• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •
IN-YEAR REVIEW OF PROGRAM SPENDING TO DATE
Pauses and reductions in program grants
Efforts are well underway to identify programs and projects that can be eliminated or delayed.
The results of efforts undertaken this year will include delaying some programming,
reallocating some funds to higher priorities, reducing discretionary grants, reducing advertising
costs and delaying introduction of new initiatives. Highlights include:

eliminating the in motion advertising campaign, saving $309,000;

cancelling the annual Capturing Opportunities forum and reducing the Manitoba
Agriculture, Food and Rural Initiatives program promotion meetings, saving $244,000; and

eliminating contract for news monitoring service, saving $117,000.
Internal streamlining and efficiencies
Delivering services and the operations of government more efficiently is always a priority and
particularly during periods of uncertainty in the economy. The results of efforts undertaken this
year will include amalgamations of services and operations such as the regional health
authorities (RHAs), trimming of administrative and printing budgets, reorganization of staff in
some departments, refocusing of staff responsibilities and consolidation of key functions to
reduce duplication. Highlights include:

applying lean management principles in all RHAs, saving $22.8 million;

consolidating finance and administrative functions between departments, saving $300,000;
and

publishing acts on online exclusively to eliminate printing costs, saving $65,000.
Changes in program delivery and policy
Modernizing program delivery and operational policy is important for all governments and can
create significant savings. The results of efforts undertaken this year will include using
alternative delivery and communication vehicles, greater use of internal capacity instead of
outside expertise, pausing program levels while objectives are reviewed and matching of
grants to actual schedule of expenditures. Highlights include:

moving to electronic delivery of Student Aid program information, saving $25,000;

