden’… free hand!
In the Slide Show, you can
Right-Click the mouse & choose
Pointer Options > Pen
Look what you can do!
IT Tech Series - http://it.ou.edu
Sounds etc.
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Example 1
Example 2 – ongoing sounds
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Ongoing - Under Slide Transitions - Sound Other Sound & Browse local computer.
Check Loop until next sound
IT Tech Series - http://it.ou.edu
PowerPoint & sound size
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Sound adds a lot to
the file size!
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Use
Other support tools to optimize sound!
IT Tech Series - http://it.ou.edu
PowerPoint & sound size,
http://www.impatica.com
IT Tech Series - http://it.ou.edu
cont’d
Video in PowerPoint
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Take a look at this!
Video files - *.avi – are stored
externally to PowerPoint.
Put in same folder
as *.ppt files
IT Tech Series - http://it.ou.edu
More Video!
IT Tech Series - http://it.ou.edu
Good Luck!
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Tip 1 – Background
Tip 2 – Content/Visuals
Tip 3 – Final Preparation
Be Creative!!
Student Examples:
IT Tech Series - http://it.ou.edu