SAMIEEE-101 (2013-01-03)
Materials for SFBAC, 2013 January 26
TO USE SAMIEEE, YOU NEED
Access
A purpose for the data
To Get Into SAMIEEE
To Know (Briefly) How SAMIEEE Data
is Organized
Choose Which Approach to TakePreformatted(GEO), Preformatted (OEB) or
(SF) or (SCV) or (SFBAC), or Roll Your Own
(as a challenge).
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
TO ACCESS SAMIEEE, YOU NEED
1) Automatic Access due to position * See Notes
Page below
2) AND other qualifications ** See next slide
OR
3) SAMIEEE Recipient Status *** See third slide
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
TO ACCESS SAMIEEE, YOU NEED
1) Your IEEE Alias (…[email protected]) in your MyIEEE
account
2) Your IEEE Password in your MyIEEE account
3) Primary address in the Section to which your
unit belongs * See notes page below
4) To be your unit’s elected and reported as Chair
in vTools *
5) More on next slide
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
TO ACCESS SAMIEEE
If you are NOT your unit’s elected and reported
Chair and you need SAMIEEE access to do
your job, then
You need to be appointed a SAMIEEE Recipient
for your unit. Ask your Chair to contact the
SAMIEEE administrator “Helen Shiminsky”
<[email protected]> to request “SAMIEEE
Recipient” status for you.
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Purposes for SAMIEEE Data (needed right now):
Elections – August through December
Voter Qualification (Renewal)
Candidate Qualification (Renewal)
Elected Officer Qualification (Renewal)
Mailing List preparation
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Some Purposes for SAMIEEE Data (Year-Around):
Annual Chapter Report Demographics
Mailing List preparation
(vTools or Email or e-Notice)
Mailing List for Chapter Communications
vTools - Officer Reporting (Member Number)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Common data needed FROM SAMIEEE
FirstName, LastName
>> Membership Grade
IEEE Membership = Active?
Society Membership = Active?
Member Number (8 digits)
Region = 6 and Council = SFBAC
Section = Santa Clara Valley Or San Francisco or
Oakland-East Bay (Depending upon Chapter Joint
Section Status)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Common data needed FROM SAMIEEE
FirstName, LastName; Membership Grade
>> IEEE Membership = Active?
>> Society Membership = Active?
Member Number (8 digits)
Last Renewal Year
Region = 6 and Council = SFBAC
Section = Santa Clara Valley Or San Francisco or
Oakland-East Bay (Depending upon Joint Section
Status)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Common data needed FROM SAMIEEE
FirstName, LastName; Membership Grade
IEEE Membership = Active?
Society Membership = Active?
>> Member Number (8 digits)
>> Last Renewal Year
Region = 6 and Council = SFBAC
Section = Santa Clara Valley Or San Francisco or
Oakland-East Bay (Depending upon Joint Section
Status of the Chapter/Council/Affinity Group)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Common data needed FROM SAMIEEE
FirstName, LastName; Membership Grade
IEEE Membership = Active?
Society Membership = Active?
Member Number (8 digits)
Last Renewal Year
>> Region = 6 and Council = SFBAC
>> Section = Santa Clara Valley Or San Francisco or
Oakland-East Bay (Depending upon Joint Section
Status of the Chapter/Council/Affinity Group)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Common data needed FROM SAMIEEE
FirstName, LastName; Membership Grade
IEEE Membership = Active?
Society Membership = Active?
Member Number (8 digits)
Last Renewal Year
>> Region = 6 and Council = SFBAC
>> Section = Santa Clara Valley Or San Francisco or
Oakland-East Bay (Depending upon Joint Section
Status of the Chapter/Council/Affinity Group)
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Conditions and data needed to use SAMIEEE
When setting up a new query or editting a previously formatted query,
the required value must be exactly the value expected, including case
Examples include
the MEMCODE(s) associated with your unit.
The value for GOLD = Yes/No
The value for the Section or Unit Geocode.
Files with MEMCODES and GEOCODES
will be posted on the Reference Website
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Pre-Formatted Queries for Elected Officers
For a listing of the Current Elected Officers in the your
unit with contact information, there are, in Shared
Folders/SAMIEEE/Geographic Predefined Queries, these
queries that should provide you that information.
(GEO) Current Section and Subsection Officers
(GEO) Current Society Chapter Chairs
(GEO) Current Student Branch Chairs & Counselors
Watch out – Strange and un-useful data creeps in.
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
Pre-Formatted on SAMIEEE /Shared
Folders/ IEEE Volunteer Queries:
All these queries end in “–Generic-Ed”
(OEB), (SCV), (SF) and
(SCV+SF+OEB) => (SFBAC)
See the Notes page of Slide #1 and #15
SAMIEEE-101 Materials
for SFBAC, 2013 January 26
If you want to
Create or Tailor your own queryCheck the SCV Section and the
SFBACouncil Websites for
SAMIEEE reference materials
*See Notes page below for details
This is SAMIEEE 101, not 201