increasing purchases of generic drugs, saving $12.15 million; and

improving use of Manitoba Public Insurance collection tools on overdue fines, saving
$250,000.
...2
-2ONGOING EFFORTS TO REDUCE SPENDING
Adoption of lean management
The application of lean management principles will help deliver services more cost-effectively
by identifying and eliminating unnecessary or unproductive activities.
The lean management methods will develop a better understanding of how processes work,
enable management and staff to identify and apply improvements quickly, and build a culture
of continuous improvement.
Sale of government assets
A system-wide examination of government capital assets has been undertaken to identify
opportunities to sell assets. Details on the opportunities being explored will be kept
confidential while negotiations are underway in order to maximize the potential benefit to
Manitobans.
Reduction of staff positions
A systematic approach to reducing expenditures will review all vacant staff positions, as well
as vacancies that result from retirement, with an eye to permanently eliminating them where
appropriate and reassigning staff to higher priority program areas.
…3
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IN-YEAR SAVINGS 2012-13
Value
($000s)
Explanation
Advanced Education
and Literacy
$3,027
Deferral of principle and interest
funding for university and college
infrastructure to match capital project
timing.
Advanced Education
and Literacy
$300
Department
Advanced Education
and Literacy
$41
Advanced Education
and Literacy
$25
University College of the North
administrative savings.
Budget adjustment to align with
previous year’s uptake of access
grants.
Increased electronic communication
of student aid program information
resulting in a reduction of postage
costs.
Advanced Education
and Literacy
$400
Reduced loan loss provision reflecting
better student loan performance.
Reinforced by recent enhancements
to student aid guidelines.
Advanced Education
and Literacy
$15
Funding reduced for meetings and
conferences.
Advanced Education
and Literacy
$60
Administrative saving through
reductions to corporate services and
external contracts.
Advanced Education
and Literacy
$400
Reduced funding available to
institutions for in-year new initiatives.
Advanced Education
and Literacy
$300
Campus Manitoba – efficiencies
found from restructuring.
Advanced Education
and Literacy
$191
General operations – reduced funding
available for in-year new initiatives.
$244
Agri-Business Development –
operational efficiencies through
alternate delivery methods. Program
promotion meetings are reduced and
the Capturing Opportunities
conference cancelled.
Agriculture, Food
and Rural Initiatives
…4
-4$700
One-time reduction of grants for
various program areas including rural
infrastructure development.
Agriculture, Food
and Rural Initiatives
$1,700
Reduced budget for Manitoba
Agriculture Services Corporation
lending and administration based on
positive performance of loan portfolio.
Agriculture, Food
and Rural Initiatives
$250
Agriculture, Food
and Rural Initiatives
$222
Agriculture, Food
And Rural Initiatives
$1,000
Children and Youth
Opportunities
$100
Reduce broadcast advertising in
favour of direct outreach.
$100
Reduce broadcast advertising in
favour of direct outreach for the
Positive Parenting Program (Triple P).
$25
Reduced duplication of the
department’s internal library services
and increased access through the
legislative library.
Conservation and
Water Stewardship
$160
Efficiencies found through
consolidation of Geographic Services
- Remote Sensing and Topographic
Mapping Units.
Conservation and
Water Stewardship
$35
Returning the subsidy for beaver
management to pre-flood level.
Culture, Heritage
and Tourism
$290
Pause in tourism grants pending
results of strategic review.
Culture, Heritage
and Tourism
$117
Eliminating contract for news
monitoring services.
Agriculture, Food
and Rural Initiatives
Children and Youth
Opportunities
Conservation and
Water Stewardship
Culture, Heritage
and Tourism
$250
Culture, Heritage
and Tourism
$65
Greater share of the Food
Development Centre’s expenditure to
be funded on a cost-recovery basis.
Refocusing eligibility criteria for firsttime grant recipients for the
Hometown Manitoba Program.
Manure Management Financial
Assistance Program – reduction to
reflect lower than anticipated uptake
in the program.
Manitoba Centennial Centre
Corporation will use surpluses in lieu
of government funding for current
year.
Reduced printed material – move to
online publication of official version of
acts.
…5
-5Education
$379
Reductions to departmental
administrative and operating costs.
Education
$919
Delay funding for introduction of
in-year new initiatives in 2012-13.
Education
$2,000
General support funding – reduction
for school division salaries and
benefits based on more current
information.
Education
$1,250
Funding for schools sourced from
Public Schools Finance Board
surplus.
Education
$298
Finance/Enabling
Appropriations
$2,000
Finance/Civil Service
Commission
$200
Health
$22,800
Health
$12,150
Health
Healthy Living,
Seniors and
Consumer Affairs
Healthy Living,
Seniors and
Consumer Affairs
$11,000
$309
$300
Various small grant reductions.
Minimizing workforce adjustment
costs and requiring departments to
fund from within their existing
budgets.
Efficiencies from combining the
Finance and Administration and
Information Technology Divisions of
the Department of Finance, the Civil
Service Commission and Executive
Council into a Shared Services
Division.
Each regional health authority (RHA)
has set a productivity and efficiency
target. To be met by implementing
LEAN management projects,
strengthening procurement
processes, improving workplace
safety and reducing the use of
paper/printing.
Additional savings achieved by
negotiating further price reductions for
generic drugs.
RHA merger savings – consolidation
of accumulated financial assets for
use towards budgeted health
spending.
Cancel government portion of the
Communities in motion TV advertising
campaign.
Pausing physical activity grants for
Communities in motion and
Workplaces in motion programs.
…6
-6Healthy Living,
Seniors and
Consumer Affairs
Healthy Living,
Seniors and
Consumer Affairs
Healthy Living,
Seniors and
Consumer Affairs
Healthy Living,
Seniors and
Consumer Affairs
Healthy Living,
Seniors and
Consumer Affairs
Housing and
Community
Development
Housing and
Community
Development
Housing and
Community
Development
Justice
Justice
$362
Reductions to non-recurring grants
and reduced operating expenditures.
$93
Reduce budget for print and
publication materials.
$10
Reduced funding for website
development by external
organization.
$125
Reduce broadcast advertising in
favour of targeted online advertising.
$125
Providing funding over two years
instead of one.
$300
General department – administrative
savings through reduced
discretionary spending.
$365
Departmental grants – savings from
streamlining grant programming and
elimination of duplication.
$700
MHRC Housing Renovation Program
– focus program on emergency
requirements and accessibility
renovations.
$250
Fine collection – improved use of
collection tools, including driver’s
license and vehicle registration holds,
on overdue fines.
$100
Use of more in-house counsel instead
of independent counsel, where
appropriate.
Family Services/
Justice
$161
Immigration and
Multiculturalism
$100
Total
$66,313
Expanded use of internal
resources/expertise in the family law
branch and reducing contract work by
private lawyers.
Efficiencies from combining the
Finance and Administration divisions
of the Department of Immigration and
Multiculturalism with the existing
Shared Services Division of the
departments of Entrepreneurship,
Training and Trade and Innovation,
Energy and Mines as well as Local
Government.