Receipt Imaging in Works
How to add a receipt image to a txn
• First allocate the GL; answer the Receipt question and give
business purpose for the charge
• Save the receipt to your pc where you can find it easily.
• Select Manage Receipts
• Add New Receipt
• Locate receipt on your pc and Open with Adobe Acrobat
Reader, input receipt date and txn number in description field.
• Confirm receipt is legible
• Sign Off on txn
•
•
After allocating GL and giving business purpose place cursor to the right of the TXN
number to get the drop down menu.
Select Manage Receipts.
•
Click on the Add button
• Click on New Receipt
•
Open pdf with Adobe Acrobat Reader.
• Enter the date on the receipt and the TXN number in the description field.
• Click OK
•
•
•
Once you’ve confirmed the receipt is legible click OK.
You should see the green check mark by added receipt.
Click Close.
•
You are now ready to sign off on the reconciled txn with the receipt attached by
clicking on the Sign Off button.
•
You do not need to put data in the final Confirm Sign Off Comments box, unless
you have information for your Approver or the Works Accountant, otherwise leave
this field blank.
•
You do not need to put anything in the final Confirm Sign Off Comments box.
Leave this blank unless you want to
say something to your Works
Approver or a Works Accountant.
• Click OK
•
NOTE: If you successfully signed off, the txn should leave your Action Items queue.
You will also see the green check mark that your txn has been signed off. If you
click on the View Details you will see this.